DMP1142625 Addendum 1.pdf

This Addendum 1 document pertains to NC State University's Procurement & Business Services Request for Quotation #63-DMP1142625 for print and mail services related to the 2026 Admitted Student Packet. The solicitation requests comprehensive printing and mailing services for 25,000 complete student packets containing multiple components including 9"x12" booklet-style envelopes, two-pocket 8.5"x11" folders, 7.5"x10.25" admissions acceptance letters, sticker sheets, and four individual handout designs. Vendors must submit quotation responses by December 1, 2025 at 5:00 PM through the Bonfire eProcurement portal, with questions due by November 24, 2025 at 12:00 noon. The project includes split deliveries across four scheduled dates: February 6, 2026 (15,100 pieces), March 6, 2026 (700 pieces), April 3, 2026 (6,100 pieces), and April 17, 2026 (1,900 pieces), with 1,200 copies to be delivered directly to NC State's Undergraduate Admissions office. The university reserves the right to award to multiple vendors, make partial awards, or reject all bids.

All pricing must encompass printing costs, mailing services, delivery charges, NCOA verification, inkjet addressing, zip sorting, and USPS delivery within a single quoted amount. Vendors must be established print facilities with demonstrated experience and must provide samples of similar work and a minimum of two references from comparable projects completed within the past three years. Successful vendors must maintain a minimum of $1,000,000 in general liability insurance, provide debarment certification, and comply with NC State University's General Contract Terms and Conditions. The procurement is tax-exempt under NC State's Tax Exempt #400021. The selected vendor must contact the customer within 24 hours of award and be prepared to meet virtually or in-person during production. All deliverable materials remain the property of the university upon contract completion. The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises.