Section B.doc

DOL110RP20821

Section B

Section B – Supplies or Services and Prices/Costs B.1.

Type of Contract

This is a Firm Fixed Price (FFP) and Time and Materials (T&M) hybrid type contract. Payment to the contractor for the work performed and accepted by the Government shall be solely at the rates set forth in Section B.2.

B.2.

Schedule of Prices/Costs

The Contractor shall provide the services required in Section C – Description/Specifications/Statement of Work at the prices proposed in this Section B.

Base Period: 01/01/2010-12/31/2010

Bacteriological Services

Culturable Air

Surface and Water

Mold Services

Air Samples, Non-Culturable

Surface Samples, Non-Culturable

Air Samples, Culturable

Surface Samples, Culturable

Other Analytical Services

Pharmaceutical Services

Polymerase Chain Reaction (PCR) Services

Asbestos Services

PCM Air

PLM Bulk

Soils and Rock

TEM (Drinking Water)

Specialty Services

Indoor Allergens Services

(Hourly labor rate to cover services for tests not listed in other CLINS)

Mailing, Supplies, Courier Services, Etc.

Option Period I: 01/01/2011-12/31/2011

Bacteriological Services

Culturable Air

Surface and Water

Mold Services

Air Samples, Non-Culturable

Surface Samples, Non-Culturable

Air Samples, Culturable

Surface Samples, Culturable

Other Analytical Services

Pharmaceutical Services

Polymerase Chain Reaction (PCR) Services

Asbestos Services

PCM Air

PLM Bulk

Soils and Rock

TEM (Drinking Water)

Specialty Services

Indoor Allergens Services

Option Period II: 01/01/2012-12/31/2012

Bacteriological Services

Culturable Air

Surface and Water

Mold Services

Air Samples, Non-Culturable

Surface Samples, Non-Culturable

Air Samples, Culturable

Surface Samples, Culturable

Other Analytical Services

Pharmaceutical Services

Polymerase Chain Reaction (PCR) Services

Asbestos Services

PCM Air

PLM Bulk

Soils and Rock

TEM (Drinking Water)

Specialty Services

Indoor Allergens Services

Option Period III: 01/01/2013-12/31/2013

Bacteriological Services

Culturable Air

Surface and Water

Mold Services

Air Samples, Non-Culturable

Surface Samples, Non-Culturable

Air Samples, Culturable

Surface Samples, Culturable

Other Analytical Services

Pharmaceutical Services

Polymerase Chain Reaction (PCR) Services

Asbestos Services

PCM Air

PLM Bulk

Soils and Rock

TEM (Drinking Water)

Specialty Services

Indoor Allergens Services

Option Period IV: 01/01/2014-12/31/2014

Bacteriological Services

Culturable Air

Surface and Water

Mold Services

Air Samples, Non-Culturable

Surface Samples, Non-Culturable

Air Samples, Culturable

Surface Samples, Culturable

Other Analytical Services

Pharmaceutical Services

Polymerase Chain Reaction (PCR) Services

Asbestos Services

PCM Air

PLM Bulk

Soils and Rock

TEM (Drinking Water)

Specialty Services

Indoor Allergens Services

Summary:

Base

Option I

Option II

Option III

Option IV

Total

Section C – Description/Specifications/Statement of Work

C.1.

Introduction

The Salt Lake Technical Center (SLTC) analyzes samples submitted by Federal Compliance Safety and Health Officers (CSHOs) from workplaces all over the United States and the following territories: Puerto Rico, Virgin Islands, and Guam. Analytical results provided by SLTC to CSHOs are often used as the basis for citations and these results must be accurate, precise, and defendable in court proceedings.

Salt Lake Technical Center does not have facilities or staff to analyze Biological samples, when OSHA offices have a requirement for Biological sampling then Salt Lake Technical center must procure services for these types of samples from other labs. In the past few years the need for this type of samples has increased considerably so the need for a contract in place for these services is required.

C.2.

Scope of Work

The contracted laboratory must be AIHA accredited. AIHA accredited labs are held to a higher standard which will give more surety to the analytical results of the samples. Salt Lake Technical Center is an AIHA accredited lab. Any other accreditations will also be a benefit in the services but not a necessity.

Vendor will provide analysis requested for environmental analysis of air, bulks, and water:

Fungi – Genus and Species

Endotoxin

Bacteria – environmental, Genus and Species

Bacteria used for WMD’s such as Bacillus anthracis, Francicella tularensis, Yersinia pestis, ect.

Legionella sp. and be able to speciate common Legionella.

C.3.

Statement of Work Vendor shall provide media needed for the analysis. Due to the requirements on response and turnaround vendor will provide OSHA offices with a small amount of media (e.g. cassettes, agar) prior to the need for testing.

Vendor shall be AIHA accredited.

Vendor shall provide shipping and charge the costs on invoicing – some of the work is with US States and Territories outside the Continental US such as Puerto Rico, Alaska and Hawaii.

Vendor shall provide the report of analysis to the Salt Lake Technical Center. Vendor should supply reports electronically to the Salt Lake Technical Center. Vendor can either have an online database that can be checked for sample status or can supply Salt Lake Technical Center with weekly status of analysis.

Approximate workload is:

Legionella 10-30 per year

Bacteria 80-100 year

Fungi 100-275 year

Endotoxin 20-40 year

Section F – Deliveries or Performance

F.1.

Period of Performance

The Period of Performance is as follows:

Base Period: 01/01/2010-12/31/2010

Option Period I: 01/01/2011-12/31/2011

Option Period II: 01/01/2012-12/31/2012

Option Period III: 01/01/2013-12/31/2013

Option Period IV: 01/01/2014-12/31/2014

F.2.

Deliverables

Vendor shall provide turn around time on culture based samples in 2-3 weeks depending on methodology, and emergency PCR based analysis in 1-2 days if needed for classification of fungi.

Vendor shall provide all media needed for the analysis.

Vendor shall provide electronic report of analysis to the Salt Lake Technical Center.

F.3.

Rights in Data and Copyright

All records / documents developed, collected or otherwise obtained by the contractor shall be considered the property of DOL. DOL reserves exclusive and unlimited rights to the information provided to the Contractor, except for the information DOL makes available to the public. DOL also reserves exclusive rights to the results and findings produced by this project.

The Contractor will not place any unauthorized restrictive or limiting markings or labels on any of the deliverables.

Section G – Contract Administration Data G.1.

DOLAR 2952.201-70 Contracting Officer’s Technical Representative (COTR) (MAY 2004)

(a) Ms. Lecia McCollum of DOL, OSHA, SLTC is hereby designated to act as contracting officer's technical representative (COTR) under this contract.

(b) The COTR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COTR does NOT have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer must issue such changes.

G.2.

Contracting Office Address

U.S. Department of Labor

OASAM, Office of Procurement Services

200 Constitution Avenue, NW

Room: S4306

Washington, DC 20210

G.3.

Submission of Invoices Designated Billing Office:

The Contractor shall submit all invoices, one (1) original and a copy with the contract number to:

Original copy of all invoices to:

OASAM BRANCH OF INVOICE PAYMENT

Contract Number: TBD U.S. Department of Labor 200 Constitution Avenue, NW Room S-5526 Washington, D.C. 20210-0001

One copy of the invoice to COTR: (To be provided at time of submission for payment) with the contract number, preferably in electronic format. The invoice copy sent to the COTR must include all documentation of expenses, including pay stubs or pay roll records, receipts for ODCs and documented invoices for the subcontractors.

Supplemental Invoicing Requirements

In addition to the item required in the Section I clause FAR 52.232-25, a proper invoice must also include the following minimum additional information and/or attached documentation:

(1) Separate and distinct invoice number;

(2) Total charges for the billing period;

(3) Name and hours of effort expended by each individual during the billing period;

(4) All dates upon which services were rendered;

(5) Cumulative expenditures through the billing period; and

(6) A statement signed by the responsible official of the concern substantially similar if not identical to the following:

I certify that the services identified in this invoice have been performed in accordance with the contract and those personnel, labor hours, and/or other costs are true, correct, and have not been previously billed.

Contractor’s Name and Signature c.

Interest on Overdue Payments

The Prompt Payment Act, Public Law 97-177 (96 Stat. 85, 31 U.S.C. 1801) is applicable to payments under this contract and requires the payment to contractors of interest on overdue payments and improperly taken discounts.

d. Invoicing

The contractor shall bill the Government in arrears for work performed under the contract at intervals of no more than every other week. Invoices shall be submitted concurrently to the payment office and the COTR.

Section H – Special Contract Requirements

H.1.

Conflict of Interest

It is the Department of Labor’s policy to avoid situations in the procurement process where, by virtue of work or services performed for DOL, or as the result of data acquired from DOL or from industry, a particular company;

a. Is given unfair competitive advantage over the companies in respect to future DOL business,

b. Is placed in a position to affect Government actions under circumstances in which there is danger that the company’s judgment may be biased, or

c. Otherwise finds that a conflict exists between the performance of work or devices for Government in an impartial manner and the company’s self-interest.

If the Contractor has reason to believe that a task assigned by the Contracting Officer or a task being performed by the Contractor violates this policy, the Contractor shall promptly notify the Contracting Officer and state the reasons why a conflict of interests exists, or may appear to exist. After receiving such notice the Contracting Officer shall promptly inform the Contractor whether it should begin, or continue, the assigned task.

H.2.

Compliance With Nondiscrimination and Equal Opportunity Laws The assurance at 29 CFR 37.20(a)(1) is incorporated by reference into this contract. The assurance provides that the contractor will comply fully with the nondiscrimination and equal opportunity provisions of the following statutes:

· Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age, disability, or political affiliation or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I-financially assisted program or activity;

· Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the bases of race, color and national origin;

· Section 504 of the Rehabilitation Act of 1964, as amended, which prohibits discrimination against qualified individuals with disabilities;

· The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the basis of age; and

· Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs.

The contractor also assures that it will comply with 29 CFR part 37 and all other regulations implementing the statutes listed above. This assurance applies to the contractor’s operation of, or provision of services to, a Job Corps Center, program or activity, and to all subcontracts entered into by the contractor to carry out the Job Corps program or activity, or its operation of the Center. The contractor understands that the United States has the right to seek judicial enforcement of this assurance.

H.3.

Confidentiality

The Contractor cannot make use of nor disclose any information obtained from the performance of this work for any activity outside the scope of this project. All records / documents developed during the course of this Contract shall be protected from examination by unauthorized persons. Such records include all forms, computer files, program listings, manuals, documentation, correspondence files, contract records and reports. The Contractor shall retain all records / documents in a secure manner. No materials or any summary of these materials shall be released to any individual or organization without prior written permission from the COTR.

No work involving information furnished under this Agreement will be subcontracted without the specific advance written approval of the COTR or their appointed designee.

In performance of this Contract, the Contractor agrees to comply with and assume responsibility for compliance by its employees with the following requirements:

A. All work will be performed under the supervision of the Contractor or the Contractor’s responsible employees.

B. Any information provided to, or collected by, the Contractor, in any format, will be used only for the purpose of carrying out the provisions of this contract. This information will be treated as confidential and will not be made known in any manner to any person except as may be necessary in the performance of the Contract. In addition, all related output shall be given the same level of protection as required for the source material. The Contractor and all Contractor personnel shall provide DOL with signed confidentiality agreements.

H.4.

Notice of Delay

Whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this task order, the Contractor will notify the COTR in writing within two business days.

H.5.

Accreditation The Contractor shall be accredited by the American Industrial Hygiene Association (AIHA).

Section I – Contract Clauses

I.1.

52.212-4 Contract Terms and Conditions – Commercial Items (MAR 2009) Alternate I (OCT 2008)

(a) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may--

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to--

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions.

(1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause--

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are--

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) Materials means--

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) Subcontract means any contract, as defined in FAR Subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies(or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-- Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer--Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payments.

(1) Services accepted. Payment shall be made for services accepted by the Government that have been delivered to the delivery destination(s) set forth in this contract. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial item at FAR 2.101, the price to be paid for such materials shall be the contractor's established catalog or market price, adjusted to reflect the--

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor--

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall--

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert "None" if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert 'None".']

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert "$0" if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert 'None')."]

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price.