RFQ-FBO-Posted.pdf

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FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

Closed Captioning Solution

Request for Quote (RFQ)

12/10/2018

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FEDERAL BUREAU OF INVESTIGATION

REQUEST FOR QUOTE (RFQ)

1 Introduction

1.1 Background

This Request for Quote (RFQ) is being issued by the Federal Bureau of Investigation (FBI), Information Technology Acquisition Unit (ITAU) for a Close Caption Solution, for a firm fixed price contract.

Pursuant to the Rehabilitation Act of 1973 and the 21st Century Communications and Video

Accessibility Act (CVAA) of 2010, to satisfy the federal governments effective communication obligation to individuals with hearing disabilities, all live streaming and recorded video must be captioned. Moreover, in accordance with revised accessibility standards under 36 C.F.R. 1194, Information and Communication Technology (ICT) owners must identify and incorporate the needs of users with disabilities into the creation of ICT. This ensues accessibility is incorporated into project management plan requirements, and as a technical requirement, incorporated into the design of ICT.

1.2 Scope

This is a contract to provide three (3) Link Electronics ACE 2200 Automated Captioning Engine to the FBI for a Firm Fixed Price (FFP) for a one time buy.

1.3 Objectives

To provide three (3) Link Electronics ACE 2200 Automated Captioning Engine to the FBI.

2 Specifications The specifications for the Link Electronics ACE 2200 Automated Captioning Engine:

On premise system

Automated closed captioning that requires minimal oversight

Provide audio transcription in near real-time (two to four seconds)

Accuracy rate of a minimum of 85%

Support for multiple languages

Able to accept varying speech dialects

Ability to process captioning on a 24/7 basis as needed

Able to perform offline file based transcription (bulk captioning)

Ability to provide both closed and open captioning as needed

Complete system that provides the encoder and transcripter in a single solution

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Capable of being purchased and owned by the FBI without leasing equipment or subscription agreements

Warranty:

1 year extended warranty

Software version updates

Firmware updates

Hardware maintenance

Updates to Language Model

Speaker ID additions or changes and additions as needed

Telephone technical Support 24/7/365

3 Government Representatives

3.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority issued by the Contracting

Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the

Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

3.2 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

This contract will be administered by:

Name: Maria Hagedorn

Title: Contract Specialist

Unit: Information Technology Acquisition Unit

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Email: mhagedorn@fbi.gov

4 Basis of Award The Government will award a contract resulting from this RFQ to the responsible Quoter whose offer, conforming to the RFQ, will provide the “Lowest Price Technically Acceptable” offer to satisfy the Government’s needs. This procurement will be evaluated using FAR Part 13.

4.1 Technical Evaluation (Acceptable/Unacceptable)

The Quoter shall meet or exceed all requirements listed in Section 2.

Acceptable

Based on the Technical Quote, the Quoter met the requirement to provide the Government with the required products.

Unacceptable

Based on the Technical Quote, the Quoter did not meet the requirement to provide the

Government with the required products.

4.2 Price Evaluation

The Price evaluation shall represent the Quoter’s pricing response to the requirements of the

RFQ. Quoter’s are encouraged to provide their best pricing, including discounts, with the initial submission, as the Government reserves the right to award based on initial submission.

Completeness: Is the Quote complete?

The Quote will be evaluated for completeness by assessing the responsiveness of the Quoter in providing proposed prices of the product.

Quotes that do not provide proposed prices of the products will be deemed incomplete and will no longer be considered for award.

5 Applicable documents Please see Brand Name Only Justification attached to this solicitation.