Draft PWS Annual Tower Cert Base.pdf

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PERFORMANCE WORK STATEMENT

Airborne Ranger Training Brigade / 1-507th Parachute Infantry Regiment Battalion

Annual Tower Inspection – AMO 17-1368 Period of Performance: TBD

Annual Tower Certification/Inspection

1.0 INTRODUCTION

This request is part of a yearly inspection/certification that must be done on the training apparatuses located with the 1/507th Parachute Infantry Regiment (PIR).

2.0 SCOPE

The 1-507th PIR requires annual inspection of the towers to meet federally mandated safety requirements for operation of the (7) 34’ towers and (2) 250’ towers to accomplish the 1/507th Parachute Infantry Regiment’s airborne training mission.

3.0 PERIOD OF PERFORMANCE: TBD

4.0 APPLICABLE DOCUMENTS

a. Occupation Safety Health Administration (OSHA) 1926.754 structural steel assembly; 1926.756 Beams and Columns; 1926.755 columns anchorage.

b. Director of Public Safety Requirements, Department of the Army U.S. Army Corps of Engineers Washington D.C. 20314-1000(EM 385-1-1) Electronic Manual 385-1-1;

c. Reference: ANSI/AWS D1.1 Structural Welding Code for Steel, 22.C Metal Scaffolds and Towers, and The Tower and Crane Institute of America Personnel Hoisting.

5.0 REQUIREMENTS AND PERFORMANCE STANDARDS

5.1 Contractor shall provide all equipment and personnel required to complete this requirement. Contractor shall meet with COR at 1/507th Headquarters, building 2747, with all required inspection equipment and personnel. Contractor shall conduct a safety and structural integrity inspection of (2) 250’Jump Towers and (7) 34’ Jump Towers using certified structural or architectural engineer(s) and appropriate supporting personnel. Contractor will have one week in order to complete the inspection of all towers. Contractor will have one additional week to compile and generate follow on report in the formats stated in Para 7.0. The dates of inspection will coincide with dates of non-use of the tower by 1/507th PIR.

5.2 Inspection shall include all connecting components and parts of these towers.

Inspection and certification will be conducted under the guidelines of AWS D 1.1 Structural Steel Tower, and the Crane Institute of America Personnel Hoisting of (7) 34’ and (2) 250’ Jump Towers located at Mann and Eubanks Fields, 1/507th PIR Airborne Training Facility, Fort Benning, GA. to meet OSHA and the Director of Public Safety requirements.

5.3 The equipment to be inspected and certified on the (7) 34’ Mock Towers are as follows:

The hardware, cables, clamps, and the eye bolts on all poles at each station.

Check the wear on the (8) 300’ trolley cables at each station.

Check all guy cables and hardware.

Check all trolleys, pulleys, and associated hardware.

Inspect the condition of the concrete pole at hardware connection points.

Check the cable clamps on the entire system.

5.4 The equipment to be inspected and certified on the (2) 250 foot towers are as follows:

Cables and Drums

Brake Assembly

Sprockets

All Sheaves

Gears

Shafts

Tower Structure Ladders Walkways Control Room

5.5 If during any inspection there are deficiencies found by the Contractor that cannot be repaired by the contracted engineers on-site, then The Chief, Engineering Division, DPW, Fort Benning, Georgia will coordinate to have the deficiencies fixed with-in a reasonable time period. Once DPW has corrected deficiencies that the Contractor could not, the Contractor will return with-in 30 days to re-inspect the Towers at an additional cost to the Government.

6.0 PERSONNEL QUALIFICATIONS

6.1 The Government anticipates that the requirements within this Performance Work Statement will require engineers evaluated and selected based on their professional qualifications as required by the Brooks A-E Act (40 U.S.C. 1101 – 1104) and Part 36 of the Federal Acquisition Regulation (FAR).

6.2 It is the Contractor’s responsibility to propose and deploy the correct labor types and mix required to satisfactorily and professionally meets all PWS requirements. The inspector/s is required to have the proper certifications confirming their qualifications and ability to execute the inspection.

7.0 DELIVERABLES

7.1. Contractor shall submit a three part portfolio type report that will include: (1) a written report, (2) labeled photographs of each tower’s deficiencies, and (3) a DVD with copies of the report and the photographs.

7.2. The report will document deficiencies of items inspected, in detail, and specific to the tower being inspected. The color photographs will visually document those deficiencies, paying particular attention to the eye bolts and connector assemblies.

7.3. A certification document will also be provided stating whether a tower has passed, failed, or will fail in the near future (with project date). Additionally, the report will make note of any suggested replacement or installation of any required equipment or parts.

7.4. The DVD of all documents will be mailed to: S4 1/507th PIR.

8.0 FACILITIES, SUPPLIES, AND SERVICES

8.1 1/507th PIR will provide an Officer, NCO, or DA Civilian of appropriate rank to escort vendor to tower locations and view inspection process.

8.2 1/507th PIR: Will NOT provide technical instruction to any member of the vendor personnel.

8.3 Vendor will provide certified structural engineer and supporting personnel with qualifications meeting federal guidelines to inspect each of the towers. All needed inspectors are expected to be present day one of inspections.

8.4 Vendor at no time will have control of any Government employee, but may request assistance in the indirect completion of their duty as inspectors.

9.0 INVOICING

Full payment will be made upon completion of inspection and production of the inspection results as a portfolio.

9.1 Wide Area Workflow (WAWF) shall be used in accordance with DFAR 252.232-7003 Electronic Submission of Payment Requests. Invoices shall include all information required by FAR Clause 52.235-25 Prompt payment; (see www.arnet.gov/far/ for full text of clause). Manual invoices will not be accepted.

9.2 Format. All invoices shall be submitted in WAWF as a 2-in-1 invoice.

9.3 Routing. Invoices shall be routed to the COR as “inspector” as well as the “acceptor”. When preparing an invoice, both the “inspector” and “acceptor” fields shall be completed with the DODAAC “ W81YWJ”. This same DODAAC must be used in both the “inspector” and “acceptor” field.

9.4 Email notification of invoice submission shall be sent to the COR and/or other appropriate representative. This e-mail shall be initiated through the WAWF system by clicking on the “send more e-mail notifications” link. This link is found at the bottom of the “submitted successfully” page after the invoice is submitted into the system. Email notifications, other than those initiated through WAWF, will not meet proper routing requirements and will not be accepted. If email notifications are not properly sent to appropriate individuals through WAWF, payment delays will result.

9.5 A contract employee with the authority to bind the company contractually shall certify all invoices, invoices may be submitted after completion of inspections and delivery of all inspection results IAW Para 7.0.

9.6 Invoice shall state “final invoice” This annotation should be accomplished in Wide Area Work Flow Invoice 2-in-1 section, under Tab Misc. Info and in the area of Initiator Information Comments.

10.0 ADMINISTRATIVE CONSIDERATIONS

10.1 Work Schedule – The hours of 0800 to 1700 are the projected normal hours operating over a standard five day period, excluding government holidays. However, these operating hours and days may vary based on the requirements of the agency.

The dates of inspection will coincide with dates of non-use of the tower by 1/507th PIR.

10.2 EVALUATION OF CONTRACTOR PERFORMANCE - INSPECTION AND

ACCEPTANCE

a. The Chief, Engineering Division, Directorate of Public Works (DPW), Fort Benning, Georgia, or his authorized Representative is responsible to and acts as agent for the Contracting Officer for evaluation of contractor performance to include technical inspection of the work, timeliness of performance, effectiveness of management, and compliance with safety standards. As said agent, the Chief, Engineering Division, DPW, Fort Benning, Georgia or his authorized representative has authority to accept work conforming to the contract requirements, reject work which fails to conform, and require correction of nonconforming work.

b. The Chief, Engineering Division, DPW, Fort Benning, Georgia, or his authorized representative is delegated authority to stop work where in his judgment safety violation pose hazardous conditions, which threaten the life or health of personnel.

Any disagreement or dispute between the contractor and the Chief, Engineering Division, DPW, Fort Benning, Georgia or his authorized representative regarding work which fails to conform to the contract requirements shall be referred in writing by the contractor to the Contracting Officer for resolution. Inspection and acceptance will be at destination.

10.3 LEGAL PUBLIC HOLIDAYS

The following are designated as legal public holidays: New Year's Day, Martin Luther King's Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

10.4 PERSONNEL IDENTIFICATION

Each employee or representative of the Contractor shall have in his possession identification as required under Garrison Regulations. In addition, each employee or representative of the Contractor shall wear a badge or button on the outside of his clothing with the following information readily discernible from the front at a distance of five feet: Name, position of employee, i.e., Foreman, Electrician, etc., and name of employer. The Contractor shall furnish\ the badges or buttons at his own expense.

10.5 SAFETY AND ACCIDENT PREVENTION

In performing work under this contract the Contractor shall –

a. Conform to the specific safety requirements established by this contract.

b. Comply with OSHA regulations and safety rules that concern related activities not directly addressed in this contract.

c. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract.

d. Provide personal protective equipment required for the job.

e. Take such additional immediate precautions as the contracting officer may reasonably require for safety and accident prevention purpose.

f. In accordance with OSHA Regulation 29 CFR 1926.652(c), an adequate worker protective system for trenching and excavation shall be provided. Shoring when required due to depth of excavation or unstable slope conditions shall be designed by a registered professional engineer. Shoring design shall be submitted to the Contracting Officer for approval and must bear the seal of the registered professional engineer.

10.6 SCHEDULING OF WORK

All work shall be performed during normal duty hours from 8:00 A.M. to 4:30 P.M., Monday through Friday, excluding Federal legal holidays, unless specifically authorized by the Contracting Officer or as required for a scheduled interruption. Federal legal holidays falling on Saturday shall be observed on the preceding Friday and those falling on Sunday shall be observed on the following Monday. Requests for the Government to locate existing underground utilities, meter connections, or beneficial occupancy and final inspections, shall be made not later than twenty (20) working days prior to the desired date. Requests for utility outages, construction connections to utility services, or training and instructional periods shall require a minimum of fourteen (14) calendar days advance notice.

10.7 VEHICLE REGISTRATION

Contractor will comply with all applicable requirements of Fort Benning USAIC Regulation No. 190-5, Motor Vehicle Traffic Regulation, in effect during performance of this contract. All contractor-owned and/or operated vehicles as well as privately owned vehicles of Contractor’s employees operated on the installation will be registered within ten (10) working days by making application to the Provost Marshal Vehicle Registration Section on DA Form 3626, VEHICLE REGISTRATION/DRIVER RECORD. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration. It is the responsibility of the Contractor to ensure compliance on the part of his employees with this requirement.

10.8 ARMY INVOICING INSTRUCTIONS

Wide Area Workflow is used to submit invoices. Instructions are attached below.

10.9 EMERGENCY MEDICAL SERVICES

Medical services for Contractor personnel are the responsibility of the Contractor.

However, the Government will provide, on an emergency basis, medical services for an on the job injury while an employee is performing under this contract. Contractor shall reimburse the Government for emergency medical services provided upon receipt of invoice from the medical facility. Medical facilities are located in Building 9200, Martin Army Community Hospital, Fort Benning, Georgia.

10.10 CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://cmra.army.mil/default.aspx The required information includes:

a. Contract Number

b. Delivery Order Number (if applicable)

c. Task Order Number (if applicable)

d. Requiring Activity Unit Identification Code (UIC)

e. Command

f. Contractor Contact Information

g. Federal Service Code (FSC)

h. Direct Labor Hours

i. Direct Labor Dollars

j. Location Information (where contractor and subcontractors (if applicable) performed the Services)

Reporting period will be the period of performance not to exceed 12 months.

If your particular contract crosses fiscal years, 2 entries must be made to capture the data for the contract period; for example if the contract start date is 1 January 2011 and ends 31 December 2011, the data for the period from 1 January 2011 through 30 September 2011 shall be entered not later than 15 October 2011 and the period 1 October 2011 through 31 December 2011 shall be entered not later than 15 January 2012.

Contractors shall fill in the fields on the website.

a. The contractor shall submit cost and pricing data in sufficient enough detail to substantiate any costs proposed for the Contractor Manpower Reporting Contract Line Item Number (CLIN) in the Bid Schedule.

11.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

12.0 TRAVEL

The vendor will be funded for their transportation cost from their operating location to the Fort Benning 1/507th PIR training sites in order to conduct inspections.

13.0 Conditions

The Vendor: (1) AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

The Vendor: (2) Access and general protection/security policy and procedures.

Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor http://jko.jten.mil/

Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The Vendor: (2b) For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.