Draft Lead Wipe PWS 20 Aug 21.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS) FOR

Illinois Army National Guard (ILARNG) Springfield, Illinois

Procurement of Laboratories for Lead Dust Sampling Services

1.0 General:

1.1 Scope: The contractor shall provide contract support to Illinois Army National Guard (ILARNG) for lead dust in accordance with the Occupational Safety and Health Association (OSHA). A total of 500 lead wipes will be submitted for analysis.

1.2 Background: The lead dust sampling is to identify potential employee exposures to occupational health hazards.

1.3. Period of Performance (PoP): The Period of Performance shall be 1 base year of 12 months and three 12 month options.

1.4 General Information:

1.4.1 Place and Performance of Services: The majority of the contractor’s effort will take place at the contactors facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. The QCP will be submitted within 15 business days after contract is awarded. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, CW5 Mark Adams to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.9 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Sample: A substance whose chemical constituents are being identified or measured. These will be mailed to the laboratory as samples containing lead, chromium, cadmium, and manganese collected on Ghost Wipes and sealed in a vial.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.6 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 Heavy Metals: Metals with high density or high relative atomic weight. These will include lead, manganese, cadmium, and chromium.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

ABOEM American Board of Occupational and Environmental Medicine ACGIH American Conference of Government Industrial Hygienists Industrial AIHA American Industrial Hygiene Association AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DHHS Department of Health and Human Services DoD Department of Defense DoDD Department of Defense Directive ELLAP Environmental Lead Laboratory Accreditation Program FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army IA Information Assurance IHLAP Hygiene Laboratory Accreditation Program IHT Industrial Hygiene Technician ILARNG Illinois Army National Guard IS Information System(s) KO Contracting Officer QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control

OCI Organizational Conflict of Interest QCP Quality Control Program OSHA Occupational Safety and Health Administration PII Personally Identifiable Information PoC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PPE Personal Protective Equipment PWS Performance Work Statement NIOSH National Institute for Occupational Safety and Health

3.0 Requirements

3.1 Contractor shall be accredited through the American Industrial Hygiene Association (AIHA) and Industrial Hygiene Laboratory Accreditation Program (IHLAP) to perform industrial hygiene sample analysis and an Environmental Lead Laboratory Accreditation Program (ELLAP) certification to perform lead analysis.

3.2 For lead analysis the contractor shall use the Environmental Protection Agency (EPA) Method 600/r-93/200 (modified), EPA SW-846 7000B, or other recognized regulatory method for the analysis capability. The laboratory detection limit shall be capable of detecting at least 5 micrograms per square foot (5 µg/ft2) for surface dust samples from samples collected from a 12-inch-by-12-inch square area.

3.3 Contractor shall provide 500 sample kits.

3.3.1 Contactor shall ship the 500 sample kits in 20 testing packages. A testing package consist of “25 Ghost wipes, 25 individual plastic containers with secure, screw on lids, 25 12 X 12 inch squares, and one Chain of Custody Forms / Field Data, laboratory chain of custody, analysis request forms, and any additional items required. Shipments will be address to the IHT using the address listed in 3.5.

3.3.2 The contractor shall be capable of receiving testing packages via FedEx, processing and analyzing 500 surface lead wipe samples during each year.

3.3.2.1 Contractor shall provide 20 pre-labeled shipping boxes for return of testing packages.

3.3.2.2 The ILARNG IHT will send one completed testing package of 25 ghost wipes, 25 sealed plastic containers, one Chain of Custody forms/Field Data to contractor for analysis upon completion of sampling.

3.4 Contractor shall provide an analytical report that includes lead sample results.

Results shall be sent in PDF format via email to the IHT. One report per location as indicated in the Chain of Custody Form/ Field Data Sheet.

3.5 Contractor shall utilize the following contact information for all communications with the IHT:

Illinois Army National Guard Safety and Occupational Health Office ATTN: Eva Kibe-Pea, IHT 1301 N MacArthur Boulevard Springfield, Illinois 62702 Phone: 217-761-3360 Email: ng.il.ilarng.list.safety-office@mail.mil

4.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of

Publication Mandatory or Advisory

Website

Federal Acquisition Regulation

Online Mandatory https://www.acquisition.gov/?q=browsef ar or http://farsite.hill.af.mil/ Defense Federal

Acquisition Regulation Supplement

Online Mandatory http://www.acq.osd.mil/dpap/dars/dfars pgi/current/index.html or http://farsite.hill.af.mil/

DoD 5400.11-R Department of

Defense Privacy Program

14 May

Mandatory http://www.dtic.mil/whs/directives/corres /pub1.html

Environmental Program Agency – Lead Air Pollution

Online Advisory https://www.epa.gov/lead-air-pollution/setting-and-reviewing-standards-control-lead-pb-pollution#standards

Title 29, Code of Federal Regulations, Part 1910: 1025 Occupational Safety and Health Standards.

Lead

Online Advisory https://www.osha.gov/laws-regs/regulations/standardnumber/1910/

1910.1025

Guidelines and Procedures for

Rehabilitation and Conversion of Indoor

Firing Ranges NG Pam (AR) 385-

16/ANGPAM 91-101

Online Advisory https://www.ngbpdc.ngb.army.mil/Portal s/27/Publications/ngr/ngpam%20420- 15.pdf?ver=2018-09-07-082536-143

Department of Labor Occupational Safety and Health Administration ID-121

Metal & Metalloid Particulates in

Workplace Atmospheres (Atomic Absorption). Method

Number:ID-121

Online Mandatory https://www.osha.gov/dts/sltc/methods/i norganic/id121/id121.pdf

Elements by IPC (Microwave Digestion)

– Laboratory Detection Levels

Online Mandatory https://www.cdc.gov/niosh/docs/2014- 151/pdfs/methods/7302.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance

Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom

1.4.1 Quality

Control

Maintain an effective QC Plan (QCP)

100% 100% inspection by Government Representative

3.1 Applicable

board requirements

Maintain Accreditation to AIHA an IHLAP

100% 100% inspection by Government Representative

3.2 Sample

analysis method for lead

Environmental Protection Agency

(EPA) Method 600/r- 93/200 or other recognized method.

100% 100% inspection by Government Representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference

/ Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.4.1 Quality

Control

Provide with proposal and each set of results

1 Electronic IHT

3.1 Accreditation &

License

Provide with proposal and upon request.

1 Electronic IHT

3.2 Sample

analysis method and detection limits for lead

Provide with proposal

1 Electronic IHT

3.3.1 Sampling

materials and chain of custody forms/field data sheet

Provide 500 sample kits upon award of contract.

sampling kits

As Manufactured

IHT using mailing address in 3.5

3.4 Provide

laboratory analysis results

Provide within15 business days of receiving the samples via mail.

1 Electronic

PDF

Format

IHT email

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of annual workload quantities.

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Lead sample analysis 500