JA_-_Catalogic_DPX_and_ECX_Products.pdf

JUSTIFICATION FOR OTHER THAN FULL & OPEN COMPETITION

1. IDENTIFICATION OF THE AGENCY AND CONTRACTING AGENCY:

Contracting Activity Customer Agency

U.S Department of Labor U.S. Department of Labor

OASAM/OPS OASAM/OCIO

200 Constitution Avenue, NW 200 Constitution Avenue, NW

Washington, DC 20210 Washington, DC 20210

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

This justification authorizes and approves the issuance of Contract Number 1605DC-18-C-0018 with Catalogic Software, Inc.

The Department of Labor (DOL) Office of the Assistant Secretary for Administration and

Management (OASAM) Office of Chief Information Officer (OCIO) is requesting authorization and approval to purchase the identified Catalogic ECX and DPX components to support a robust enterprise common operating environment.

The Catalogic ECX and DPX components will replace the end of life (EOL); end of services infrastructure components currently supporting the OCIO customer agencies. The stabilization for the Catalogic ECX and DPX infrastructure under the Fiscal Year 2016 (FY16) EOL Tech

Refresh will support the mission to address to the needs of business workers, provide customer service, and develop strong regional economies to influence workforce development and workplace safety.

This effort is to renew the annual maintenance and support agreement for OCIO’s existing software, and to purchase new licenses. Continued support is vital for the software that provides enterprise level data network backup and recovery services.

The purchase of software and maintenance continues to increase the capabilities of the existing systems and improve the overall business operation through standardization of the configuration, and upgrade of end of life systems and components.

3. DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S

NEEDS (Including the Estimated Value):

The Contractor shall provide Silver Level products and maintenance support services for all Catalogic products that are currently deployed in the DOL OCIO Information

Technology (IT) Network Architecture. The commercial terms and conditions of

Catalogic Silver Level maintenance support are prescribed by Catalogic and services are outlined below.

DESCRIPTION OF ITEM (Mfg. Part Number / Description /

Serial Number)

No. of

UNITS

UNIT

MEASURE

Customer Site ID Server Node Name

Support

Level

E637-A (DPX product) ETA-BEX-MSTR Silver Level 1 EA

E637-B (DPX product) ETA-BEX-MSTR02 Silver Level 1 EA

E685-06A (DPX product) STLENTBKUP01 Silver Level 1 EA

M994-C (DPX product)

(renewal) SILENTBKUP01 Silver Level 1 EA

H229-A (ECX product)

(renewal)

Node name not required for ECX Silver Level 1 EA

The period of performance shall provide continuous coverage of Catalogic products for a six

(6) month Base Period.

The Independent Government Cost Estimate (IGCE) for this contract is: $212,319.32.

4. AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING

OTHER THAN FULL AND OPEN COMPETITION:

Identification of the justification rationale is 6.302-1, “Only one responsible source and no other supplies or services will satisfy agency requirements”.

The Government received a letter to verify that Catalogic Software, Inc. is the sole manufacturer of the DPX Product (formerly Syncsort Backup Express Product (BEX)), and the only company from which the DOL can obtain the required maintenance services.

5. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUSITION REQUIRES USE OF

THE AUTHORITY CITED:

Catalogic Software, Inc. provided the Government with a signed letter dated June 01, 2018, to verify that it is the sole manufacturer of the DPX Product (formerly Syncsort Backup Express

Product (BEX)) and the only company from which the U.S. Department of Labor can obtain maintenance services.

6. A DESCRIPTION OF EFFORTS TO OBTAIN COMPETITION TO ENSURE THAT

OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS

PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE

PUBLICIZED AS REQUIRED BY SUBPART 5.2 AND IF NOT, WHICH

EXCEPTION UNDER 5.202 APPLIES:

The Office of Procurement Services (OPS) and OCIO surveyed the market using general internet search engines to identify suitable providers of like software, licenses, and support. The internet search engines utilized for the market survey included: a) www.yahoo.com; and b) www.google.com.

However, the Government found no like software, licenses, or support to meet mission requirements. Additionally, the Government found no other licensed re-sellers of the required software, licenses, and support.

In accordance with Federal Acquisition Regulation (FAR) Part 5.202(a)(13)(i), a notice was not posted because the Government did not anticipate that the contract action would exceed the simplified acquisition threshold.

7. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNEMENT WILL BE FAIR AND

REASONABLE:

The original contract pricing was deemed fair and reasonable at the time of award. The

Contracting Officer communicated with the incumbent to obtain pricing. Considering a slight upward price adjustments to account for inflation and other increasing market costs, the

Contracting Officer deems the prices to be fair and reasonable based on analysis of historic pricing.

8. A DESCRIPTION OF MARKET RESEARCH CONDUCTED (PART 10) AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS

NOT CONDUCTED:

The Office of Procurement Services (OPS) and OCIO conducted Market Research from May 07, 2018 through June 04, 2018 using general internet search engines to identify suitable providers of like software, licenses, and support. The internet search engines utilized for the Market

Research included: a) www.yahoo.com; and b) www.google.com.

However, the Government found no like software, licenses, or support to meet mission requirements. Additionally, the Government found no other licensed re-sellers of the required software, licenses, and support.

http://www.yahoo.com/ http://www.google.com/ http://www.yahoo.com/ http://www.google.com/

The Government also contacted Catalogic Software, Inc. (Catalogic Software) directly to request a letter or statement verifying that Catalogic Software is the only licensed seller / re-seller of the

DPX Product (formerly Syncsort Backup Express Product (BEX)).

Catalogic Software provided the Government with a signed letter dated June 01, 2018, to verify that it is the sole manufacturer of the DPX Product (formerly Syncsort Backup Express Product

(BEX)) and the only company from which the U.S. Department of Labor can obtain maintenance services.

9. ANY OTHER SUPPORTING FACTS SUPPORTING THE USE OF OTHER THAN

FULL AND OPEN COMPETITION:

None.

10. A LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN

INTEREST IN THE ACQUISITION:

None.

11. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED:

There are no known barriers at this time. The Government will continue to research the market for any other alternatives that may be available.