ATTACHMENT I SITE-SPECIFIC SERVICE REQUIREMENTS

SITE-SPECIFIC REQUIREMENTS

Security Services

DOC-26-062 Attachment I Security Services

SITE-SPECIFIC SERVICE REQUIREMENTS

Section II., Subsection B.

1. Each site operates independently with respect to its operations, functions, and security requirements.

2. Each site shall communicate its specific staffing requirements, post assignments, and operational needs to the Contractor.

3. The Contractor shall be solely responsible for ensuring that each site is fully staffed in accordance with approved staffing plans and coverage requirements.

4. Minimum Staffing Levels and Coverage Hours shall be based on site-specific operational needs and shall ensure continuous security coverage, including the availability of an onsite Site Project Manager and Security Supervisor, as required.

5. The Contractor is expressly prohibited from:

• Assigning personnel to perform dual-site roles;

• Implementing multi-site management structures where one individual oversees or fulfills responsibilities across multiple contracted locations unless expressly authorized in writing by the Agency;

• Transferring, seconding, or temporarily reassigning personnel between sites to satisfy staffing shortages; and

• Removing personnel from one site to supplement or support operations at another site.

6. Personnel assigned to a specific location shall remain dedicated exclusively to that site and shall not operate across locations unless expressly approved in advance and in writing by the Agency Contract Administrator.

7. Personnel Assignment and Agency Approval - The Contractor shall not assign, replace, transfer, rotate, supplement, or otherwise deploy any new personnel to perform services under this Contract without the Agency or site-specific location’s prior written approval.

• The Agency reserves the right to review and approve all proposed personnel assignments to verify compliance with contractual qualifications, security requirements, training requirements, background screening standards, site-specific requirements, and operational needs;

• Submission of personnel information by the Contractor shall not constitute authorization to begin work. No Contractor employee shall perform services, access Agency facilities, receive Agency credentials, or be assigned to a post until written approval has been issued by the Agency;

• The Agency reserves the right, at its sole discretion, to reject any proposed Contractor personnel assignment and require the Contractor to provide an alternate candidate meeting the requirements of the Contract. Such rejections shall not entitle the Contractor to additional compensation, schedule relief, or equitable adjustment; and

• The Contractor shall maintain staffing levels sufficient to meet all contractual requirements and shall not use pending approvals, personnel shortages, turnover, scheduling conflicts, or recruiting delays as justification for nonperformance.

8. Both the Contractor and site-specific location shall coordinate with the Contract Administrator for all matters related to overall contract management, administration, issue resolution, and compliance monitoring.

9. Both the Contractor and site-specific location shall coordinate with the Contract Program Manager, as the initial point of contact for any ongoing contract management related questions or issues.

Armed Security Services

10. The Contractor shall coordinate with the designated site-specific point of contact (POC) for all operational matters unique to each location, including scheduling, daily service delivery, invoicing, and site-specific requirements.

11. Reporting and oversight requirements include but are not limited to:

• Compliance with Security Post Orders;

• Participation in coordination meetings with DOC representatives, and

• Immediate notification to DOC staff of any significant incidents, safety concerns, or security breaches.

12. Incident Reporting - The Contractor shall provide a written Incident Report is required for all significant or unusual events. Security officers are required to take immediate action and notify supervisory and DOC authorities when an incident poses an actual or potential threat to life, health, safety, or property. Incident Reports must be detailed, factual, and completed as soon as possible following the event. Information documented must be accurate, complete, and sufficient to support administrative review or investigative follow-up.

Any instance in which a security officer draws or deploys a firearm requires immediate supervisory notification and completion of a detailed Incident Report, regardless of whether the firearm is discharged. The report must document the circumstances, actions taken, notifications made, and final resolutions in accordance with DOC policy and Academy procedures. All reports are to be sent to the Headquarters Facility Manager.

13. The Contractor should have knowledge of nomenclature of firearms be proficient in deescalation tactics, search and seizure, and general knowledge of addressing those in mental health crisis.

14. Any quantities are estimates only and do not constitute a guarantee of services.

15. The Agency reserves the right to increase, decrease or otherwise adjust staffing levels in response to operational requirements.

16. The Agency reserves the right to add or remove locations under this Contract based on operational requirements, subject to written notice and contract modification.

• DOC Headquarters - Contract Administrator Donald Wothe, Contract Program Lead Terrence Pete: 6900 Atmore Drive, Richmond, VA 23225, located in Richmond, Virginia

• P&P District 1 Richmond: 6866 Everglades Drive, Richmond, Virginia 23225, located in Richmond, Virginia

• ASD Central Campus: 1900 River Road West, Crozier, Virginia 23039, located in Crozier, Virginia

• ASD West Campus: 140 Wright Street, Marion, Virginia 24354, located in Marion Virginia

The Contractor shall propose a reporting system to document patrol activity, provide daily activity reports, incident reports, and facility assessments, and availability of supervisory staff to respond on-site during nights, weekends, and holidays as needed.

LOCATION: DOC HEADQUARTERS

The Virginia Department of Corrections (DOC) Headquarters requires continuous, professional security guard services to ensure the safety and security of employees, visitors, contractors, and state property.

Services are required 24 hours per day, 7 days per week, including weekends and holidays, at the DOC Headquarters located at 6900 Atmore Drive, Richmond, Virginia.

Staffing Levels and Hours of Coverage

Reporting and Documentation Requirements The Contractor shall operate under the direct oversight of the DOC Facility Manager.

Contractor Administration and Management Contract Program Lead and Point of Contact for DOC Headquarters Terrence Pete, Facility Manager, Terrence.Pete@vadoc.virginia.gov, 804.987.0050

LOCATION: P&P DISTRICT 1 RICHMOND

P&P District 1 Richmond requires continuous, armed security services to ensure the safety and security of employees, visitors, contractors, and state property. Services are required 5 days per week, excluding weekends and holidays, located at 6866 Everglades Drive, Richmond, Virginia, 23225.

Hours of Operation:

Monday 8:00 am - 6:30 pm

Tuesday through Thursday 8:00 am - 7:30 pm Friday 8:00 am - 5:00 pm

Work hours may vary based on operational needs.

Minimum responsibilities shall include but not be limited to:

Operate and monitor the metal detector and hand-held wand; conduct searches of all guests’ bags and personal belongings; respond promptly to security alarms and district office emergencies; conduct roving patrol of building perimeter and maintain a visible security presence.

Number of Positions

Position Categories Estimated Hours

Hourly Pay Rate

Total

Estimated Grand Total: $ mailto:Terrence.Pete@vadoc.virginia.gov

Positions

Position Categories Estimated Hours

Hourly Pay Rate

Total

Estimated Grand Total: $

Reporting and Documentation Requirements The Contractor shall operate under the direct oversight of Richmond P&P Safety Officer and District Unit Head.

Contractor Administration and Management Lenmuel Terry, Jr., Deputy Chief, Lenmuel.Terry@vadoc.virginia.gov, 804.887.3683

LOCATION: ASD CENTRAL CAMPUS

The Academy for Staff Development - Central Campus requires continuous professional armed security services 24 hours per day, 7 days per week, including weekends and holidays located at 1900 River Road West, Crozier, Virginia 23039.

The campus supports DOC staff, trainees, contractors, visitors, and overnight guests and includes administrative offices, classrooms, housing units, dining facilities, training areas, parking lots, and perimeter grounds.

Security services are necessary to ensure the safety and security of personnel and property, maintain order, control access, and support the mission of the Academy. Security services serve as the first line of defense for access control, emergency response, and enforcement of DOC Operating Procedures and Academy Post Orders.

The Contractor shall provide staffing sufficient to ensure uninterrupted armed security coverage.

Position Categories Estimated Hours

Hourly Pay Rate

Total

Estimated Grand Total:

mailto:Lenmuel.Terry@vadoc.virginia.gov

Contract security officers shall complete daily activity logs, patrol tour documentation, and incident reports in accordance with DOC and Academy requirements.

Contractor Administration and Management George “Ryan” Palmore, Facilities Manager, George.Palmore@vadoc.virginia.gov, office 804.784.6826, cell 804.664.4375

LOCATION: ASD WEST CAMPUS

The Academy for Staff Development - West Campus requires after-hours professional armed security services located at 140 Wright Street, Marion, Virginia 24354.

The campus supports DOC staff, trainees, contractors, visitors, and overnight guests and includes administrative offices, classrooms, housing units, dining facilities, training areas, parking lots, and perimeter grounds.

Security services are necessary to ensure the safety and security of personnel and property, maintain order, control access, and support the mission of the Academy. Security services serve as the first line of defense for access control, emergency response, and enforcement of DOC Operating Procedures and Academy Post Orders.

After-hours of Operation:

Sunday through Thursday 4:00 pm - 12:00 am Monday through Friday 12:00 am - 8:00 am

Minimum responsibilities shall include but not be limited to:

After-hours security services to support evening and overnight operations and ensure the safety and security of staff, guests, and property. Maintaining a secure presence; monitoring facilities, housing areas, and surrounding grounds; responding to security concerns, emergencies, or facility issues; enforcing Academy rules and DOC Operating Procedures; coordinating with emergency services when required;

and serving as the primary point of contact for guests staying in Academy housing.

Staffing Levels and Hours of Coverage The Contractor shall provide security service coverage sufficient to ensure uninterrupted after-hours security operations.

Position Categories Estimated Hours

Hourly Pay Rate

Total

Estimated Grand Total:

mailto:George.Palmore@vadoc.virginia.gov

Contract security officers shall complete daily activity logs, patrol tour documentation, and incident reports in accordance with DOC and Academy requirements.

Contractor Administration and Management Randall “Randy” Rasnake, Facilities Manager, randall.rasnake@vadoc.cov, office 276.781.1005, cell 804.840.1429 mailto:randall.rasnake@vadoc.cov