DJJ-17-R-EOA02-0255-Statement_of_Work_CAB_Video.pdf

DJJ-17-R-EOA02-0255 USACO

Statement of Work (SOW)

1. Purpose/Background

The Community Awareness Briefing (CAB) – an unclassified functional standard on radicalization and violent extremist recruitment – was created by the National Counterterrorism Center (NCTC) and the Department of Homeland Security (DHS) to increase awareness and help organize community efforts on prevention.

Due to the increasing number of individuals joining the Islamic State of Iraq and Syria (ISIS) and other domestic violent extremist groups, the CAB includes information on how these groups recruit, signs of radicalization, and how communities can play a role to prevent and intervene to stop violent extremism. This briefing has been shared with local law enforcement and U.S. Attorneys around the country, as well as with foreign partners through U.S. Embassies for their own community engagement efforts.

In support of its mission requirement to share terrorism information, PE/ISE is supporting the CVE Task Force’s request to implement an approach between federal, state, and local government entities and the private sector to share information on the activities of, and threats posed by, violent extremist groups. Through this effort, the information sharing approach connects existing processes, services and technologies among law enforcement officers, community leaders, school resource officers, and social service providers to create a sustainable information-sharing network to share information related to the activities of violent extremists and the current threat. This approach can also identify opportunities and processes to intervene in the case of a person showing signs of potential violent extremist activity; to intervene when someone is a minor; or to intervene once someone has returned from travel or attempted travel.

The CAB is currently a PowerPoint presentation that relies on a subject matter expert as a deliverer, limiting the amount of presentations that can be delivered and therefore, the impact of information-sharing. Although NCTC and DHS have been successful in the delivery of the CAB to several hundred people a year using this format, the October 2016 Strategic Implementation Plan (SIP) for Empowering Local Partners to Prevent Violent Extremism in the United States calls for the U.S. Government to “improve the depth, breadth, and frequency of engagement with local communities on CVE” and to “build expertise and skills for countering violent extremism,” including using existing trainings like the CAB to further build awareness of CVE.

To address the SIP and avoid the need for an in-person subject matter expert, PE/ISE proposes the development of a CAB video with narration that can be shared with thousands of inter-agency, information-sharing partners across the domestic and international community. These partners will use the CAB to build increased awareness of violent extremism in their local communities. It will be used to foster community resilience and organize action, while enhancing information sharing between federal, state, local, and private organizations.

2. Specialized Experience

The project requires both high-level videography skills and an already unusually great knowledge of Countering Violent Extremism (CVE), including previous experience making CVE videos, knowledge of all forms of violent extremist recruitment, connections with grassroots community groups who provide counter narratives, and cultural competency of affected communities.

Proposals without specialized experience above will not be considered.

3. Description of Required Services/Products

This contract requires the contractor to develop an immersive and interactive multi-media platform of the CAB within 12 months at a cost not to exceed $250,000.00. Contractor must have CVE and Videography expertise in the subject matter. The platform will be designed to build awareness and understanding of violent extremism, and will synchronize community efforts. To accomplish this, the contractor will:

a. Work with USAO Colorado to convert current PowerPoint versions of the

Community Awareness Briefing on all forms of violent extremism (both the national version developed by the CVE Task Force and the Colorado-specific version developed by DHS OCP-Colorado and USAO Colorado) into a stand-alone, multi-media version with multiple modules, including video and static elements. The video will have graphics and narration. This will significantly enhance the information-sharing capabilities by allowing remote access and wider dissemination through a variety of platforms.

b. Create a video that will address a variety of threats (Homegrown Violent Extremists

(HVE)) and foreign fighters, domestic violent extremist ideologies, etc. for different types of audiences. The video will be no longer than 50 minutes in length and serve as the foundational item that can be used nationally to explain what CVE is, how to develop a local CVE program, and provide success stories where applicable. The video must include close captioning to ensure accessibility by viewers who are blind or vision-impaired.

c. Research and interview the users/audiences/stakeholders to ensure the modules meet their requirements. Additionally, these subject matter interviews should be incorporated into the platform to inform content. Examples are the CVE Task Force, U.S. Attorney’s Office-Colorado, DHS OCP in Colorado, National CVE Task Force members, and individuals who are success stories in the program.

d. Develop a plan for maintaining and updating the video with the latest information, as it becomes available in the future.

e. Develop a plan and platform for sharing the video with desired end users.

f. Provide metrics on how efficient and how many briefers will have access to the video.

g. Develop a timeline and the milestones for completing the tasks in this SOW.

Performance will be assessed based upon completion of these specific tasks to standards and within the allocated time period.

h. Provide deliverables to USAO Colorado as described in Section 7, below.

4. Period of Performance

The period of performance will begin with receipt of the funded purchase order and shall be completed no later than September 30, 2018.

5. Place of Performance

Most work will be completed in the contractors’ office space/location, but some travel may be required. Any and all travel related to the project must be discussed and approved with the technical and contract points of contact, prior to any travel occurring.

6. Pricing

To create in 12 months, at a cost not to exceed $250,000.00, a multi-media platform and video designed to build awareness and understanding of violent extremism and which synchronizes community efforts. This $250,000.00 is broken down in the first table, and further broken down in the second table

Category Cost

Personnel $150,000.00

Equipment (Production) $50,000.00

Materials (Distribution/Marketing) $45,000.00

Travel $5,000.00

Potential Resource Category

FY17

Hours Estimate

FY 17

Rate

FY18

Hours Estimate

FY 18

Rate

Total Cost

Videography 1,500 $100.00 n/a n/a $150,000.00 Production 500 $100.00 n/a n/a $50,000.00 Distribution/Marketing 450 $100.00 n/a n/a $45,000.00 Sub Total Labor 2,450 $100.00 n/a n/a $245,000.00 Travel $5,000.00

Total Contract Cost $250,000.00

7. Deliverables and Delivery Schedule

ID Title Timeline D1 Kick Off Funding + 15 Days D2 Project Plan Funding + 1 Month D3 Monthly Project Report Funding + 2 Months D4 Report on plan for module content, target audiences, marketing/distribution plan, maintenance plan, and assessment of impact plan

Funding + 2 Months

D5 Monthly Project Report Funding + 4 Months D6 Monthly Project Report Funding + 5 Months D7 First half of modules, marketing/distro plan, maintenance plan, and assessment of impact plan

Funding + 6 Months

D8 Monthly Project Report Funding + 7 Months

D9 Monthly Project Report Funding + 8 Months D10 Second half of modules, marketing and assessment plans Funding + 9 Months

D11 Monthly Project Report Funding + 10 Months D12 Monthly Project Report Funding + 11 Months D13 Final Report and Presentation Funding + 12 Months

8. Reporting Requirements

a. Kick Off (D1) – The contractor shall deliver a kickoff presentation to the USAO

Colorado and PE-ISE that shall include discussion of material outlined in Section 7, Milestones & Deliverables, (schedule, spend plan, key personnel) and additional information including project tasks and requirements, risks, assumptions, any material information or action required by the government, and communications plan (which shall cover frequency of reporting and frequency of meetings).

b. Project Plan (D2) – The contractor shall deliver a project plan that includes a project schedule, spend plan, performance measurement plan, communications plan, and identification of key personnel.

c. Deliverable Completion Reviews – The contractor shall conduct deliverable completion reviews with the technical point of contact. Deliverable completion reviews will take place no later than 15 days after the completion of each deliverable.

Deliverable reviews will vary in formality depending on the nature of the engagement. PE-ISE shall recommend a level of content and formality for each review within the project plan, which may range from a teleconference to an in-person discussion.

d. Monthly Status Reports (D3, D5, D6, D8, D9, D11, D12) – The contractor shall provide monthly status reports to the technical and contract points of contact for the duration of the period of performance. The report shall include overall progress;

risks, issues, and subsequent mitigation plans and/or requests for action; schedule performance (actual vs. planned); cost performance (actual vs. planned); financial statements; status of deliverables completed in the reporting period as well as any that remain open from previous periods; and justification for each projected delivery date changed from the previous report. No monthly report is due in months with a quarterly project review.

e. Quarterly Project Review (D4, D7, D10) – The contractor shall provide: (1) a report on plan for module content, target audiences, marketing/distribution plan, maintenance plan, and assessment of impact plan (D4); (2) the first half of modules, marketing/distro plan, maintenance plan, and assessment of impact plan (D7); and (3) the second half of modules, marketing and assessment plans (D10).

f. Final Report (D13) – The final project review, or “closeout,” will be based on meeting the required deliverables.

g. Delivery – Document and software deliverables shall be provided electronically to the

U.S. Attorney’s Office, District of Colorado technical point of contact and contracting officer. If e-mail is not an appropriate method of submission for any reason, then an e-mail will be sent to these contacts to notify them of the submission and direct them to the appropriate method to retrieve the file. The contractor may recommend a different format for a deliverable, which will be acceptable only after approval.

9. Government Furnished Space and Property

None

10. Contractor Key Personnel

A list of all personnel, with titles/expertise, assigned to this project will be provided to the U.S. Attorney’s Office, District of Colorado at the initial Kick Off meeting. This list should indicate who should be contacted with questions related to the project or any individuals that are critical to achieving the SOW’s objectives. Notification to the technical and contract points of contact of any change personnel assigned to the project is required.

11. Required Travel

It is anticipated that there may be travel to sites to conduct interviews. All travel must be approved PRIOR to travel date by the USAO Colorado technical and contract points of contact. All travel is anticipated to be within the continental United States and will follow General Services Administration (GSA) guidelines regarding allowable expenditures for travel, lodging, and meals and incidental expenses (for nonfederal attendees). All will be processed in accordance with the Federal Travel Regulations.

12. Invoice Instructions

Follow invoice instructions at FAR 52.212-4(g) as outlined below. Emailed invoices are allowed and can be sent to the email addresses listed below.

The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer— Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(xi) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

The invoice may either be mailed to:

U.S. Attorney’s Office, District of Colorado Attn: Victoria Soltis, Administrative Specialist 1801 California, Suite 1600 Denver, CO 80202 or it can be emailed to Victoria Soltis at Victoria.Soltis@usdoj.gov and Amanda Rocque at Amanda.Rocque@usdoj.gov mailto:Victoria.Soltis@usdoj.gov mailto:Amanda.Rocque@usdoj.gov

13. Contract Administration Data

2852.201-70 Contracting Officer's Representative (COR) – (EOUSA modified, March 2014)

(a) Victoria Soltis of USAO Colorado, 1801 California, Suite 1600 Denver, Colorado 80202, 303-454-0246 is hereby designated to act as Contracting Officer's Representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

(End of Clause)

12.1 Technical Point of Contact

Amanda Rocque Assistant United States Attorney U.S. Attorney’s Office, District of Colorado 1801 California, Suite 1600 Denver, Colorado 80202 303-454-0109 Amanda.Rocque@usdoj.gov mailto:Amanda.Rocque@usdoj.gov

12.2 Contracting Officer

The Contracting Officer for this contract is:

Elisa Oliver Executive Office for US Attorneys Acquisitions Staff 600 E Street NW, Suite 5200

Washington, DC 20530

JAR Provisions

Justice Acquisition Regulation (JAR) incorporated by full text

2852.233-70, Protests filed directly with the Department of Justice (Jan 1998)

(a) The following definitions apply in this provision:

(1) "Agency Protest Official" means the official, other than the contracting officer, designated to review and decide procurement protests filed with a contracting activity of the Department of Justice.

(2) "Deciding Official" means the person chosen by the protestor to decide the agency protest; it may be either the Contracting Officer or the Agency Protest Official.

(3) "Interested Party" means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract.

(b) A protest filed directly with the Department of Justice must:

(1) Indicate that it is a protest to the agency.

(2) Be filed with the Contracting Officer.

(3) State whether the protestor chooses to have the Contracting Officer or the Agency Protest Official decide the protest. If the protestor is silent on this matter, the Contracting Officer will decide the protest.

(4) Indicate whether the protestor prefers to make an oral or written presentation of arguments in support of the protest to the deciding official.

(5) Include the information required by FAR 33.103(d)(2):

(i) Name, address, facsimile number and telephone number of the protestor.

(ii) Solicitation or contract number.

(iii) Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protestor.

(iv) Copies of relevant documents.

(v) Request for a ruling by the agency.

(vi) Statement as to the form of relief requested.

(vii) All information establishing that the protestor is an interested party for the purpose of filing a protest.

(viii) All information establishing the timeliness of the protest.

(c) An interested party filing a protest with the Department of Justice has the choice of requesting either that the Contracting Officer or the Agency Protest Official decide the protest.

(d) The decision by the Agency Protest Official is an alternative to a decision by the Contracting Officer. The Agency Protest Official will not consider appeals from the Contracting Officer's decision on an agency protest.

(e) The deciding official must conduct a scheduling conference with the protestor within five (5) days after the protest is filed. The scheduling conference will establish deadlines for oral or written arguments in support of the agency protest and for agency officials to present information in response to the protest issues. The deciding official may hear oral arguments in support of the agency protest at the same time as the scheduling conference, depending on availability of the necessary parties.

(f) Oral conferences may take place either by telephone or in person. Other parties may attend at the discretion of the deciding official.

(g) The protestor has only one opportunity to support or explain the substance of its protest. Department of Justice procedures do not provide for any discovery. The deciding official may request additional information from either the agency or the protestor. The deciding official will resolve the protest through informal presentations or meetings to the maximum extent practicable.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/33.htm#P38_6919

(h) An interested party may represent itself or be represented by legal counsel. The Department of Justice will not reimburse the protester for any legal fees related to the agency protest.

(i) The Department of Justice will stay award or suspend contract performance in accordance with FAR 33.103(f). The stay or suspension, unless over-ridden, remains in effect until the protest is decided, dismissed, or withdrawn.

(j) The deciding official will make a best effort to issue a decision on the protest within twenty (20) days after the filing date. The decision may be oral or written.

(k) The Department of Justice may dismiss or stay proceeding on an agency protest if a protest on the same or similar basis is filed with a protest forum outside the Department of Justice.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/33.htm#P38_6919

Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/ and http://farsite.hill.af.mil/vffar1.htm

Clauses Incorporated by Reference

52.203-3 Gratuities (Apr 1984).

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014).

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011

52.212-4 Contract Terms and Conditions -- Commercial Items (Jan 2017).

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. (Jan 2017).

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

http://www.acquisition.gov/ http://farsite.hill.af.mil/vffar1.htm

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108- 77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013)

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

52.219-8, Utilization of Small Business Concerns (May 2014) (May 2014) (15 U.S.C. 637(d)(2) and (3)).

52.219-14 Limitations on Subcontracting (Nov 2011)

52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (Feb 1999).

52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

52.222-36, Equal Employment for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United

States.) (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212) (Applies to contracts of $100,000 or more).

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C.

chapter 67.).

52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

52.222-55 -- Minimum Wages Under Executive Order 13658. (Dec 2014)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-7, Payments under Time and Materials and labor Hour Contracts (Aug 2012)

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

Clauses Incorporated by Full Text

52.217-8 Option to Extend Services (Nov. 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 days.

(End of clause)

SECTION J

LIST OF ATTACHMENTS

1. PGD 15-03, Security of Information and Information Systems (8 pages)

2. Notice of Contractor Personnel Security Clearance Requirements (January 2015) (1 page)

3. Continuing Contract Performance during a Pandemic Influenza or other National Emergency (October 2007) (2 pages)

SECTION K

REPRESENTATIONS, CERTIFICATION AND OTHER STATEMENTS OF OFFERORS

Clauses Incorporated by Reference

52.209-5 Certification Regarding Responsibility Matters (Oct 2015)

52.212-3 Offeror Representations and Certifications -- Commercial Items (Oct 2016)

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses: http://www.acquisition.gov/ .

(End of Provision)

Provisions Incorporated by Reference

52.216-27 Single or Multiple Awards (Oct 1995)

52.237-1 Site Visit (Apr 1984)

2852.233-70 Protests Filed Directly with the Department of Justice (JAN 1998)

Provisions Incorporated by Full Text

52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

http://www.acquisition.gov/

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(12) Complete the RFP check list as provided in Attachment 3;

(14) Do not alter or delete any preprinted information from SF-1449;

(15) Proposals are due to the Acquisitions Office by 7:00 am EST on Tuesday, September 05, 2017. Proposals submitted in response to this Request for Proposal will only be received in the following manner: via email to Elisa.Oliver@usdoj.gov . All eligible, responsible sources may submit a proposal, which shall be considered. Proposals that are submitted late will not be evaluated. Questions may be emailed to Elisa Oliver. At the Government’s discretion, questions may or may not be answered; questions that are answered may be provided to all prospective offerors. Telephone calls/voicemail will not be accepted or acknowledged; and

(16) All proposals/quotes shall be broken out into FOUR separate volumes and contain the following information:

(A) Volume I: Proposed Key Personnel

Provide resumes of prospective key personnel. The proposed key personnel are the personnel that will perform the tasks identified in the Statement of Work. The resume(s) shall demonstrate the key personnel’s qualifications to provide the requested services and demonstrate experience in projects of similar size, scope, complexity and results. The resume(s) shall list the Key Personnel’s security clearance level, training and certifications, if any.

mailto:Yu-Jin.Kim@usdoj.gov

Provide up to three (3) professional references for each proposed key personnel that can provide past performance information related to the type of work described in the Statement of Work.

Key Personnel references must be clearly labeled “Key Personnel references” and be included in Volume I. If the key personnel do not have references, the offeror must so state (explicitly) in Volume I.

(B) Volume II: Past Performance

Provide up to three (3) organizational past performance references for commensurate projects that are in progress or were completed within the last three (3) years of the Solicitation Issue Date (See Standard Form 1449, block 6). If a Contractor will be using a subcontractor, up to three (3) references must be provided for the subcontractor as well.

Past performance references submitted for work that were not in progress or were not completed within the last three (3) years of the Solicitation Issue Date (See Standard Form 1449, block 6) will be accepted; however, these will be considered less relevant than the references within the three year period of the Solicitation Issue Date.

Past performance references may be from commercial or federal/state/local government contracts; however, similar support services performed for federal government customers generally will be considered more relevant than those done for commercial or state/local government customers. The Contracting Officer has the discretion to retrieve information via offeror supplied references, commercial sources and federal sources including, but not limited to: Past Performance Information Retrieval System and Systems for Award Management.

Organizational past performance references must be clearly labeled “Organizational References” and be included in Volume II. If the organization does not have references, the offeror must so state (explicitly) in Volume II.

The following information is required for each reference:

(a) Customer name and address

(b) Point of contact (name, telephone number) for contractual/administrative matters and technical performance.

(c) Period of contract performance

(d) Description of work performed

If the prime contractor is submitting subcontractor(s) as part of the proposal/quote, include the subcontractor’s signed written consent to allow the Government to discuss subcontractor’s past performance with the prime contractor.

(C) Volume III: Experience

A summary of the Contractor’s specialized experience demonstrated in Section 2. and ability to meet timelines and deliverables reflected in the Statement of Work. Specifically address the information required in the statement of work.

If the offeror’s experience is not federal experience, the offeror must clearly demonstrate how its non-federal experience relates to the needs in the Statement of Work. The offeror must demonstrate the knowledge and understanding of the Government’s needs.

(D) Volume IV: Price

Submit a price proposal as reflected in number 6. “Price” to be evaluated for reasonableness.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

http://fedgov.dnb.com/webform https://www.acquisition.gov/

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a Firm Fixed contract resulting from this solicitation.

(End of Provision)

52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Elisa Oliver Executive Office for US Attorneys Acquisitions Staff 600 E Street NW, Suite 5200 Washington, DC 20530

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

SECTION M

https://www.acquisition.gov/far/current/html/Subpart%2031_1.html#wp1089550

EVALUATION FACTORS FOR AWARD

52.212-2 Evaluation -- Commercial Items (Oct 2014) Addendum

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors in order of importance shall be used to evaluate offers:

Specialized Experience Proposed Key Personnel Past Performance Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (No options exist for this contract)

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachment 1: PGD 15-03, Security of Information and Information Systems (8 pages)

Security of Department Information and Systems

I. Applicability to Contractors and Subcontractors

This clause applies to all contractors and subcontractors, including cloud service providers (“CSPs”), and personnel of contractors, subcontractors, and CSPs (hereinafter collectively, “Contractor”) that may access, collect, store, process, maintain, use, share, retrieve, disseminate, transmit, or dispose of DOJ Information. It establishes and implements specific DOJ requirements applicable to this Contract. The requirements established herein are in addition to those required by the Federal Acquisition Regulation (“FAR”), including FAR 11.002(g) and 52.239-1, the Privacy Act of 1974, and any other applicable laws, mandates, Procurement Guidance Documents, and Executive Orders pertaining to the development and operation of Information Systems and the protection of Government Information. This clause does not alter or diminish any existing rights, obligation or liability under any other civil and/or criminal law, rule, regulation or mandate.

II. General Definitions

The following general definitions apply to this clause. Specific definitions also apply as set forth in other paragraphs.

A. Information means any communication or representation of knowledge such as facts, data, or opinions, in any form or medium, including textual, numerical, graphic, cartographic, narrative, or audiovisual. Information includes information in an electronic format that allows it be stored, retrieved or transmitted, also referred to as “data,” and “personally identifiable information” (“PII”), regardless of form.

B. Personally Identifiable Information (or PII) means any information about an individual maintained by an agency, including, but not limited to, information related to education, financial transactions, medical history, and criminal or employment history and information, which can be used to distinguish or trace an individual's identity, such as his or her name, social security number, date and place of birth, mother's maiden name, biometric records, etc., including any other personal information which is linked or linkable to an individual.

C. DOJ Information means any Information that is owned, produced, controlled, protected by, or otherwise within the custody or responsibility of the DOJ, including, without limitation, Information related to DOJ programs or personnel. It includes, without limitation, Information (1) provided by or generated for the DOJ, (2) managed or acquired by Contractor for the DOJ in connection with the performance of the contract, and/or (3) acquired in order to perform the contract.

D. Information System means any resources, or set of resources organized for accessing, collecting, storing, processing, maintaining, using, sharing, retrieving, disseminating, transmitting, or disposing of (hereinafter collectively, “processing, storing, or transmitting”) Information.

E. Covered Information System means any information system used for, involved with, or allowing, the processing, storing, or transmitting of DOJ Information.

III. Confidentiality and Non-disclosure of DOJ Information

A. Preliminary and final deliverables and all associated working papers and material generated by Contractor containing DOJ Information are the property of the U.S.

Government and must be submitted to the Contracting Officer (“CO”) or the CO’s Representative (“COR”) at the conclusion of the contract. The U.S. Government has unlimited data rights to all such deliverables and associated working papers and materials in accordance with FAR 52.227-14.

B. All documents produced in the performance of this contract containing DOJ Information are the property of the U.S. Government and Contractor shall neither reproduce nor release to any third-party at any time, including during or at expiration or termination of the contract without the prior written permission of the CO.

C. Any DOJ information made available to Contractor under this contract shall be used only for the purpose of performance of this contract and shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of this contract. In performance of this contract, Contractor assumes responsibility for the protection of the confidentiality of any and all DOJ Information processed, stored, or transmitted by the Contractor.