LSJ_-_Workforce_Planning_Tool_Modernization_-_signed.pdf

LIMITED SOURCES JUSTIFICATION FOR FSS ORDERS EXCEEDING

THE SIMPLIFIED ACQUISITION THRESHOLD

FAR 8.405-6(g)

Upon the basis of the following justification, I, as the Contracting Officer, hereby approve the use of sources limited to fewer than those required in FAR 8.405-1, FAR 8.405-2, and FAR 8.405-3 pursuant to the authority of 41 U.S.C. 251 as implemented by FAR 8.405-6(a)(1)(i)(B).

This acquisition is conducted under the authority of the Multiple-Award Schedule Program (FAR 8.401).

1. Identification of the agency and the contracting activity.

The contracting activity is the Office of Justice Programs (OJP), Office of Administration (OA), Acquisition Management Division (AMD), located at 810 7th Street, NW, Washington, DC 20531.

2. Nature and/or description of the action being approved.

This is an award of a Firm-Fixed-Price task order to McKinsey and Company, Inc. This award is for the modernization of the workforce-planning tool (WFP Tool). The modernization effort consists of (1) collecting, classifying and submitting business and technical requirements to OJP for formal acceptance; (2) performing analysis and design for a solution that accurately reflects OJP’s workload demand, workforce supply, workload drivers, high-level assumptions, business processes, and reporting needs; (3) developing and testing a technical solution that satisfies the business and technical requirements; (4) and ensuring that the workforce planning tool aligns with OJP’s strategic plan. The modernization effort is a critical and time sensitive endeavor that must start planning initiatives in order to support OJP’s workforce planning lifecycle.

3. A complete description of the supplies and/or services required to meet the agency’s needs

This award is for the modernization of the WFP Tool and consists of all activities necessary to collect requirements, perform analysis, build a solution and verify the solution satisfies its requirements and aligns with OJP workforce planning strategy.

The following consulting services are required:

The Contractor shall conduct interviews, focus groups, and facilitated workshops to collect requirements.

The Contractor shall perform comprehensive analysis of OJP’s workload demand, workforce supply, workload drivers, high-level assumptions, business processes, and reporting needs.

The Contractor shall prepare and submit a requirements document to OJP for formal acceptance.

The Contractor shall develop a solution that satisfies OJP approved requirements.

The Contractor shall provide the capability to separately report on workload demand, workforce supply, and gap for the federal workforce and contractor workforce.

The Contractor shall determine and validate an appropriate set of workload drivers for the WFP Tool.

The Contractor shall test the solution to verify it satisfies OJP approved requirements.

The Contractor shall incorporate risk scores and attributes from the OJP Grant

Assessment Tool (GAT) as a set of new workload drivers.

4. An identification of the LSJ rationale, and if applicable, a demonstration of the contractor’s unique qualifications to provide the required supply or service.

In accordance with FAR 8.405-6(a)(1)(i))(B), Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. Recompeting this requirement and soliciting for a new vendor through the FSS ordering procedures would result in unacceptable delays. In addition, OJP would encounter the challenges of bringing another vendor up to speed, who lacks the readiness to make immediate improvements to the WFP Tool.

This award fulfills an immediate need of the utmost criticality to procure consulting services from McKinsey and Company, Inc. to modernize the WFP Tool. In fiscal year 2016, OJP reported to the Office of the Inspector General (OIG) that it would make substantive improvements to the WFP Tool. Those improvements include:

enhancing data validation and incorporating additional features to assess OJP’s workload requirements;

incorporating risk scores and attributes from the OJP Grant Assessment Tool (GAT) as a set of new workload drivers;

capturing more detailed workload data for financial and programmatic monitoring; and automating certain functionality of the WFP Tool to enhance the usability and sustainability of the effort.

As the original creator of OJP’s WFP Tool, McKinsey and Company, Inc. is the only company with subject matter expertise and knowledge of OJP that can efficiently deliver the improvements OJP stated it would implement to the OIG by the second quarter of fiscal year 2017.

A vendor other than McKinsey and Company, Inc. would necessitate a significant amount of

“hand holding” through constant instruction, attentiveness, and reassurance on the part of OJP. In addition to substantial delays in educating a new vendor, OJP cannot sustain the risk of a new vendor with possible misgivings, or second-guessing, about the product and projects they are to implement and manage that could potentially result in an unsuccessful attempt to implement the changes and improve the WFP Tool. With McKinsey and Company, Inc., there would be no “false starts.” OJP cannot afford to devote the in-house resources needed to bring in another vendor to provide a solution. The risk to the success and progress of WFP is too significant to rely on any other vendor other than McKinsey and Company, Inc. as they have the methodology, design, analysis, and specific expertise to ensure success of the project in a short amount of time.

The outcome of this acquisition will touch all current employees, as well as the workforce of the future, and has a direct correlation to the overall success of the OJP’s workforce planning strategy. OA seeks a comprehensive solution that is perceived as a favorable achievement and successful legacy -- not a consequence of a disconnected approach.

5. A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

The General Services Administration (GSA) and the CO has determined the price to be fair and reasonable at the time of contract award. GSA has already determined the rates for services offered on the schedule priced either at hourly rates, or at a fixed price for performance of a specific task to be fair and reasonable. However, additional discounts will be requested by the CO.

An award to McKinsey and Company, Inc. will also allow the Government to retain the knowledge and skills gained from the previous procurement of the WFP Tool, and to leverage its buying power to gain best value and receive high quality services.

6. A description of the market research conducted among schedule holders, and the results of the research, or a statement why market research was not conducted. A statement must be made that the supplies and services are available from the FSS.

Market Research was not conducted. McKinsey and Company, Inc. created a unique WFP Tool specifically for OJP. Finding vendors with an equivalent product, service and performance of the required task would prove challenging.

7. Any other facts supporting the limited source justification.

The WFP Tool is a complex Excel workbook consisting of seventeen worksheets and over ten thousand formulas and calculations. The acquisition of McKinsey and Company, Inc. is critical to the success of the OJP workforce analysis strategy as they are the creators of the WFP Tool and have the technical knowledge of how to make improvements to it. If this acquisition is not completed in a timely manner significant risks that impact schedule, cost, and quality may be realized.

8. A statement of the actions, if any, the agency will take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies and services is made.

None, as we do not anticipate any subsequent acquisitions after this award.

9. The ordering activity Contracting Officer’s certification that the justification is accurate and complete to the best of the Contracting Officer’s knowledge and belief and evidence that the supporting data that form a basis for the justification have been certified as complete and accurate by technical/program personnel.

Both the technical and requirements personnel are required to certify each justification as to its accuracy and completeness. By signing the justification the Contracting Officer certifies that the facts and statements made are accurate and complete.

Certification

Acquisition Initiator:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date