DJF-20-1800-PR-0006125 RFQ.docx

RFQ 0006125

U.S. Department of Justice Federal Bureau of Investigation

RFQ DJF-20-1800-PR-0006125

The Federal Bureau of Investigation (FBI) is issuing a Request for Quotation (RFQ) to solicit open market pricing for brand name only hardware as notated in Section 1.0.

The solicitation number is DJF-20-1800-PR-0006125 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 333244 – Printing Machinery and Equipment Manufacturing.

The Government’s intent is to establish a firm fixed price award with delivery no later than 30 days after receipt of order (ARO).

Description of Requirements:

The contractor shall provide specific brand name hardware as identified in Section 1.0. Brand Name will only be accepted because the requested hardware best meets the technical requirements of good printing speed, multiple print heads, a stable temperature environment and an enclosed air filtered work area.

1.0 Supplies or Services

1.1 Shipping Requirement

All deliveries under this order shall be FOB destination.

1.2 Delivery Requirement

All items will be shipped to:

Federal Bureau of Investigation Quantico, VA 22315

2.0 Quote Requirement

· Delivery must be made within 30 days or less after Receipt of Order (ARO).

· No partial quotes accepted.

· New equipment only will be accepted for this contract. No grey manufactured items.

Please include in your quote: pricing and product description for each line item listed above. Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with Email and telephone information.

2.1 Question Submission

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of Jill Valentine at javalentine@fbi.gov, no later than Thursday, August 13, 2020 at 1:00 PM Eastern

2.2 Quote Submittal

Quotes maybe submitted to the attention of Jill Valentine at (email) javalentine@fbi.gov. Quotes must be received by Monday, August 17, 2020 at 3:00 PM (Eastern).

Offers must be valid for 60 days after submission.

3.0 Contract Administration

3.1 Invoice Requirements

The Contractor shall submit an original itemized invoice directly to central_invoices@fbi.gov.

To constitute a proper invoice, each invoice shall be annotated with the following information:

(1) Name of vendor;

(2) Invoice date;

(3) Government contract number, or authorization for delivery of goods or services;

(4) Vendor invoice number, account number, and/or any other identifying number agreed to by the contract;

(5) Description (including, for example, contract line/sub line number), price, and quantity of goods and services rendered;

(6) Taxpayer Identification Number (TIN);

(7) Banking information necessary to facilitate an electronic funds transfer (EFT) payment;

(8) Contact name (where practicable), title and telephone number;

Effective April 1, 2016, all commercial invoices shall be submitted via the following new process:

The invoice should be attached to an email, and sent to the following address: central_invoices@fbi.gov.

It is imperative that the invoice contains current and accurate contract information (as requested above), otherwise risks being rejected.

Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received, and will begin processing through the FBI’s internal payment system.

Please note, invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST will be considered “received” and will be entered into the invoice system on the following day.

4.0 Terms and Conditions

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52-212-4, Contract Terms and Conditions-Commercial Items; FAR 52-212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

4.1 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability-Solicitation (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation-

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, Unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer-

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

4.2 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud and Abuse-Solicitation (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

4.3 Requirements for Procurement of Critical Assets

Every effort must be made to ensure that supplies are provided and integrated and services are performed using sound security components, practices, and procedures. Acquisition of supplies or services from concerns under Foreign Ownership, Control, or Influence (FOCI) or of supplies developed, manufactured, maintained, or modified by concerns under FOCI (any or all of which shall be referred to herein as "Use of FOCI source") is of serious concern and must be approved prior to contract award. Approval decisions will be made on a case by case basis after the source or technology has been identified by the Offeror and subjected to a risk assessment.

The risk assessment process will vary depending on the acquisition type and proposed use of a FOCI source, available risk mitigation measures, and the information/justification provided by the Offeror.

Any Offeror responding to this Request for Quotation (RFQ) acknowledges the Government's requirements to secure services or equipment from firms which are not under Foreign Ownership, Control, or Influence (FOCI), or where any FOCI, in the opinion of the Government, adversely impacts on National Security or security requirements. The Offeror understands and agrees that the Government retains the right to reject any response to this RFQ made by the Offeror, without any further recourse by or explanation to the Offeror, if the FOCI for that Offeror is determined by the Government to be an unacceptable security risk.

Risk assessments will be on a case by case basis and will be used to determine whether the use of a FOCI source poses an unacceptable security risk. If an unacceptable security risk is determined, the Government retains the right to reject the use of a FOCI source or to require that certain risk mitigation measures be taken by the Offeror. Similarly, the Government retains the unilateral right to approve the use of a FOCI source when the risk assessment indicates that such use would be in the Governments' best interests. If the use of a FOCI source is not approved, no classified information will be disclosed to the Offeror as part of the Government's rationale for non-approval. The Offeror (prime and subs) may not seek reimbursement from the Government for any costs associated with responding to this RFQ as a result of a FOCI nonapproval decision.

4.4 System for Award Management (SAM) Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

5.0 Evaluation Factors

The Government shall award to the contractor whose quote conforms to the specifications and represents the Lowest Price/Technically Acceptable offer.

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