Draft PWS 22 Nov 21.pdf

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PERFORMANCE WORK STATEMENT

FOR

CORROSION CONTROL FACILITY

INDUSTRIAL ENVIRONMENTAL CONTROL AND FILTRATION SYSTEM MAINTENANCE

AT

EGLIN AFB, FL

22 November 2021

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CORROSION CONTROL PAINT BOOTH MAINTENANCE

TABLE OF CONTENTS

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Inherently Governmental Function

1.3 Period of Performance

1.4 Place of Performance

1.5 Specific Tasks

1.6 Deliverables

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Contracting Officer’s Representative

2.6 Audit

3.0 SECTION III: GENERAL INFORMATION

3.1 Hours of Operation

3.2 Privately Owned Vehicles

3.3 Military Personnel

3.4 Environmental Protection

3.5 Miscellaneous Paragraph

3.6 Security

3.7 Safety

4.0 SECTION V: APPENDICES & CHECKLISTS

APPENDIX I Definitions and Acronyms APPENDIX II Bldg 72 Aircraft Paint Booth Maintenance Checklist APPENDIX III Bldg 455 AGE Paint Booth Burner Maintenance Checklist

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SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a non-personnel services contract to provide preventative and proactive maintenance for the industrial environmental control and filtration systems for the paint booths in buildings 72 and 455. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1.1 Description of Services/Objectives. The Contractor shall provide all management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to maintain a preventive and proactive maintenance program to ensure this facility maintains operational readiness, as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The Contractor shall be responsible for maintaining communication with the Contracting Officer (CO) and the Contracting Officer’s Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract. The service provider shall ensure work, services, and operations are in compliance with local, state, and federal laws and regulations. Additionally, the service provider shall comply with security and environmental requirements applicable to Eglin Air Force Base.

1.1.2 The service provider shall respond to a service request within 24 hours from being notified.

1.2 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3 Period of Performance. This is a 5 year contract with 1 basic year and 4 option years.

1.4 Place of Performance. The Contractor shall perform the services in the PWS at Eglin Air Force Base, FL at Buildings 72 and 455.

1.5. Specific Tasks.

1.5.1 Bldg 72 Maintenance.

1.5.1.1 The service provider shall perform the maintenance actions as listed on the Bldg 72 checklist (Appendix

II).

1.5.2 Bldg 455 Maintenance.

1.5.2.1 The service provider shall perform the maintenance actions as listed on the Bldg 455 AGE Paint Booth Burner Maintenance Checklist (Appendix III).

1.5.3 Analyses and Reports. The service provider shall provide an analysis report within seven (7) calendar days of each completed task to the 96th CMO. The report will include the following:

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A. Completed copy of the checklist (Appendix II and III).

B. Infrared and vibration results.

C. Any safety hazards identified which may require immediate attention.

D. Specifically identify all deficiencies (by inspection #) and recommended corrective action to include a cost estimate for the repair. The repair estimate shall include two (2) quotes per part recommended for replacement.

1.5.4 Above and Beyond Maintenance

1.5.4.1 The service provider shall complete all maintenance required to maintain operational readiness. All maintenance, parts, and materials not associated with the preventive maintenance program (i.e. component replacement due to failure) will be approved by a Government representative and invoiced under the not-to-exceed above and beyond maintenance contract line item number.

1.5.4.2 The service provider shall replace the Government-provided filters in building 72, as needed. The Government will make every attempt to give the service provider as much advanced notice as possible. Filters are hazardous material, disposal will consist of packing old filters into base supplied cardboard containers and the base will dispose of the filters. The service provider shall be responsible for buildup of containers. Containers will consist of a cardboard box, plastic bags to line the inside of the box and tape.

1.5.4.3 Troubleshooting: In the event of a system failure, the service provider must respond to a service request within 24 hours of being notified. All troubleshooting must be approved by and coordinated with the COR. The Contractor will account for the troubleshooting hours and service fee (if applicable) on the request for repair authorization that is approved by the Contracting Officer, per paragraphs 1.5.4.5 and 1.5.4.6 below.

1.5.4.4 The Government will determine how the replacement parts or materials will be purchased at the time the discrepancy is reported. If the Government decides to have the service provider purchase the part or material the service provider shall invoice under the above and beyond maintenance contract line item number.

1.5.4.5 The service provider shall coordinate with Contracting and provide a detailed quote for additional maintenance/repair within ten (10) days after discovery. In accordance with FAR 12.209 and FAR 13.106-3 the Contracting Officer must determine the proposed prices fair and reasonable before making an award. The price fair and reasonable determination for the over and above line items will be made prior to authorizing each repair.

The repair quote shall include quantity of parts required, labor broken down by hours and labor classification, and any travel, if applicable. The repair estimate shall include at least two (2) quotes per part recommended for replacement. If the repair occurs on the same trip while the service provider is performing routine maintenance then no travel costs will be allowable. If travel is 50 miles or more from Eglin AFB, FL and the repair and routine maintenance take 12 hours or more then lodging and per diem costs will be allowable. Over and Above Maintenance/repair must not start until approved by the Contracting Officer.

1.5.4.6 Travel arrangements shall be included in the Contractor's repair authorization proposal. The Contractor will be authorized travel expenses consistent with and no higher than the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Mileage and per diem will not be allowed unless travel is 50 miles or more from Eglin AFB, FL. In no case will the total travel reimbursement for any repair exceed the travel dollars estimated in the proposal and no profit is allowed on travel costs. All travel

Page - 5 - of 18 shall be approved in advance by the Contracting Officer via a signed repair authorization.

1.5.5 Maintenance Schedule.

1.5.5.1 The service provider shall provide the Government with a preventive maintenance schedule each quarter. This will allow the Government to coordinate facility downtime and schedule accordingly. The schedule will include start date and time, estimated hours to complete the task and any special requirements if applicable.

1.6 Deliverables.

1.6.1 Below is a list of deliverables under this contract.

Support Area Title Delivery Date/Description

Management Analysis Report Within seven calendar days of each completed task. See 1.5.3

Technical Quarterly Preventative Maintenance Schedule

Quarterly See 1.5.5

1.6.2 Data. The government has unlimited rights to all deliverables of this contract.

1.6.2 Inspection. Deliverables will be inspected by the government within 7 workdays of receipt. Progress meetings may be held as required.

SECTION II

2.0 SERVICE SUMMARY (SS)

2.1 General.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation.

2.2.1 Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a).

2.2.2 The Contractor is advised to implement procedures to identify, prevent, and ensure non- recurrence of defective services.

2.2.3 If service is unsatisfactory, the 96 Maintenance Group CMO will notify the assigned AFTC/PZIOAB Contract Administrator. Then, AFTC/PZIOAB will notify the Contractor’s Contract Manager when the service is unsatisfactory. A written record of the problem will be issued and the Contract Manager will acknowledge it in writing (can be by electronic mail digitally signed), and request a corrective action.

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SS Performance Objective PWS Paragraph

Performance Threshold Rating Criteria

Quality

The Contractor shall perform the maintenance actions as listed on the attached checklist.

1.5.1.1 , 1.5.2.1 Not more than 2 missed maintenance inspections each year

0 = Exceptional 1 = Very Good 2 = Satisfactory 3 = Marginal > 3 = Unsatisfactory

Schedule

The service provider shall provide the

Government with a preventive maintenance schedule each quarter.

1.5.5.1 Schedule received each

quarter

Provided 10 days early = Exceptional Provided 7 days early = Very Good Provided every 3 months = Satisfactory Provided 7 days late = Marginal Provided > 7 days = Unsatisfactory

The service provider shall provide an analysis report within seven (7) calendar days of each completed task to the 96th CMO.

1.5.3 Reports received

within 7 calendar days

1-3 days = Exceptional 4-6 days = Very Good 7 days = Satisfactory 8 days = Marginal > 8 days = Unsatisfactory

The service provider shall coordinate with the Government and provide a detailed quote for additional maintenance within 10 days after discovery.

1.5.4.5 Quote received within

10 days

1-4 days = Exceptional 5-9 days = Very Good 10 days = Satisfactory 11 days = Marginal > 11 days = Unsatisfactory

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Management

The service provider shall respond to a service request within 24 hours from being notified.

1.1.2 Response within 24

hours

6 Hours = Exceptional 12 Hours = Very Good 24 Hours = Satisfactory 36 Hours = Marginal > 36 Hours = Unsatisfactory

2.3 Government Quality Assurance.

2.3.1 The Government shall inspect and evaluate the Contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the Contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the Contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.2 The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

2.3.3 When an observation indicates defective performance, the COR will require the Contract Manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the Contactor. The Contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.4 Performance Assessment.

2.4.1 Monthly Surveillance. The COR will develop a monthly surveillance schedule. The COR shall employ a “spot check” style of evaluation based on the Contractor’s services. Periodic surveillance will be conducted on a scheduled basis and may be adjusted, based on quality trends. The surveillance results shall be maintained as Past Performance Information (PPI) and utilized to submit information into the annual Contractor Performance Assessment Report System (CPARS). Surveillance results, will be used to develop metrics to track Contractor’s overall compliance with contract terms and conditions. The Contractor will be provided a copy of their assessment 425 days from contract award. The Contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final.

2.4.2 Past Performance Information (PPI). PPI can be provided to other Government agencies, as requested.

2.4.3 Customer Complaints. The COR will investigate and validate all customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the

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Contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.4.4 Surveillance of Non-Service Summary Items. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract

2.5 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the Contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order. Any matter concerning a change in the scope, price, terms or conditions of the contract shall be referred to the assigned AFTC/PZIOAB Contract Administrator and Contracting Officer. The CO is the only one with authority to modify the terms and conditions of the contract.

2.6 Audit. This contract may be subject to audit by any and all cognizant Government agencies. The Contractor shall make available all records, which it maintains with respect to these contract, to such agencies.

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SECTION III

3.0 GENERAL INFORMATION

3.1. Hours of Operation. The Contractor shall perform the services required under this contract during the following hours: 7:30 am and 11:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm-fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

3.1.1 Recognized Holidays: Contractor is not required to perform services on recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

3.2 Privately Owned Vehicles. Each Contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any Contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

3.3 Military Personnel. The Government retains the option to assign military representatives on a full or part time basis at all contracted sites as deemed necessary for reasons, such as, to receive training, to assist in contingency efforts at site, or to evaluate site performance (not inclusive). The presence of military personnel shall in no way diminish the Contractor’s responsibility to provide the operation services specified in this PWS.

3.4 Environmental Protection.

3.4.1 Contractors shall ensure that their personnel and subcontractors are properly trained and/or certified in accordance with applicable environmental statutes and regulations. As will be specified within the contract, a failure on the part of the Contractor to comply with any such environmental statues or regulations will subject the Contractor to the appropriate contractual remedies.

3.4.2 Hazardous Material (HAZMAT). Contractors must control all HAZMAT brought onto the installation.

All HAZMAT must be accompanied by a Material Safety Data Sheet (MSDS) and be readily available to the users upon request. A consolidated list of all HAZMAT to be used on Eglin AFB is to be submitted to the QAE/Contract Inspector and the HAZMAT Cell. All HAZMAT must be properly labeled and in their original container. If an item must be transferred to another container, it must also be labeled with its contents. (1) All unused HAZMAT must be removed from the installation upon completion of the contract. NOTE: HAZMAT is considered any material with chemical, physical, or biological characteristics that can cause safety, public health, or environmental concerns. This includes, but is not limited to, chemicals, pest control agents, cleaners, paints, adhesives, sealers, fuels and lubricants. Questions concerning HAZMAT should be directed to the HAZMAT Cell at (850) 882-4677.

3.4.2.1 Eglin AFB is considered a “Large Quantity Generator” (LQG) of hazardous waste. All Resource Conservation Recovery Act (RCRA) regulated hazardous waste, regardless of the amount, must be properly packaged, labeled, handled, stored, transported and disposed of in accordance with Title 40 of the Code of Federal

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Regulation (40 CFR) and 49 CFR as it relates to a LQG. All Contractor employees who handle hazardous waste must be properly trained and documentation of this training must be maintained and available for review upon request.

3.4.3 Spills. The Contractor must immediately notify their CA of all chemical releases regardless of the quantities and take appropriate actions in accordance with Eglin plans and directives. In addition, all spills and accidental discharges of petroleum, oils, lubricants, chemicals, and hazardous waste regardless of the quantity must be reported. The Responsible Contractor of a spill/release must complete an Eglin Spill Discharge Report Form immediately (attached) and hand carry or Fax (882-7675) to 96 CEG/CEIEC, Bldg. 592 within 4 duty hours of the spill occurrence. A copy of Eglin’s Spill Plans can be obtained by contacting 96 CEG/CEIEC at 882-7659 or cell phone (850) 240-1628. In the event of a chemical release or fuel spill that has a threat to life, health, and safety or has the potential to cause a fire, chemical releases or fuel spills will be reported to the Eglin Fire Department immediately by dialing 911 or by dialing 882-5856 on a commercial phone. The following information should be provided to the Eglin Fire Department:

Chemical or product name Location of the spill Source of spill Quantity or containment status Injuries Potential hazards Potential discharge source (i.e., storm drain and sanitary sewer)

3.4.3.1 In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs. The Contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to Contractor’s activities in performance of this PWS.

3.4.4 Non-compliance. If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until the Contractor, when within the Contractor’s control or the Government, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

3.5 Miscellaneous Paragraphs.

3.5.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

3.5.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.5.3 Notification of Debarment/Suspension Status. The Contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

3.5.4 Post Award Conference. The Contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

3.5.5 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

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3.5.6 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

3.5.7 Insurance. The Contractor shall obtain the necessary insurance as required by FAR part 28.3 and submit to the CA. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

3.5.8 Subcontracting. The Contractor shall ensure that any subcontractor providing services on behalf of the Contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the Government.

3.5.9 Data Rights. The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

3.5.10 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The Contractor shall then notify the requiring activity and the CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

3.6 Security.

3.6.1 General.

3.6.1.1 The Contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact Contractor performance of work and can include denial of access to the installation to perform work.

3.6.1.2 The Contractor and its employees shall comply with all base traffic regulations.

3.6.1.3 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Air Force installations.

3.6.1.4 The Contractor shall provide the name and phone number of the Contract Manager, their assistant and employees accessing Eglin AFB to the AFTC/PZIOAB CA prior to start of contract. The Contractor shall submit any changes no later than 7 work days prior to change taking affect.

3.6.1.5 The selection, assignment, and management of Contractor employees is the responsibility of the Contractor; however, the Contractor shall not employ any individual who is identified as a potential threat to the health, safety, security and general well-being, or operation of the installation's mission or personnel. The Contractor shall be responsible to ensure that all Federal, State, County licensing and certification requirements are met and kept current.

3.6.2 Contractor Access to Air Force Installations

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3.6.2.1 All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 96th Security Forces Office dated 23 Apr 2015. Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

3.6.2.2 The service provider shall accomplish a visitor’s support agreement through the 96th Maintenance Group and 96th Security Forces prior to accessing Eglin Air Force Base. The service provider will not be allowed to enter any restricted areas unescorted. The service provider shall ensure the COR is notified each time base access is required. The service provider will ensure that all vehicles operated as part of this requirement fully comply with all U.S. Air Force, Eglin Air Force Base, traffic rules, laws, and regulations.

3.6.2.3 The Contractor shall provide the 96 Maintenance Group COR a list of individuals requiring access to the base. The COR will forward the base access memorandum and individual affidavits to the 96th Security Forces Squadron (96 SFS) for processing. The current processing time for 96 SFS is 3-5 business days. Upon arrival to the base, the Contractor employee shall go to the Visitor Control Center located either at the East or West Gate of Eglin Air Force base to obtain their access badge. All Contractor employees shall comply with current base access requirement and operate their vehicles in accordance with Eglin AFB, FL Base traffic rules and regulations. The Government reserves the right to limit or deny access to the installation as required.

3.6.2.4 Visitors/Contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL- Enhanced driver’s licenses from MN & WA) will not be able to obtain base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

3.6.2.5 The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by the COR; and 3) upon completion or termination of the contract. The prime Contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

3.6.2.6 The service provider shall not enter any restricted areas unescorted.

3.7 Safety.

3.7.1 It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the Contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The Contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of Contractor employees is exclusively the obligation of the Contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

3.7.2 The Contractor shall take all necessary precautions to reduce the possibility of injury to Contractor, Government personnel or Government equipment.

3.7.3 The Contractor shall record and report promptly (within one hour) to the 96 Maintenance Group CMO or the AFTC/PZIOAB CA, all available factors relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

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3.7.4 In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO. The Contractor shall cooperate and assist the Government personnel in the conduct of investigation.

3.7.5 Substance Abuse Testing. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO or COR may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation. The Contractor shall immediately remove any employee who is found to be under the influence of alcohol or drugs.

3.7.6 COVID-19 Safety. In accordance with DAF ICD paragraph 5.1. Recordkeeping, all contract employees working on base must carry a current DD3150 as well as a copy of their most recent COVID-19 screening test result and show such results to authorized DAF personnel, upon request.

3.7.6.1 In accordance with DAF Implementation DoD FHP Supp 23 Rev 1 Guide dated 22 Oct 2021, paragraph

5.4. Testing Kits, the Government provided self-collection kits/self-tests are to be used within the FDA approved indication and the instructions should be carefully followed to increase the accuracy of the results. The provided test kits are two series tests and must be administered twice over a minimum of 24 hours and no more than 36 hours between tests.

3.7.6.2 In accordance with DAF Implementation DoD FHP Supp 23 Rev 1 Guide dated 22 Oct 2021 the company is responsible for developing, supervising, tracking, documenting, and reporting of their not fully vaccinated employee(s) while ensuring the information collected is protected IAW ICDs and their respective company polices. Please do not send DD3150s, employee test results with PII, or not fully vaccinated employee names when reporting status updates.

3.7.7 Appearance. Contractor employees shall present a neat appearance and be easily recognized as Contractor employee by displaying the proper security identification.

SECTION VI

APPENDIX I

DEFINITIONS / ACRONYMS

Aerospace Ground Equipment (AGE).

Contract Administrator (CA). The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Contracting Officer Representative (QA or COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Corrective Action Report (CAR). Used to document unacceptable performance by the Contractor.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Objective. The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure.

Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Services Summary (SS). A summary of the performance objective and performance threshold required by the Government in concessionaire performance. Also known as a Performance Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

APPENDIX II

Bldg 72 Aircraft Paint Booth Maintenance Checklist

Any equipment or system that has a fail rating will have the deficiency noted on a follow on report with the same control number as this checklist.

NO. ITEM

1. AMU’s (Monthly)

1.1. Inspect enclosures, air inlets (cleanliness and free of debris), ducts and access doors through the termination of the system

1.2. Inspect the termination, adjacent surfaces and adjacent air intakes

1.3. Accumulations of conveyed materials and residues removed from enclosures, ducts, fittings

1.4. Check ducts for obstructions

1.5. Adjust dampers or shutters

1.6. Lube AMU’s

1.7. Inspect motor for belt tension and wear

1.8. Inspect electric motor for tightness of base

1.9. Verify correct operating temperature of motor

1.10. Check motor Amp draw in within limits

1.11. Check bearings for tightness

1.12. Grease bearings

1.13. Check fan wheels for tightness

1.14. Verify rotation of fan

1.16. Check fan wheels for alignment and balance

1.17. Check sheaves, bushings for alignment

1.18. Perform vibration analysis on exhaust motors

2. Burner (Monthly)

2.1. Gas combustion air mixture

2.2. Check all burner safety systems for correct operations

2.3. Verify heat exchanger manufactures settings

2.4. Inspect that all combustion air sources remain clean and open

2.5. Inspect operating control

2.6. Check blower motor and wheel for cleanliness

3. Doors (Monthly)

3.1. Check doors for adjustment and alignment

3.2. Oil all hinges, latching and rod guides

3.3. Check for correct tension pull on panic exit hardware

3.4. Inspect door has full swing operation without obstruction

4. Booth Exterior / Interior (Monthly)

4.1. Inspect all joints (sealant) for air gaps or cracking

4.2. Inspect all attached electrical, piping, plumping, strapping and accessory components are securely attached

4.3. Inspect all structural fasteners are tight and secure

4.4. Inspect booth to floor seal for gaps, cracking or air gaps

4.5. Inspect booth for any signs of corrosion

5. Electrical (Monthly)

5.1. Inspect power supply voltage

5.2. Check AMP draw

5.3. Check transformers output

5.4. Inspect controls, panels and connections for signs of overheating

5.5. Check all terminals and connections for tightness (Disconnect power)

5.6. Check all safeties are operational

6. Exhaust (Monthly)

6.1. Check electric motors for tightness of base

6.2. Verify correct operating temperature

6.3. Check motor AMP draw

6.4. Inspect bearings for tightness

6.5. Grease motor bearings

6.6. Inspect fan wheels for tightness

6.7. Inspect rotation is correct

6.8. Inspect fan wheels for correct alignment and balance

6.9. Check sheaves, bushings and belts for tightness

6.10. Check sheaves, bushings and belts for alignment

6.11. Inspect ductwork that all joints are sealed

6.12. Check ductwork that all joints are securely tight

6.13. Check that all hangers and straps are secure

6.14. Perform vibration analysis on motors

6.15. Inspect inside for cleanliness

6.16. Inspect exiting roof ducts for security

6.17. Inspect Exhaust manometers for proper functionality

6.18. Inspect all damper motors and actuators

7. Vibration Analysis (Monthly)

7.1. Perform vibration analysis on the eight exhaust fan motors and motor housing

8. INFRARED THERMOGRAPHY (Monthly)

8.1 Perform Infrared Thermography of all soft starts and check for loose or damaged wiring/components. (12 each)

APPENDIX III

Bldg 455 AGE Paint Booth Burner Maintenance Checklist

Bldg 455 AGE Paint Booth Burner Maintenance Checklist

Date of Inspection

Any equipment or system that has a fail rating will have the deficiency noted on a follow on report with the same control number as this checklist.

NO. ITEM Pass Fail N/A

1. Burner (Monthly)

1.1. Verify correct gas pressure

1.2. Check gas manifold pressure

1.3. Check combustion air mixture

1.4. Check combustion gases (C02)

1.5. Test all burner safety systems for correct operation

3.7 Safety.