WSDOT_JOTFOC_FY19.pdf

ATTACHMENT 2

JUSTIFICATION & APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION

for SIMPLIFIED ACQUISITIONS OVER $3,500 ($2,000/$2500 for Construction/Services) AND

UP TO $150,000

(See FAR 13.106-1)

Date: 10/29/2018__________________ PR Number: __R9455190002_______

1. Nature and/or description of the item/service being procured and its intended use (include the anticipated cost):

MORA is requesting award of a non-competitive one-year purchase order to the Washington State Department of Transportation (WSDOT) for operational and emergency maintenance on MORA Scenic Route 123 and Highway 410, (Mather Memorial Parkway). State Route 123 is a 14 mile segment and Highway 410 is a 7 mile segment, both owned by and located within the boundary of Mount Rainier National Park. MORA has identified WSDOT as the sole practicable source for completion of operational and emergency maintenance on this portion of State Route 123 and Highway 410.

NPS is not able to complete all of the work that is required to maintain this stretch of road, and relies on the WSDOT to provide any of the following tasks: snow removal for spring opening repair pavement cracks and holes, restriping, ditch cleaning, sign repair or replacement, vegetation control, litter pickup, snow removal, sanding, and tasks associated with bridges, guardrails, and related structures, slide removal, repair of erosion damage, unplanned road closures, and removal of fallen trees. This work was originally awarded as a cooperative agreement between OLYM and WSDOT. An AMR was conducted at OLYM during FY08. The AMR reported a finding that the cooperative agreement should have been awarded as a contract. The same finding for OLYM is applicable to MORA because the same type of cooperative agreement was awarded by MORA to WSDOT in the past. This JOTFOC is requesting award of a contract to replace the cooperative agreement, for the same type of work that was performed by the cooperative agreement. Mount Rainier National Park’s cost will be not to exceed $75,000.00 per year. This would establish a base plus four option year contract not to exceed $375,000.00 if all option years were exercised.

2. Sole Source Justification rationale (Check one and explain below):

___X___ Only one responsible source.

______ Urgent and compelling circumstances exist. Include critical delivery or performance dates, and when you became aware of the requirement. Provide a specific statement of the impact on Government operations, financial or otherwise, if the required delivery or performance dates are not met.

______ Other _____________________________________________________

Explain: In accordance with FAR 6.302(b), MORA concluded that minimum needs can only be met by the WSDOT. No other entity (private or public) could perform the work requested for the annual amount paid. Equivalent work performed under a competitive construction contract has been estimated to be between $250,000 to $500,000 for a one-year period.

WSDOT has the capability to respond on an on call basis for mobilization due to the nature of their operation and location of their facilities. The WSDOT is geared to rapid mobilization and equipment is located at a non-NPS location within a few miles of the NPS-owned sections of State Route 123 and Highway 410 where no other entity would have access for staging. The WSDOT is providing a great service to the NPS for only $75,000 per year. As the performer of maintenance on 14 miles of State Route 123 and 7 miles of Highway 410 for the State of Washington and a mission “to keep people and business moving by operating and improving the state’s transportation systems vital to our taxpayers and communities”, WSDOT has a vested interest in the maintenance of both MORA routes, as well as the existing facilities, staff and expertise to perform that maintenance. Additionally, WSDOT is always the first on scene during snowfall and storm events because it is their job to ensure public safety and maintain the route of travel on State Route 123 and Highway 410. It is the responsibility of MORA to provide the public the best available means for safe passage through Mount Rainier National Park. It would not be practicable for any other entity to provide the level of service that WSDOT can provide. It is considered in the Government’s best interest to continue having WSDOT provide these services.

3. Market Research. Please explain the results or why one was not performed. State whether any other offers were received or anyone expressed interest:

WSDOT will perform a certain level of maintenance on MORA boundary areas of State Route 123 and Highway 410 regardless of whether or not the park provides funding, because it is a state highway and must remain open for the good of the public. Based on comparing the estimated cost to the Government for similar services including road striping and asphalt patching contracted in the past, this is considered very cost effective. Public notices for the past three years on Federal Business Opportunities for this contract have resulted in no response from any public or private entity. Since this service is a perpetual annual award; a special notice to include this justification will be publicized on the Federal Business Opportunities website for a period of 3 calendar days.

ATTACHMENT 2

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION

for SIMPLIFIED ACQUISITIONS OVER $3,000 ($2,000/$2500 for Construction/Services AND UP

TO $150,000

(See FAR 13.106-1)

PR Number _ R9455190002____

4. If this is a determination for sole source, the contracting officer certifies:

a. Only one source is available, or urgent and compelling circumstances exist.

b. The anticipated price will be determined fair and reasonable using the price analysis techniques described in FAR Part 13.106-3(a).

(Signature) _______________________________________ (Date)__________________________

Type or Print Name: __________________________________________ Title: Project Officer

(Signature) _______________________________________ (Date) ___10/29/2018_________________

Type or Print Name: _Hal Hoversten_________________________________________ Contracting Officer

Over $25,000:(if applicable)

(Signature) _______________________________________ (Date) ______________________

Warranted Individual 1 Level Above Contracting Officer