RFQ_DJJ-17-S-APG-0026_attic_pump.docx

RFQ DJJ-17-S-APG-0026

U.S. Department of Justice (DOJ) Justice Management Division/Facilities and Administrative Services Staff

BACKGROUND

The Robert F. Kennedy Building is serviced by two (2) General Electric (GE) secondary chill water pumps for office fan coil units feeding our SW and NW corner of the building. The Justice Management Division, Facilities and Administrative Services Staff, Justice Building Services (JBS) staff performs the day-to-day maintenance, repairs, inspection services and respond to actions as arise.

STATEMENT OF WORK

JBS requires contractor services to include all labor, parts and materials to:

1. Deliver, rig and place two (2) new motors in mechanical room located in the buildings’ attic.

2. Remove two (2) existing 100 horsepower GE motors and dispose of properly.

a. 460 volt, 3 phase, 60 cycle, 1800 RPM, open drip proof enclosure.

b. 404T fram, internal grounding rings.

c. Model # 5KS404AS205D and 5KS40AS205D.

3. Rig and set new motors assuring proper alignment.

4. Install two (2) TB Woods model WE40 Duraflex couplings.

a. 2.875” motor X 1.75” pump shaft sizes.

b. Secure equipment per OSHA requirements.

c. Disassemble pump, clean gasket surfaces and inspect impeller for damage.

d. Replace shaft.

e. Install new rebuild kit.

f. Reassemble pump ensuring proper alignment of pump to motor.

1. Start-up to test run the motor and pump to verify no vibrations and alignment is correct.

5. Repair four (4) Aurora pumps to rebuild a Model 411BF, Size 8X10X15A Horizontal Split Case Pumps to include:

a. Shaft

b. Bearing/collar

c. Coupling key

d. Drive pin

e. Gaskets

f. Grease seals

g. Impeller key

h. Mechanical seals, seal gland

i. Sleeve

j. Slinger

k. Swing bolts

l. Washers and nuts

6. Assist in start-up to test run the motor and pump to verify no vibrations and alignment is correct.

7. Clean up any construction debris, leaving area broom swept.

CLEAN-UP AND PROTECTION

The contractor shall remove all debris from the site daily. Disposal of debris on government property will not be permitted.

The contractor shall protect existing structures and other structural components against damage during execution of the work. The contractor shall correct any such damage by cleaning, repairing and/or replacing as directed by the Technical Point of Contact (TPOC).

Upon completion of the project, the contractor shall remove all tools, equipment, surplus materials and rubbish. Repair marred surfaces and remove grease, dirt, stains, foreign materials, fingerprints and labels from exterior finished surfaces.

INSPECTIONS, PERMITS AND FEES

Any/all work must meet applicable codes. If applicable, must include an itemized listing of permits, fees, and inspections state identified that are priced. Burn permit will be issued by the Justice Management Division/Facilities and Administrative Services Staff/Justice Building Services;

SITE VISITS AND SECURITY REQUIREMENTS

The contractor may perform a site visit to determine the condition of the site. All employees of general contractor and subcontractors who come on site must comply with DOJ’s security requirements. Vendor will be required to submit the following information on each person at least 48 hours prior to entering the building.

Full name of individual (as it appears on their driver’s license) Individual’s Social Security number Individual’s date of birth

The site visit shall be coordinated with the Technical Point of Contact (TPOC) identified below. In addition, the information for the security requirements shall be submitted to the TPOC 48 hours prior to the site visit. Site visits are available Tuesday-Thursday between 11am and 3pm. The vendor is cautioned that any information provided during the site visit that is not contained in the statement of work shall not be construed as a change to the Request for Quotation unless a written amendment is issued by the contracting officer.

PLACE OF PERFORMANCE

Work shall be performed by the contractor at 950 Pennsylvania Avenue NW, Washington DC 20530-0001.

PERIOD OF PERFORMANCE

All work shall be completed within 45 days from date of award notification. Work will be during normal business hours of 7:00am to 4:00pm Monday thru Friday except federal holidays. Coordinate days and times with the TPOC listed below.

WAGE DETERMINATION

This project is subject to the provisions of the Davis-Bacon Act. Accordingly, the contractor shall be required to conform to the latest wage rate decision for the locality. It provides that all laborers and mechanics employed by contractors and subcontractors in any construction, alteration or repair, including painting and decorating of projects, buildings, and works that are federally assisted under this Act, shall be paid wages at rates not less than those prevailing on similar construction in accordance with the Davis-Bacon Act.

The contractor shall provide proof of compliance with wage rate and fringe percentage via weekly payroll records and certification that employees are being paid according to payroll records. The Certified Payroll Records shall be submitted to the TPOC. The TPOC will compare the payroll record with the daily visitor sign in log. Any discrepancies between the payroll record and the center log shall be reconciled by the Contractor before a progress payment will be made.

General Decision Number: DC170002 05/05/2017 DC2 is attached and applicable accordingly.

CONTRACT TYPE

This is a firm fixed-price requirement.

DOJ SECURITY CLAUSE

CONTRACTOR SECURITY REQUIREMENTS

Contractor shall provide personnel that can pass a security background investigation at the National Agency Check with Inquiries level. Contractors will be required to submit (72 hours in advance) full name, date-of-birth, and Social Security numbers of employees working at the job site. Contractor will have escorted access.

CONTRACTOR EMPLOYEE RESIDENCY REQUIREMENT

All Contractor Employees assigned to this contract and working within the United States shall meet the DOJ Residency Requirement. The Residency Requirement states that, for three of the five years immediately prior to applying for a position, the individual must have: 1) Resided in the United States; 2) Worked for the United States overseas in a Federal or Military capacity; or 3) Be a dependent of a Federal or Military Employee serving overseas.

This requirement can be waived for short-term (i.e., those employees performing duties for a commutative total of 14 days or less) if there is a critical need for their specialized or unique skills (for example, interpreters for rare foreign languages). These individuals, however, must be U.S. citizens or Permanent Resident Aliens. The contractor shall have received waiver approval PRIOR to utilization of any employee on this contract/order who does not meet this clause requirement.

Additionally, a contractor employee who is not a U.S. citizen (and otherwise is proposed for approval under the waiver process described above) must be from a country allied with the United States. Since the countries on the Allied Countries List are subject to change, the contractor may review the following website for current information: http://www.opm.gov/employ/html/Citizen.htm

INSURANCE

During the term of this project, the contractor shall maintain liability insurance required by industry standards. If requested, the contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

SAFETY

The contractor shall perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor's personnel and equipment shall comply with applicable federal, state, and local laws, safety regulations and procedures, and the contractor shall ensure that its agents, employees, and sub-contractors perform in a safe manner.

Personal protective equipment shall be provided by the contractor and shall be appropriate to ensure safe handling of all materials and wastes.

Contractor personnel and equipment shall be subject to OSHA while on RFK property.

ACCIDENT REPORTING

The contractor shall report all incidents and accidents to the Contracting Officer and Technical Point of Contact as soon as possible.

TECHNICAL POINT OF CONTACT (TPOC)

A Technical Point of Contact (TPOC) will be designated to coordinate the technical aspects of this contract and inspect items/services furnished hereunder; however, he/she shall not be authorized to change any terms and conditions of the resultant contract, including price.

1. Act as liaison and to coordinate contractor/government activities;

2. Arrange for and coordinate the use of government resources (personnel, space, documents, etc.);

3. Provide technical guidance in the performance of the contract; and

4. Receive, review and approve (but not reject or deny) progress reports, selected in invoices and final reports or other functions of a technical nature. The authority to reject performance and deny associated invoices is expressly reserved for the Contracting Officer.

5. Authorized to certify (but not to reject or deny) invoices for payment. The authority to reject or deny performance and associated invoice payment is expressly reserved for the Contracting Officer.

The TPOC does not have the authority to alter the Contractor's obligations under the contract; direct changes that fall within the purview of the clause entitled "Changes" and/or modify any of the expressed terms, conditions, specifications, or price of the contract. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Specification/Work Statement, the Contracting Officer shall issue such changes in writing and signed.

The TPOC assigned cognizance of this contract is:

Robert D. Metz

(202) 514-1611 robert.d.metz@usdoj.gov

INVOICING

All invoices shall be submitted electronically to nyasha.tate@usdoj.gov as an original and one copy, and shall be addressed to the TPOC indicated in this contract. To constitute a proper invoice, the invoice shall include the following information and supporting documentation:

· Name of business

· Unique invoice number and date of invoice

· DUNS and Tax ID numbers

· Contract/Order number

· Description, price and quantity of services rendered or goods delivered

· Period that services billed hereunder were rendered or goods were delivered

· Payment terms

· Name, title, phone number and email of official to contact regarding invoice and payment matters.

This project is subject to the provisions of the Davis-Bacon Act. Accordingly, the contractor shall be required to conform to the latest wage rate decision for the locality. It provides that all laborers and mechanics employed by contractors and subcontractors in any construction, alteration or repair, including painting and decorating of projects, buildings, and works that are federally assisted under this Act, shall be paid wages at rates not less than those prevailing on similar construction in accordance with the Davis-Bacon Act.

The contractor shall provide proof of compliance with wage rate and fringe percentage via weekly payroll records and certification that employees are being paid according to payroll records. The Certified Payroll Records shall be submitted to the TPOC. The TPOC will compare the payroll record with the daily visitor sign in log. Any discrepancies between the payroll record and the center log shall be reconciled by the Contractor before a progress payment will be made.

FAR CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) - This Request for Quotation incorporates the following clauses by reference with the same force and effect as if they were given in full text. The Contractor shall complete any required information items below in applicable provisions/clauses.

· 52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than Commercial Items) (JAN 2017)

· 52.219-1 Small Business Program Representations (OCT 2014)

· 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

· 52.222-7 Withholding of funds (MAY 2014)

· 52.222-8 Payrolls and Basic Records (May 2014)

· 52.222-9 Apprentices and Trainees (JUL 2005)

· 52.222-10 Compliance with Copeland Act Requirements (FEB 1988)

· 52.222-11 Subcontracts (labor Standards) (MAY 2014)

· 52.222-12 Contract Termination - Debarment (MAY 2014)

· 52.222-13 Compliance with Davis-Bacon and Related Act Regulations (MAY 2014)

· 52.222-14 Disputes Concerning Labor Standards (FEB 1988)

· 52.222-15 Certification of Eligibility (May 2014)

· 52.222-22 Previous Contracts and Compliance Reports (FEB 1999)

· 52.223-1 Biobased Product Certification (May 2012)

· 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEPT 2013)

· 52.223-4 Recovered Material Certification (MAY 2008)

· 52.223-5 Pollution Prevention and Right-To-Know Information (MAY 2011)

· 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts (May 2008)

· 52.225-9 Buy American-Construction Materials (MAY 2014)

· 52.232-5 Payments Under Fixed-Price Construction Contracts (MAY 2014)

· 52.232-27 Prompt Payment for Construction Contracts (JAN 2017)

· 52.233-1 Disputes (MAY 2014)

· 52.236-2 Differing Site Conditions (APR 1984)

· 52.236-5 Material and Workmanship (APR 1984)

· 52.236-6 Superintendence by the Contractor (APR 1984)

· 52.236-7 Permits and Responsibilities (NOV 1991)

· 52.236-8 Other Contracts (APR 1984)

· 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements (APR 1984)

· 52.236-10 Operations and Storage Areas (APR 1984)

· 52.236-11 Use and Possession Prior to Completion (APR 1984)

· 52.236-12 Cleaning Up (APR 1984)

· 52.236-13 Accident Prevention (NOV 1991)

· 52.236-14 Availability and Use of Utility Services (APR 1984)

· 52.236-17 Layout of Work (APR 1984)

The following Clause and Provision are offered in full text:

52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984) The Contractor shall be required to (a) commence work under this contract within 45 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 45 days. The time stated for completion shall include final cleanup of the premises.

52.225-9 Buy American Construction Materials (MAY 2014)

(a) Definitions. As used in this clause— “Commercially available off-the-shelf (COTS) item”—

(1) Means any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Component” means an article, material, or supply incorporated directly into a construction material.

“Construction material” means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site. Materials purchased directly by the Government are supplies, not construction material.

“Cost of components” means—

(3) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(4) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the construction material.

“Domestic construction material” means—

(1) An unmanufactured construction material mined or produced in the United States;

(2) A construction material manufactured in the United States, if—

(i) The cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind for which nonavailability determinations have been made are treated as domestic; or

(ii) The construction material is a COTS item.

“Foreign construction material” means a construction material other than a domestic construction material.

“United States” means the 50 States, the District of Columbia, and outlying areas.

(b) Domestic preference.

(1) This clause implements 41 U.S.C. chapter 83, Buy American, by providing a preference for domestic construction material. In accordance with 41 U.S.C. 1907, the component test of the Buy American statute is waived for construction material that is a COTS item. (See FAR 12.505(a)(2)). The Contractor shall use only domestic construction material in performing this contract, except as provided in paragraphs (b)(2) and (b)(3) of this clause.

(2) This requirement does not apply to information technology that is a commercial item or to the construction materials or components listed by the Government as follows:

[Contracting Officer to list applicable excepted materials or indicate “none”]

(3) The Contracting Officer may add other foreign construction material to the list in paragraph (b)(2) of this clause if the Government determines that—

(i) The cost of domestic construction material would be unreasonable. The cost of a particular domestic construction material subject to the requirements of the Buy American statute is unreasonable when the cost of such material exceeds the cost of foreign material by more than 6 percent;

(ii) The application of the restriction of the Buy American statute to a particular construction material would be impracticable or inconsistent with the public interest; or

(iii) The construction material is not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality.

(c) Request for determination of inapplicability of the Buy American statute.

(1)(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including—

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

(2) If the Government determines after contract award that an exception to the Buy American statute applies and the Contracting Officer and the Contractor negotiate adequate consideration, the Contracting Officer will modify the contract to allow use of the foreign construction material. However, when the basis for the exception is the unreasonable price of a domestic construction material, adequate consideration is not less than the differential established in paragraph (b)(3)(i) of this clause.

(3) Unless the Government determines that an exception to the Buy American statute applies, use of foreign construction material is noncompliant with the Buy American statute.

(d) Data. To permit evaluation of requests under paragraph (c) of this clause based on unreasonable cost, the Contractor shall include the following information and any applicable supporting data based on the survey of suppliers:

[List name, address, telephone number, and contact for suppliers surveyed. Attach copy of response; if oral, attach summary.] [Include other applicable supporting information.] [* Include all delivery costs to the construction site and any applicable duty (whether or not a duty-free entry certificate is issued).] 52.225-10 Notice of Buy American Act Requirement-Construction Materials (MAY 2014)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American—Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction

BASIS FOR AWARD

Award will be made based on lowest price, technically acceptable offer. Quotes must be firm-fixed price and include Contractor’s DUNS. Contractor must have a current registration in the governmentwide System for Award Management at https://www.sam.gov.

This is a small business set-aside with the NAICS code is 811310 and the size standard is $7.5M. Quotes are to be sent to Michele B. Spencer at michele.b.spencer@usdoj.gov by noon ET on June 30, 2017.