Kinetic_JA_JITC_14_Sep_16_redacted_Redacted.pdf

Page 1 of 6 Pages

JUSTIFICATION FOR OTHER THAN FULL AND

OPEN COMPETITION (OTFAOC)

Federal Acquisition Regulation (FAR) Part 6 Justification & Approval (J&A), Supporting Procurements under FAR Part 12, FAR Subpart 13.5, and FAR Part 15

Purchase Request Number: DJTMZ6D624 Procurement Title: Kinetic Data Software Estimated Value:

Statutory Authority: 10 U.S.C.2304(c)(1)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (OTFAOC)

Justification for OTFAOC Number: N/A

Upon the basis of the following justification, I, as the Contracting Officer, hereby approve the use of other than full and open competition of the proposed contractual action pursuant to the statutory authority of 10 U.S.C.§2304 (c)(1). The regulatory authority that applies to the requirement is FAR Part 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

JUSTIFICATION

1. REQUIRING AGENCY AND CONTRACTING OFFICE:

Requiring Agency:

Defense Information Systems Agency (DISA) Joint Interoperability Testing (JITC) 6910 Copper Ave Fort Meade, MD 27059

Contracting Office:

DISA/Defense Information Technology Contracting Organization /PL8321 2300 East Drive, Building 3600 Scott AFB, Illinois 62225

2. NATURE/DESCRIPTION OF ACTION(S):

a. The nature of this action is to procure an automated workflow system and a Configuration Item (CI) Data Base for Request for Change (RFC) management solution that consists of software licenses and professional support for the JITC Testbed Operations Division.

This requirement will be awarded as a firm fixed price contract to the original equipment manufacturer (OEM) and sole source provider, Kinetic, using open market procedures

b. The period of performance will be a base year of 12 months, plus three one-year option periods. The estimated lifecycle amount is for a base year of plus three one-year option periods at each period. Fiscal Year 2016 Research, Development, Page 2 of 6 Pages

Test and Evaluation funds have been provided via purchase request DJTMZ6D624. The applicable North American Industry Classification code is 511210, Software Publishers.

3. DESCRIPTION OF SUPPLIES/SERVICES:

a. JITC requires the deployment and configuration of commercial-of-the-shelf solution to support a single automated workflow system and a CI Data Base for RFC management solution that seemlessly integrates within the current DISA network. The software solution will create workflow standardization and automation initiative to reduce Quality Assurance/Quality Control manual efforts for RFCs, allowing for changes to be classified as standard changes. The software solution will provide the user community a robust themed and branded self-service portal that is must meets the DISA Cyber Assurance Security Technical Implementation Guides, while indicating the status of Configuration Items, workflows, and change requests by message-based updates (Email and SMS) to each user. The self-service portal must interface Department of Defense (DoD) with web-browsers, such as Internet Explorer versions 10 or greater, for front-end user inputs, approval processing, end-to-end request tracking, and change execution logging.

Access to self-service portal will be available on the DoD Non-Secure Internet Protocol Routed network within the Continental United States.

b. JITC requires technical support and implementation of an automated workflow system.

The technical support and implementation shall include the building of templates that will utilize the COTS software to automate DISA’s RFC process and associated workflows. The contractor shall convert spreadsheet and Microsoft Word-based forms into user friendly, web-based forms for frequently submitted RFC and Protocols, Ports, Systems (PPS) requests, and business processes. The contractor will train personnel on leveraging the COTS software to add computing ‘intelligence’ to the web-forms to allow online user submission, immediate error checking, approval routing based on form field inputs, comment tracking, automatically create Information Technology Service Management (ITSM) incidents and change requests, update appropriate SharePoint lists, and allow the user to track workflow from end to end. The contractor shall install the COTS software which shall be a Certificate of Networthiness , Authority to Operate (ATO), or Interim Authority to Operate (IATO) prior to deployment on any production network.

4. IDENTIFICATION OF STATUTORY AUTHORITY:

This acquisition is conducted under the statutory authority of 10 U.S.C§2304(c)(1) and the regulatory authority of FAR 6.302-1/ Defense FAR Supplement 206.302-1, only one responsible source and no other supplies or services will satisfy agency requirements. The support is peculiar to a specific brand name.

5. DEMONSTRATION OF CONTRACTOR’S UNIQUE QUALIFICATIONS:

a. Market research confirms the Governments minimum requirement as detailed above in paragraph 3 can only be met by the requested Kinetic Data, Inc. products. The interoperability between the Kinetic Data products and DISA’s existing Remedy instances and other business platforms is a key functional requirement. Over the past several months, multiple internal DISA organizations have migrated to Kinetic Data. This acquisition will ensure seamless integration

Page 4 of 6 Pages

f. Impact. JITC is preparing the JITC lab environment for IA certification. Without this Kinetic Data capability, the deliverables for this period will delay the deployment of mission partner’s applications into the Shared Service enclave as an initial operational capability (IOC).

Without production licenses for Kinetic Task/Request, the JITC Cloud Testbed cannot be deployed into production Shared Service enclave, so the delays are unacceptable.

6. FEDBIZOPPS ANNOUNCEMENT/POTENTIAL SOURCES:

This is a sole source procurement through the manufacturer, Kinetics Data, Inc. A synopsis for this requirement was published to Federal Business Opportunities website on August 26, 2016 through September 15, 2016 for 15 business days as required by FAR 5.202. No responses received.

7. DETERMINATION OF FAIR AND REASONABLE COST:

The government will perform an evaluation of the offeror’s proposal and proposed costs to ensure the costs are fair and reasonable. The Contracting Officer will determine that the resulting contract’s costs or prices will be fair and reasonable based on comparison with the cost or prices outlined below. The Contracting Officer will also determine the pricing information valid for comparative purposes. Certified cost or pricing data is not required for this acquisition in accordance with FAR 15.403-1(b)(3). Proposal pricing of the sole source provider will be compared with the following pricing information:

a. Historical and existing prices paid, whether by the government or other than the government for the same or similar items.

b. Published price list or published market prices for the same or similar items.

c. Independent Government Cost Estimate pricing for the required renewal maintenance.

8. MARKET RESEARCH:

a Market research for the requested license renewal and support was completed in March through August 2016. Market research included gathering information from the internet, subject matter experts within JITC and various industry research mechanisms such as Gartner. The manufacturer, Kinetic Data, Inc. is only provider of the requested products. The Kinetic software products have proprietary features and a custom environment found only in this brand name software.

b. The Kinetic software products have proprietary features and a custom environment found only in this brand name software which needs to seamlessly integrate within the JITC environment. With Kinetic Data’s software, this capability aligns to both the BMC Remedy deployment currently within JITC, but also can integrate seamlessly with any other versions of Remedy used by other organizations within DISA and other DoD organizations. For this requirement, the Kinetic system will be deployed on to the existing JITC hardware that will support Remedy as a front-end plug in, allowing for workflow, Configurable Item tracking, and user interface required processing RFCs.

Page 5 of 6 Pages

c. The manufacturer, Kinetic Data, Inc. is only provider of the requested products, per a letter from Kinetic dated June 1, 2016.

9. ANY OTHER SUPPORTING FACTS:

None.

10. LISTING OF INTERESTED SOURCES:

Kinetic Data, Inc.

11. ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME BARRIERS

THAT LED TO THE EXCEPTION TO FULL AND OPEN COMPETITION:

a. Procurement History. This requirement is acquire software licenses and support that was originally procured by DISA. Contract information is listed below:

Contract Number: HC1028-15-P-0304 Contractor: Kinetic Data, Inc.

Contract Period: 25 September 2015 through 24 September 2016 Total Estimated Contract Value:

Contact Type: Firm Fixed Price Objective of Contract: Product Licenses Kinetic Request/task custom/ Kinetic Request featuring the Kinetic Task Engine Perpetual Project License for DISA, CHSS; training (4 Days); and custom support services maintenance.

b. If Kinetic Data, Inc. elects to surrender their legal ownership, copyright, and/or intellectual property software rights and move toward a complete open-source solution, and then JITC will seek open competition. Regardless, the government will continue to search the marketplace to determine if alternative solutions exist. If the government should determine that Kinetic software and support are no longer required, the government will seek competition for the required functionality. If similar requirements arise, every effort will be made to compete to the maximum extent practicable.

12. REFERENCE TO THE APPROVED ACQUISITION PLAN (AP): None.