Solicitation_2989_June_28.docx

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF INVESTIGATION

Security Electronics Program / JEH Camera Replacement Project

REQUEST FOR QUOTE (RFQ)

DJF-19-2100-PR-0002989

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition. No partial quotes will be considered. No partial award will be made. No multiple awards are anticipated. This is not a solicitation for a personal services contract, this is a non-personal services solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95.

Introduction

The Federal Bureau of Investigation (FBI) has a need to procure twenty six existing analog cameras at the FBI Hoover Building in Washington, DC. Seventeen are pole mounted along the sidewalks around the building, and nine are parapet mounted on the roof of the building. The FBI would like to (1) upgrade these older cameras with new IP cameras and (2) replace the old conduit infrastructure that has deteriorated over time

The FBI is seeking to establish a firm-fixed-price (FFP) contract, utilizing FAR Part 12 procedures. The NAICS code is 561621, Security System Services.

This RFQ does not commit the FBI to award a contract or to pay any costs incurred in the preparations or submission of quotes.

Part-I Schedule

Section A - Solicitation/Contract form The Government will issue a SF-1449 for this requirement.

Section B - Supplies or Services and Prices – (Contractor to Complete)

Section C - Description/Specifications Replace twenty-six (26) existing analog cameras with Bosch Gen 5 HD PTZ IP Cameras. As part of this upgrade, the existing conduit and junction boxes will need to be replaced for the 24- ground floor cameras. The analog cameras will be replaced in stages in conjunction with the new conduit installation such that when an analog camera is taken down, an IP camera will be installed and recording IP CCTV video before the day is over. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The contractor will install, program, and setup the following:

· Remove and dispose of existing conduit along the mote walls on 10th street, E street, and 9th street. Also, replacement of existing conduit/flex/liquid tight for the 4 existing cameras on the Pennsylvania Avenue side of the building.

· Install new EMT 3/4"conduit along 10th street, E Street, and 9th street mote walls for existing 20 pole mount camera locations. REQ # DJF-19-2100-PR-0002989 Version 1.0 Page 2

· Pull new 16-4(camera/heater power) and 4-strand fiber optic cable in new conduit for 20 new pole- mounted IP cameras from designated closets inside the First Floor and 1st Basement Level to camera locations.

· Remove twenty (20) existing pole-mounted analog Bosch PTZ cameras along 10th Street, E Street, and 9th street and replace them with twenty (20) IP Bosch pole-mounted PTZ cameras.

· Remove four (4) existing wall-mounted analog Bosch PTZ cameras along the Pennsylvania Avenue side of the building and replace them with four (4) IP Bosch wall mounted PTZ cameras. Also, Pull new 16/4 (camera/heater power) and 4-strand fiber in new conduit from designated closets inside the First Floor and 1st Basement Level to camera locations.

· Remove two (2) existing parapet-mounted analog Bosch PTZ cameras located on the Eighth Floor roof SW and SE corners overlooking the Pennsylvania Avenue side of the building and replace them with two (2) new IP Bosch parapet- mounted PTZ cameras. Also, the existing analog cables for these two (2) cameras will be removed and replaced with new 16-4 (camera/heater power) and 4-strand fiber in existing conduit from designated closets inside the First floor and 1st Basement Level to camera locations.

· Install new 24-Port network switches in four (4) closets, two (2) on the First Floor and two (2) on the 1st Basement Level. These switches will be connected to the existing security LAN.

· Install new camera power supplies in each of the four (4) closets.

· Install 1 fiber patch panel in each of the four (4) closets to terminate the fiber from each camera.

· Terminate fiber and power connections at both the camera and patch panels/power supplies.

· Program new cameras onto existing BVMS system to include configuring recording schedules.

· Install and make final connections on all equipment in accordance with manufacturer's instructions.

Section D – Packaging and Marking

Preservation, packaging, and packing for all items delivered hereunder shall be in accordance with commercial practice and adequate to ensure acceptance by common carrier and safe arrival at destination. The contractor shall place the contract number on or adjacent to the exterior shipping label. The exterior packaging shall not include words or pictures revealing the contents of the packages and their association with the FBI.

Section E – Inspection and Acceptance

E.1 Clauses Incorporated By Reference (FAR 52.252-2) (Feb 1998)

E.1.1 This contract incorporates the following clauses by reference, with the same force and effect as it were given in full text. Upon request, the Contracting Officer will make its full text available.

E.1.2 Federal Acquisition Regulation (48 CFR Chapter 1) clauses:

E.2 Inspection and Acceptance

(a) Government inspections may be performed at the Government or Contractor’s facility.

(b) Inspection, acceptance, and rejection decisions will be based upon item compliance with the specifications.

(c) The Government has the right to inspect and to evaluate the work being performed under the contract, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work.

(d) Payment will be deemed as notification of acceptance

(e) Written notification of negative inspection results will be furnished by the Contracting Officer or COTR within thirty (30) days after delivery.

Section F - Deliveries / Performance

F.1 This contract incorporates the following clauses by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

F.1.1 FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES:

F.2 DELIVERY (Contractor to Complete)

The contractor shall provide the delivery days ARO.

F.3 PLACE OF DELIVERY

FBI JEH Building Washington, D.C. 20535

F.5 NOTICE TO THE GOVERNMENT OF DELAYS

F.5.1 In the event the Contractor encounters difficulty in meeting performance requirements, or when he anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government or any delivery schedule or date, or any rights or remedies provided by law or under this contract.

Section G - Contract Administration

G.1 This contract shall be administered by the Contracting Officer identified below:

Marie Agrinzoni Science and Technology Acquisitions Unit (STAU) Redstone Arsenal, AL Email: meagrinzoni@fbi.gov

A Contracting Officer Representative may be identified at award.

G.1.1. No oral statement of any person, Government or contractor, shall modify or otherwise affect the terms, conditions, or specifications stated in this contract. All modifications of the contract must be made in writing by the CO.

G.1.2 The COR or TPOC do NOT have the authority to and may NOT issue any technical direction which:

· Constitutes an assignment of work outside the general scope of this effort;

· Constitutes a change as defined in the "Changes" clause;

· In any way causes an increase or decrease in the cost or the time required for performance;

· Changes any of the terms, conditions, or other requirements of this effort; and

· Suspends or terminates any portion of this effort.

· The COR or TPOC do not have the authority to commit government funds.

G.2 2852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (JAN 1985)

(a) Mr. /Ms. _ (To be completed at time of award) is hereby designated to act as Contracting Officer's Representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall is- sue such changes.

G.3 INVOICE REQUIREMENTS

Invoicing shall be provided in a single, consolidated invoice after all supplies ordered have accepted by the Government. The consolidated invoice shall be sent to central_invoices@fbi.gov.

Effective April 1, 2016, all commercial invoices shall be submitted via the following new process:

The invoice should be attached to an email, and sent to the following address: central_invoices@ic.fbi.gov

It is imperative that the invoice contain current and accurate contract information (contract/order number), otherwise the invoice risks being rejected.

A single complete invoice shall be submitted after shipment of all equipment listed in the contract has been made.

Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received and will begin processing through the FBI's internal payment systems.

Please note, invoices received before 5pm EST (Monday-Friday) will be considered received that business day. Any invoice received after 5pm EST will be considered received and will be entered into the invoice system on the following business day.

A proper invoice shall include the following information:

· Name and address of the Contractor

· Invoice date and invoice number. Invoice numbering should begin at 0l and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

· Contract number, Task Order number, contract line item number and, if applicable, an order number

· Description, quantity, unit of measure, unit price and extended price of the items delivered

· Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of person to notify in event of defective invoice

· Electronic Funds Transfer (ETF) banking information

· Contractor's First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date

· Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (JUL 2013) upon the COR's (or designee) certification of receipt of services and the CO final authorization for payment.

G.4 System for Award Management Requirement (SAM)

The Offeror and Awarded Contractor shall ensure its company is registered in the System for Award Management (SAM). Effective July 29, 2012, all vendors shall be registered SAM to receive government contracts. In addition, the FBI will be using a new financial management system on 10/1/2013 that has a direct interface with SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information effective 10/1/13. It is the Contractor’s responsibility to ensure that company information in SAM is current, accurate, and complete in SAM. This information includes TIN, EFT, DUNS, ad- dresses, and contact information. The EFT banking information on file in SAM will be the information the FBI uses to processes payment with vendors doing business with the FBI.

If the Contractor does not maintain an active registration in SAM payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

G.5 SMALL Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” dated 10/14/2011. The Prompt Payment Act still applies to this action, however, the agency will make best efforts to pay proper invoices within 15 days.

Section H - Additional requirements:

H.1 RELEASE of Information-Publications by Contractor Personnel

H.1.1. The Federal Bureau of Investigation (FBI) specifically requires that Contractor shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties.

H.1.2. For purposes of this clause, "Information" shall include but not be limited to: in any media or all media including on the web or web sites; publication, studies, books, these, photographs, films or public announcements, press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such is:

(i.) already known to the contractor prior to the commencement of the contract (ii.) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

H.1.3. No release of information shall be made without the prior written consent of the Office of Public Affairs and the Contracting Officer. The contractor and author are warned that disclosure is not without potential consequences. The FBI will make every effort to review proposed publications in a timely manner to accommodate these and other publications

H.1.4. Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

THESE OBLIGATIONS DO NOT CEASE UPON COMPLETION OF THIS CONTRACT.

H.2 Technology Enhancement

During the life of this contract, new products may become available as a result of enhancements and new technologies, not available at the time of award, that offer significant advantages to the Government in terms of economy, efficiency, quality, and mission effectiveness. It is the Government's best interest to take advantage of such technology in a disciplined manner consistent with law, regulation, and its valid requirements. Technology Enhancement Change Proposals (TECP) submitted under this contract for replacement of obsolete technology may be accepted by the Government at its option. Each individual price for item(s) offered in the TECP will be negotiated on an individual basis and upon acceptance will be incorporated into the contract.

H.3 NON-DISCLOSURE OF INFORMATION

H.3.1. In the course of performance pursuant to this contract, the contractor may access nonpublic information. In that event, the contractor shall agree that it will not use or disclose any such information unless authorized by the Contracting Officer’s Representative (COR) or the task order technical point of contact. The contractor shall further agree that it will use its best efforts to ensure that its employees and others performing services under this contract will not use or disclose any such information unless authorized by the Contracting Officer’s Representative (COR) or the task order technical point of contact. The contractor shall protect information in accordance with the Privacy Act of 1974 (5 U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552, as amended). To that end, the contractor shall agree that each of its employees and others performing duties under this contract will sign the Non-Disclosure Agreement set forth below for each task order award as specified during the solicitation for that task order.

H.3.2. As a condition to receiving access to the data, the Contractor shall: (1) prior to having access to proprietary data, obtain the agreement of the applicable person or entity to permit access by the Contractor to such data; (2) use the data solely for the purpose of performing duties under this contract/order; (3) not discuss with, dis- close, release, reproduce or otherwise provide or make available the data, or any portion thereof, to any employee of the Contractor unless and until such person has executed a copy of the individual non-disclosure agreement at Attachment 3 to this contract/order; (4) not discuss with, disclose, release, reproduce or otherwise provide or make available the data, or any portion thereof, to any non-Government person or entity (including, but not limited to any subcontractor, joint venture, affiliate, successor or assignee of the Contractor), unless the KO (and any company claiming the data is proprietary) have given prior written approval, and the person receiving the data has executed an individual non-disclosure agreement similar to that at Attachment 3 to this contract/order; (5) establish safeguards to protect such data or software from unauthorized use or disclosure; and (6) indoctrinate its personnel who will have access to the data as to the restrictions under which access is granted. Any other use, disclosure, release or reproduction is unauthorized and may result in substantial criminal, civil and/or administrative penalties to the Contractor or to the individual who violates this special contract requirement or non-disclosure agreement.

DJAR

DJAR-PGD-08-05 Contractor Certification of Compliance with Federal Tax Requirements Contractor Certification of Compliance with Federal Tax Requirements

By submitting a response to a solicitation or accepting a contract award, the contractor certifies that, to the best of its knowledge and belief, the contractor has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a nonfrivolous administrative or judicial proceeding.

(End of Clause)

FBI

DOJ Residency Requirement - Contract Security Requirements from Acquisition Security Unit (ASU) DOJ Residency Requirement: All contractor personnel employed within the United States, both United States citizens and non-United States citizens, are required to meet the following residency requirements: For three of the five years immediately prior to applying for the specific contract position, the individual must have 1) resided in the United States; 2) worked for the United States overseas in a Federal or military capability; or 3) be a dependent of a Federal or military employee serving overseas. The requirement may be waived for short term contractor personnel (performing duties for a cumulative total of 14 days or less) if there is a critical need for their specialized and unique skills. These individuals must, however, be United States citizens or Permanent Resident Aliens.

Contractor Suitability Special Security Requirement (SSR) If a procurement is expected to result in the acquisition of services involving access to FBI facilities and/or information, the procurement official is required to incorporate the following SSR.

(Begin SSR) Access to FBI facilities and information is subject to specific security and suitability requirements. The FBI reserves the right and prerogative to deny and/or restrict facility and information access of any contractor employee determined by the FBI, at any time prior to or during performance, to be unsuitable for access and/or present a risk of compromising sensitive government information to which he or she would have access to under this contract. Contractors will be allotted a reasonable amount of time, determined by the government, to replace the employee found not suitable for contract performance. Failure to replace the employee may result in a no cost termination by the government.

(End SSR)

E-Qip SSR If a procurement is expected to result in the acquisition of services involving Access to Federal Bureau of Investigation (FBI) Locations procurement officials are required to incorporate the following SSR:

(Begin SSR) Access to Federal Bureau of Investigation (FBI) Locations Performance under this contract may require access to FBI locations to provide some service, product, or perform some other official function of interest to the FBI. Requirements, as identified below, to include approval by the FBI's Security Division, must be satisfied prior to access.

Contractors who will require escorted access, to include short-term, intermittent, or infrequent access, to an FBI facility must complete an "Access of Non-FBI Personnel to FBI Facilities, Background Data Information Form," (FD 816), a "Privacy Act of 1974 Acknowledgment Form" (FD 484) and two Fingerprint Cards (FD 258). Completed forms should be provided to the assigned Contracting Officer's Technical Representative (COTR) at least 10 days prior to required access.

Individuals requiring unescorted access to an FBI facility must complete the Standard Form 86 (SF-86), Questionnaire for National Security Positions, using the Office of Personnel Management’s Electronic Questionnaires for Investigations Processing (e-QIP) and provide two Fingerprint Cards (FD 258). e-QIP is a secure website that can be accessed from any computer system which has an Internet connection. Only the signed release forms and FD 258 will need to be mailed to the identified Chief Security Officer, the SF-86 itself will be transmitted to the FBI electronically.

To complete the SF-86 using e-QIP, the individual requiring unescorted access to the FBI facility must contact (insert Chief Security Officer, Division, and telephone number) in order to be initiated into e-QIP. Once this action has been accomplished, the individual should be able to access e-QIP at the following link in order to initiate and complete the electronic process: http://www.opm.gov/e-qip/browser-check.asp. Thoroughly read and follow the instructions for completing the SF-86. NOTE: To fully address suitability/security issues, the FBI requires individuals to provide responses to questions on the SF-86 for the last ten years. Failure to complete the application as instructed may lead to significant delays in processing the required investigation and approval for unescorted access.

Upon logging onto e-QIP, there will be a prompt to answer three “Golden” security questions to establish the user account. After completing the electronic SF-86, please print and sign the (1) Certification Form (CER) - Certify Completeness and Accuracy of your Investigation Request; (2) Medical Release Form (MEL) - Authorization for Release of Medical Information; and (3) Release Form (REL) - Authorization for Release of Information. In addition to these SF 86 release forms, the completion of a Non-Personnel Consent to Release Information (FD-979a), the United States Department of Justice Disclosure and Authorization Pertaining to Consumer Reports (DOJ 555) are required. Annotation of the assigned e-QIP Investigation Request Number on the upper right corner of each document transmitted to the identified Chief Security Officer is required for coordination with the electronic transmission and to facilitate the investigative process. The e-QIP Investigation Request Number, automatically generated by e-QIP, is located on both the header and footer of the signature forms. These release forms (five total) and FD 258 should be mailed via Federal Express or UPS Express mail directly to the following address: (insert name and address of Chief Security Officer). The use of regular U.S. mail channels may cause significant delays in processing the unescorted access request.

Upon completion of processing the facility access request, the individual will be required to execute a non-disclosure agreement suitable for their approved access.

(End SSR)

Department of Justice (DOJ) Consent for Warrantless Searches of Department of Justice Workplaces SSR If a procurement is expected to result in the acquisition of services involving access to classified information at FBI facilities, procurement officials are required to incorporate the following SSR:

(Begin SSR) Consent for Warrantless Searches of Department of Justice Workplaces All cleared personnel accessing information within FBI controlled space are required to execute a FBI Form FD 1001 Consent for Warrantless Searches of Department of Justice (DOJ) Workplaces as a condition of working at FBI facilities. The FBI's Director implemented the Attorney General's policy subjecting employees to warrantless physical searches of their offices or immediate workplaces within DOJ premises when authorized by the Attorney General (AG) or the Deputy Attorney General (DAG) based upon a determination that information the Department deems credible indicates that the employee:

1) is, or may be, disclosing classified information in an unauthorized manner;

2) has incurred excessive indebtedness or has acquired a level of affluence that cannot be reasonably explained by other information;

3) had the capability and opportunity to disclose classified information that is believed to have been lost or compromised to a foreign power or an agent of a foreign power; or

4) has repeatedly or significantly mishandled or improperly stored classified information.

The search may extend to the entire office or workplace and anything within it that might hold classified information, including locked containers (such as briefcases) and electronic storage media (such as computer disk and handheld computers), whether owned by the government, by the employee, or by a third party. The search may be conducted by appropriate FBI personnel and/or law enforcement officers, on an announced or unannounced basis, during the workday or after hours. If discovered during a search, evidence of misconduct - whether related to storage or classified information, storage of sensitive but unclassified information, or a crime - will be collected and reported to appropriate authorities.

Contractor personnel who will meet the above criteria will be required to sign Form FD 1001 Consent for Warrantless Searches of Department of Justice (DOJ) Workplaces (attached) upon award and forward the executed form(s) to the assigned Contracting Officer's Technical Representative designated in Section G of the solicitation if this is a formal solicitation or listed below. All forms will be retained by the FBI during the period the individual is providing services and two years after that individual's departure before final disposition is taken.

(End SSR)

Personnel Security Special Security Requirements (Begin SSR) Security Requirements Applicable to Contractor Personnel with Access to FBI Locations, Protected Information and/or Information Systems Contractor personnel security reporting requirements are applicable to all individuals to be assigned to FBI locations, those who require access to protected information and/or information systems, to include those identified as "Key Personnel", if specified in the contract. The contractor shall plan for expected attrition through advanced preparation and submission of required information.

Award of this contract is anticipated to result in assignment of contractor personnel to FBI controlled or occupied space, access to protected information and/or information systems. “Protected information” includes classified information, Foreign Intelligence Surveillance Act information, Sensitive But Unclassified information, including Law Enforcement Sensitive, personally identifiable information, business proprietary information, and any other information that is non-public and/or protected from disclosure by law or policy. Security and ethical conduct requirements, specific to the contract, to include a copy of the "Contractor & FBI Employees Ethics Standards Fact sheet" are provided. Any questions that the contractor or contractor personnel may have on the applicability of these requirements shall be addressed to the Contracting Officer's Security Representative or name of CSO, at (telephone number). As such, all contractor personnel assigned to perform on this contract must be briefed by the contractor on the provided FBI policies and procedures, as identified in the contract, regarding ethical conduct and security requirements. A list of assigned Contractor personnel and verification of their briefing, shall be provided to the cognizant contractor security officer for subsequent transmittal to the proper FBI Security Officer assigned oversight of this contract. This list must be provided no later than seven (7) days in advance of initial performance for those contractor personnel whose performance will require assignment to an FBI location. Failure to provide the required verification of briefing will result in a delay of the individual's access to the facility. Additionally, within 15 days from assignment to FBI space, the employee must attend an FBI Security Awareness Briefing, which will further address FBI policies and procedures, as identified by FBI Policy. This training is currently satisfied through the contractor employee's attendance at the Security Division's Career Services Management Unit's quarterly contractor's training offered at FBI, 935 Pennsylvania Avenue, NW, Washington, DC and other identified geographical locations. The assigned FBI CSO will contact the employee with the date and time of their scheduled briefing. Failure to attend this briefing or make arrangements to attend a subsequent briefing will result in immediate removal of the employee from FBI space. If contract performance is impacted as a result of removal of the employee, the contractor may be found in default of the contract. In the event that certain material relevant to the contract is not explicitly covered by the contract or regulations, the contractor is required to seek FBI guidance regarding its handling of such information whether classified or unclassified.

Only such persons who have been authorized by the CO and/or the CSO/COSR, shall be assigned to this work. In this regard, for identification purposes, the contractor will be required to submit the name, address, place and date of birth of all personnel who will be involved in the work hereunder. Said information will be required to be provided to the identified CSO not later than seven (7) days in advance of the scheduled date of such work. Information relating to an individual(s) identified as "Key Personnel" should be reported to the CSO after the written consent of the CO has been received.

The contractor agrees to abide by all applicable FBI security policies or procedures governing personnel, facilities, information, technical, information systems, communications and protective programs.

All contractor personnel who receive a security clearance, facility, information or information system access approval under the terms of this contract will be required to execute a FBI specified nondisclosure agreement. The contractor agrees to abide by all applicable FBI security policies and procedures governing personnel, facilities, technical, information systems, communications and protective programs. The following reporting requirements must be reported to the identified CSO as promptly as possible, but in no event later than three (3) business days of the conduct, event or activity. Reporting requirements are to be accomplished electronically, if the contractor personnel are assigned to FBI locations, through the FBI’s established Enterprise Process Automation System (EPAS), or in writing, if the contractor personnel are not performing at an FBI location.

Contractor personnel are required to report the following high-risk security concerns, if not previously reported to the FBI:

1. Unofficial contacts with foreign nationals. (FD 981 Report of Foreign Contact)

2. Unofficial contacts with individuals who are or who are suspected to be engaging in criminal or terrorist activity. (FD 1078 Personnel Self Reporting Requirements Form) Unofficial contacts may develop in person or through interaction between parties via written or electronic communication (e.g., the Internet, letter, or telephone).

3. Failure to comply with the Standard of Ethical Conduct for Employees of the Executive Branch, etc.

4. Dual or multiple citizenship and use or possession of an active foreign passport involving foreign travel. All contractor employees with employee-type access to FBI facilities, information and information systems, who possess both citizenship with the United States and a foreign country are required to affirm that he/she has renounced his/her dual citizenship, or expressed a willingness to renounce any foreign citizenship through the execution of the Loyalty Agreement Form and surrender of their current or expired foreign passport to the FBI, Security Division, Clearance Passage and Sub-Programs Unit (CPSU), WB-450, 935 Pennsylvania Avenue, NW, Washington, DC 20535. “Employee-type” access is defined as access by a contractor which includes their assignment to an FBI location with access to FBI protected information and information systems. If the contractor employee is not located within the Washington, DC metropolitan area, the executed Loyalty Agreement Form and current or expired foreign passport should be forwarded via Federal Express. Receipt of the foreign passport will be validated through the issuance of a property receipt to the contractor employee. The contractor employee shall notify the Unit Chief, CPSU of their contract performance termination, when possible, no earlier than 30 days prior to separation and request the return of his/her foreign passport. Temporary access to foreign passports for travel may be granted on a case-by-case basis taking into consideration the risk associated with the request and whether the risk is manageable and acceptable. Requests shall be submitted in writing to the Assistant Director, Security Division, or designee, at least 30 days prior to travel.

The exercise of any right, privilege, or obligation of foreign citizenship by a contractor employee with dual citizenship and foreign passport, without notification to the FBI, Security Division, CPSU, and the specific approval of the Assistant Director, Security Division, or designee, will be viewed as a direct violation of FBI security requirements. This includes, but is not limited to:

(1) Possession of a current foreign passport;

(2) Military service or a willingness to bear arms for a foreign country;

(3) Accepting educational, medical, retirement, social welfare, or other such benefits from a foreign country;

(4) Residence in a foreign country to meet citizenship requirements;

(5) Using foreign citizenship to protect financial or business interests in another country;

(6) Seeking or holding political office in a foreign country;

(7) Voting in foreign elections;

(8) Action to acquire or obtain recognition of a foreign citizenship by an American citizen;

(9) Performing or attempting to perform duties, or otherwise acting, so as to serve the interests of a foreign person, group, organization, or government in conflict with the national security interest;

(10) Any statement or action that shows allegiance to a country other than the United States: for example, declaration of intent to renounce United States citizenship; renunciation of United States citizenship;

(11) Any attempt to obtain a new foreign passport or renew an expired foreign passport is prohibited.

5. Current foreign citizenship of a spouse.

6. Current residence with a person who is not a United States citizen.

7. Current residence of immediate family members (parents, spouse, children and/or siblings) in a foreign country.

8. Foreign financial holdings, in excess of $3,000.00, such as currency in a foreign financial institution and/or ownership of foreign real estate/property or business(es).

9. Receipt of money or assets, e.g., pensions, inheritances, living expenses, annuities, or any other form of financial support, from a foreign government or any foreign national, excluding immediate family members if they are legally residing in the United States.

10. Current association, or immediate family member’s current association, with a foreign government or military of a foreign country.

11. Direct or suspected links, to include close or immediate family members, to any criminal foreign intelligence, and/or domestic/foreign terrorism organization or group.

12. Other security concerns that could adversely impact upon the security and/or safety of FBI personnel, information, facilities or mission; safety of other individual; and/or the protection of U.S. national security interests.

13. Other reportable events, incidents, and/or concerns involving contractor personnel and/or their close or immediate family members. Other reportable events/ incidents, and/or concerns is defined as any information that adversely reflect on the integrity or character of an employee that suggests that his or her ability to safeguard FBI Sensitive But Unclassified (SBU)/Law Enforcement Sensitive (LES) and/or classified information may be impaired, or that his or her access to the information clearly may not be in the interest of the FBI and/or National Security.

The following reporting requirements must be reported to the identified CSO as promptly as possible, but in no event later than five (5) business days when the, activity, or incident occurred. Reporting requirements are to be accomplished electronically, if the contractor personnel are assigned to FBI locations, through the “Personnel Self-Reporting” (FD 1078) EPAS form, or manually, with the identified hardcopy forms.

1. Law Enforcement contact(s):

a. During aggravated or unusual circumstances (e.g., any arrest, domestic violence incident report, driving while intoxicated/under the influence (DWI/DUI), etc.)

b. Issued traffic ticket or criminal citation for a violation, resulting in fine(s) in excess of $300.00.

2. Financial Indebtedness:

a. Filing/petition for bankruptcy due to outstanding personal debts, which may result in an adjudication by a U.S. Bankruptcy Court for: liquidation or discharge of debts, dismissal or denial of bankruptcy petition, individual debt adjustment, and/or subsequent revocation of any initial discharge of debts.

3. Outside employment and activities (FD 331, 331a, 331b, 331c, or 331d)

4. Official and unofficial foreign travel (FD 772 or 772b)

5. Official and unofficial foreign national contacts (FD 981)

6. Change in marital status (FD 292)

7. Roommates or cohabitants (FD 773) Contractors shall immediately report, either verbally or through written communication, the following to the designated CSO:

1. Change to contractor’s status as a result of death.

2. Change to contractor’s status which alters their originally assigned location and FBI Division to which they report.

3. Employees desiring not to perform on the contract.

Willful disregard of these requirements, or refusal to consent to, or to complete to the satisfaction of the CSO, FBI investigator and/or the Security Division, any lawful and appropriate request(s) may warrant an assessment of the contractor employee for continued eligibility for FBI facility, information and/or information system access privileges and the Contracting Officer’s may initiate action resulting in the immediate removal of the employee from FBI space and ability to perform on FBI contracts. Such action(s) may in addition be subject to any action or penalty prescribed by law. If contract performance is impacted as a result of removal of the employee, the contractor may be found in default of the contract. In the event that the development of information or material is not clearly addressed by the contract or FBI security policy or procedures, the contractor is required to seek FBI guidance.

Part-II CLAUSES

Section I – Contract Clauses The following additional clauses are incorporated as part of this solicitation and resulting contract.

Clauses by reference:

Part-III List of Documents, Exhibits, and Other Attachments

Section J – List of Attachments

N/A

Part-IV Representations and Instructions

Section K – Representations, Certifications, and Other Statements of Offerors

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. The FBI is utilizing a new financial system that has a direct interface with SAM. If any current FBI vendor data conflicts with SAM data, the information contained in SAM may override the Bureau current information. The Offeror’s information in SAM must be updated and accurate, and shall include Tax ID#, EFT, DUNS#, Cage Code #, address and contact information. The EFT banking information on file in SAM will be used to process payment to vendors.

If the Contractor does not maintain an active registration in SAM, payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov

a Felony Conviction under any Federal Law (Feb 2016)

2014)

Section L – Instructions, Conditions, and Notices to Offerors or Respondents

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov

The following instructions cover the preparation and submittal of the Contractor’s quote for this solicitation. The Contractor must follow the instructions contained herein. The Contractor is cautioned that any noncompliance with the solicitation requirements, terms and conditions, representations and certifications, or technical requirements of the RFQ may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Information should be complete and accurate to enable the Government to fully assess an Offeror’s ability to provide the required services and whether it represents the best value to the Government. The Contractor shall submit only one proposal for this effort. The proposal must be received no later than the date and time specified below under “Proposal Submissions.”

This RFP does not commit the Government to pay any cost for preparation and/or submission of quotes. In addition, a Government Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. The Government reserves the right to cancel or suspend this requirement at any time (before or after the solicitation close date) at no cost to the Government.

Contractors must have a current TS/SCI clearance, per the Technical Security for Federal Bureau of Investigation Policy Guide 1026 for programming Video Security Surveillance Systems.

ANTICIPATED CONTRACT TYPE:

The contract type is contemplated to be firm-fixed-price (FFP).

Proposal Submission The Contractor shall complete section B (pricing) and F2 (Delivery) above

The Contractor must submit a complete proposal for all services/supplies designated, no partial proposals will be accepted. All proposals must be valid for 60 days after the closing date of this solicitation. Proposals must be submitted to the Contracting Officer no later than 12:00 pm CST, July 9, 2019.

Questions Questions regarding this announcement shall be submitted in writing by…