Instructions_to_Offerors.docx

INSTRUCTIONS TO OFFERORS

1.0 GENERAL INSTRUCTIONS

1.1 The Bureau of Labor Statistics (BLS), Office of Administration, intends to award a single award to one (1) Vendor a firm fixed price base year plus four option years purchase order. In response to the solicitation, Request for Proposal (RFP), this is an open market request for Vendor(s) interested in submitting a response. The requirements for the services are indicated under the draft Statement of Work (SOW) attached to this RFP. Each Vendor will provide technical capabilities; a past performance and a price proposal as described below.

1.2 This solicitation will be released electronically only. The electronic version of the RFP is to be released via Fedbizopps as the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be sent any and all applicable revisions to this solicitation electronically via Fedbizopps so you are encouraged to check it often. Offerors must submit their proposals in accordance with paragraph 4.1 of these instructions. We will not accept any CD hard copies or removable media devices.

2.0 VENDOR QUESTIONS

2.1 The deadline for Offerors to submit questions is 1:00 pm EDT on June 17, 2015. No exceptions. Offerors are requested to e-mail questions to: Lasondia Chaney at chaney.lasondia@bls.gov and Kristin Dell at dell.kristin@bls.gov. Telephonic inquiries will not be accepted. All inquiries must be submitted in the form of a question. Responses to all questions will be sent electronically to all offerors via Fedbizopps.

3.0 PROPOSAL SUBMISSION DEADLINE

3.1 The due date and time for the response is 5:00 pm EDT on July 3, 2015. The offeror shall submit all response information in electronic format via e-mail to Kristin Dell at dell.kristin@bls.gov and Lasondia Chaney at chaney.lasondia@bls.gov as an attachment and labeled. Responses not submitted by the due date and time are considered “late” and will not be considered for award.

4.0 ADDITIONAL INFORMATION

4.1 The government will not reimburse the contractor for expenses related to proposal creation or submission of proposals.

5.0 CONTENT

Each proposal shall contain the following information:

5.1 Cover letter. The following introductory information (letter or number format is acceptable) is required on the first page of your offer:

· Solicitation Number;

· Name and address of Vendor;

· Name and telephone number of your point-of-contact;

· Name of your contract administration office (if available);

· Date of submission;

· Name, title and signature of authorized representative;

· DUNS Number and Cage code;

· Taxpayer Identification Number

5.2 Proposal Format and Content

5.2.1 Proposals should be typed on size 8.5 by 11 inches paper. Pages shall be single-spaced, with at least one-inch margins on the top, bottom and sides.

5.2.2 Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Pages shall be numbered sequentially by section.

5.2.3 Tables, charts, graphs, diagrams, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8.5 by 11 inches in size. Elaborate brochures or documentation, detailed artwork, or other embellishments are not required and neither are they desired.

5.2.4 The Vendor shall prepare the response as set forth in the Volume Table below. The titles and contents of the sections shall be as defined in the table, all of which shall be within the required page limits and with the number of copies specified. Pages exceeding this page limitation set forth will not be read nor evaluated, and will be removed from the proposal.

5.2.5 To assure timely and equitable evaluation of proposals, Vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

5.2.6 The response shall consist of three (3) separate parts and should be attached in an email under Vendor Attachments: Volume I – Technical Capability Proposal, Volume II – Managerial Approach Proposal, and Volume III – Price Proposal.

6.0 VOLUME TABLE

May be either in PDF or MS Word format

May be either in PDF or MS Word format

One (1) electronic copy May be either in PDF or MS Word Format