Solicitation_DJD-15-R-0022_7-20-15.pdf

Solicitation

DJD-15-R-0022

Narcotics and Dangerous Drugs Information System (NADDIS) and the Defendant Statistical System (DSS)

Data Entry Support Services

U.S. Department of Justice • Drug Enforcement Administration

TABLE OF CONTENTS

Description Page Number

SF 1449 Solicitation/Contract/Order for Commercial Items……

Section 1: Schedule of Supplies or Services

Section 2: Performance Work Statement

Section 3: Contract Administration

Section 4: Contract Clauses

Section 5: List of Exhibits and Attachments……………………..………………………………43

Section 6: Solicitation Provisions

Section 7: Instructions to Offerors

Section 8: Evaluation Factors and Award

Section 1 Schedule of Supplies or Services

1.0 Items to be Acquired

The Contractor shall furnish all personnel and services in accordance with the Performance

Work Statement.

1.1 Ceiling Price

The ceiling price of this contract is [established at the time of award]. The Contractor shall not make expenditures, nor incur obligations in the performance of this contract that exceed the ceiling price specified, herein, except at the Contractor’s own risk.

Section 1.2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Analytical Data Entry Services: NADDIS and DSS support

Line Period of Performance: 02/01/2016 - 01/31/2017

Base Period

12.000000 MO $____________ $___________________

1001 Analytical Data Entry Services: NADDIS and DSS support 12.000000 MO $____________ $___________________

Line Period of Performance: 02/01/2017 - 01/31/2018

Option Period I

Analytical Data Entry Services: NADDIS and DSS support 12.000000 MO $____________ $___________________

Line Period of Performance: 02/01/2018 - 01/31/2019

Option Period II

Analytical Data Entry Services: NADDIS and DSS support 12.000000 MO $____________ $___________________

Line Period of Performance: 02/01/2019 - 01/31/2020

Option Period III

Analytical Data Entry Services: NADDIS and DSS support

Line Period of Performance: 02/01/2020 - 01/31/2021

Option Period IV

12.000000 MO $____________ $___________________

DJD-15-R-0022 Page 3 of 69

[End of Section]

Section 2 Performance Work Statement (PWS)

I. Introduction

The mission of the Drug Enforcement Administration (DEA) is to enforce the controlled substances laws and regulations of the United States and bring to the criminal and civil justice systems those organizations involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States; and to recommend and support non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

The DEA, Office of Administration (SA), Investigative Records Unit (SARI) has a requirement for a performance-based acquisition to acquire data entry services in support of the Narcotics and

Dangerous Drug Information System (NADDIS) and the Defendant Statistical System (DSS).

DEA requires low error and high volume input/entry of data into NADDIS and DSS. Data entry services shall provide stable, reliable, and responsive support, meeting the needs of DEA. This effort supports making key investigative data available to DEA intelligence analysts, investigative personnel, and other users within the law enforcement community.

The primary purpose of NADDIS and the DSS is the identification of information and records to enhance data retrieval and capture by the various divisions of DEA. The database is structured to contain pertinent information about subjects of historical, present and potential interest to the drug enforcement community to include arrest and disposition information.

II. Background

The DEA was established in 1973 to provide centralized operational management for drug enforcement, including all related records. The ever increasing volume of drug related law enforcement activities necessitated centralized control and management for greater effectiveness and efficiency; likewise the increased volume of drug related records, necessitated a more rapid and efficient means of data capture than what was being provided by the Manual File Index

(MFI) system. The NADDIS system was instituted to meet this requirement.

DEA based NADDIS is a centralized indexing system that captures much of the critical information collected in the course of DEA investigations, to include a target name, physical description, businesses, phone numbers, and most importantly, a concise historical summary of case activities. DSS provides records of DEA arrest statistics.

The objective of this procurement is to populate NADDIS and DSS with select data from investigative related reports in a timely and accurate manner. DEA field investigative personnel provide information via investigative related reports (DEA-6 Report of Investigation, DEA-6 information in cable format, DEA-202 Personal History Report, and DEA-210 Defendant

Disposition Report) into a workflow process that updates NADDIS and DSS records and provides documents in an electronic format for entry into an Electronic File Room (EFR). The

EFR makes the complete investigative related reports available for viewing. Customers include

DEA intelligence analysts, field investigative personnel, headquarters statistical unit, and other authorized users throughout the law enforcement community.

Historical data indicates that the contractor received an approximate average of 38,715 documents per month to process as appropriate from December 2014 to May 2015. Additionally, on average, over 60,487 subject records are updated and 17,639 new subject records are created each month.

III. Scope of Work

The contractor shall provide DEA with data entry services to support NADDIS and DSS.

Measurable performance standards, including terms of quality, timeliness, quantity, and results required are described further herein. The performance measures are categorized as (1) screening quality; (2) data entry quality; and (3) timeliness. The Data Entry Specialist is responsible for creating new NADDIS subject records and entering all new pertinent information on existing records to include biographical information, alias names, addresses, phone numbers, associates, family members, vehicles, miscellaneous numbers, remarks, violations, arrest and disposition information.

The volume and type of document varies according to submissions received from Special

Agents, Intelligence Analysts, etc. Historical volumes and trends are depicted in Table 1 with the heading “IMPORTS 2006 - 2014” and depicted pictorially in the Chart 1 titled “Average

Monthly Imports 2006 – 2014”

Table 1 – IMPORTS 2006 - 2014

Gov Fiscal Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Totals

2006 34008 24750 32936 35474 35291 39083 36674 24848 7912 75509 33835 13843 394163

2007 53370 31896 31179 34604 34411 42381 33734 37731 34004 31644 33221 31874 430049

2008 39777 32155 27110 34335 38620 34022 34887 33035 35205 33316 31616 31363 405441

2009 46906 27548 30599 36569 38113 35464 31764 26776 48052 45960 31930 31356 431037

2010 39519 29684 32916 35644 40521 43309 38102 33723 40769 33641 42232 39316 449376

2011 40191 31156 38761 40561 36450 45057 37777 36168 43779 35792 39016 42635 467343

2012 39484 35672 42252 41153 45393 44035 38906 39509 39782 36702 40308 36716 479912

2013 39152 39622 33307 40696 47594 45036 41701 39222 43624 41084 40350 39785 491173

2014 45961 35661 36564 40833 39819 42413 40811 40718 40095 39857 37122 39885 479739

Average 42041 32016 33958 37763 39579 41200 37151 34637 37025 41501 36626 34086 37298

Average - (High & Low) 41570 31967 33752 37769 39172 41674 37270 35166 39608 38050 36540 35756 37358

Change from prior month 5814 (9603) 1784 4017 1404 2502 (4404) (2104) 4442 (1558) (1510) (784)

IMPORTS

On average, the document types received as % of total are as follows:

DEA-6 Report of Investigation or cables 77%

DEA-202 Personal History Report 16%

DEA-210 Defendant Disposition Report 7%

The table below titled “Average Monthly Imports 2006 – 2014” depicts the average volume of documents received by month during the years 2006 – 2014. This graphically portrays the data listed in Table 1 with the heading “IMPORTS 2006 - 2014”.

Chart 1 – Average Monthly Imports 2006 - 2014

Data entry is typically performed at differing rates depending on document type, as well as the skills of the individual Data Entry Specialist. Historical production ranges follow:

3 to 9 DEA-6 (Exhibit 2) documents (or cables) per hour, or

6 to 7 DEA-202 (Exhibit 3) documents per hour, or

12 to15 DEA-210 (Exhibit 4) documents per hour

Historical workflow is depicted in the following Exhibit 5 titled “FALCON Document

Management”. See Exhibit 5.

10000

15000

20000

25000

30000

35000

40000

45000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Average Monthly Imports 2006 - 2014

IV. Current Process Overview

DEA field investigative personnel provide information via investigative related reports (DEA-6

Report of Investigation (Exhibit 2), DEA-6 in cable format, DEA-202 Personal History Report

(Exhibit 3), and DEA-210 Defendant Disposition Report (Exhibit 4)) into a workflow process which require a Data Entry Specialist to manually extract and enter select information into

NADDIS and DSS as appropriate.

The Data Entry Specialist utilizes FALCON, an in-house built WEB based workflow management tool, to retrieve and route the investigative reports through the sequence of queues.

Measurements are performed at various queue stages in the FALCON workflow and serve as the basis for the calculations that the Contracting Officer’s Representative (COR) will make to evaluate Contractor’s performance. Payment of monthly invoices may be reduced as reflected in section V, Performance Measurements, of the Performance Work Statement (PWS).

Proposed changes to existing workflows, processes, and procedures will be considered by the government. However, benefit to the government must be demonstrated. Government approved changes will take some time to develop and implement. The contractor shall anticipate, at least initially, operating under existing workflows, policies, and procedures.

V. Performance Measurements

The performance measures are described herein and are categorized as (1) screening quality; (2) data entry quality; and (3) timeliness.

The government anticipates using sampling techniques to review the timeliness and quality aspects of contractor employees output. Feedback will be provided to the contractor's designated representative on-site as to what "errors" were found and counted against the contract performance. Feedback is anticipated to include summary level data and opportunity for dialogue between the COR and on-site contractor representative(s).

No allowances regarding standards and performance based deductions are planned should volumes surpass or fail to reach the ranges suggested by historical data within.

V.a Screening Quality

The contractor employee shall screen documents provided by the COR and identify those documents which are not sufficiently complete to be processed (incomplete documents). An incomplete document shall be forwarded to the COR for resolution. The contractor shall be assessed and error(s) against documents sent to the COR as incomplete (cannot be processed) which the government deems invalid; meaning the contractor did in fact have sufficient information to process the document. Each document which the contractor submits as not being able to process, which the government determines was complete enough to process, is deemed a screening quality error. Examples of the areas where the government may assign a screening error include the following:

• Confidential Source I Confidential Informant (CS/CI) File Submission

• Date of Investigation (DOI)

• Miscellaneous

• Parts of document omitted

• Pass

A measure of screening quality is calculated as the number of errors assigned by the government (numerator) divided by the total number of documents completed by the contractor (regardless if the government reviewed the documents or not) over a specific time period (calendar month). The result is subtracted from "1" to arrive at a % to be used as the accuracy level in the chart below. The target accuracy of documents screened is 99%. If the screening quality is less than 99%, the government will be compensated by deducting an amount from the contractor's total monthly invoice per the following scale:

Accuracy Level (1 – error rate, expressed as a %) Deduction (cumulative)

99% - 100% -0-

97% - 98.99% 0.5%

95% - 96.99% 1.0%

93% - 94.99% 2.0%

90% - 92.99% 3.0%

80% - 89.99% 5.0%

70% - 79.99% 10.0%

Below 70% 20.0%

V.b Data Entry Quality Documents passing contractor screening are deemed compliant documents and are processed by the contractor to extract select data from the source document and enter data as appropriate into

NADDIS and DSS. Once this is complete, the contractor shall forward documents via FALCON queues to the government (SARI) which will perform a quality assessment regarding the documents processed. Errors detected by the government are weighted as either critical (count as 1) or non-critical (count as .25 or ¼). Examples of the types of errors historically tracked by the government include the following:

01 Remarks Critical

02 Date of Information Critical

03 Key Misc. Number Critical

04 File Reference Critical

05 Violator Class Critical

06 Name Incorrect Critical

07 Subj. Not Found Critical

08 Subj. Not Processed Critical

09 Bank Account Critical

10 DSS 202 Critical

11 DSS 210 Critical

12 Address Non Critical

13 Phone Number Non Critical

14 Citizenship Non Critical

15 Nationality Non Critical

16 DOB Non Critical

17 POB Non Critical

18 Physical data Non Critical

19 Occupation Non Critical

20 Other Misc. Number Non Critical

21 Passport data Non Critical

22 SOS/CA Non Critical

23 Loc. Of Criminal Activity Non Critical

24 Remarks Other Non Critical

25 Procedural Non Critical

26 Family Members Non Critical

27 PCR/PDA/PDC Non Critical

28 Vehicles Non Critical

Screening Errors

01 CS/CI File submission Non Critical

02 DOI Non Critical

03 Miscellaneous Non Critical

04 Parts of Document Omitted Non Critical

05 Pass Non Critical

The target rate for errors is calculated as the total value of errors detected divided by the number of documents reviewed. Errors are categorized and weighted as either critical (count as 1) or non-critical (count as .25 or ¼). Multiple errors on the same document are counted as multiple errors and are cumulatively added to the error value total. The number and timing of documents and associated NADDIS and DSS data records reviewed by SARI to determine the contractor error value will vary per sampling techniques and occur during a stipulated time period, generally by calendar month. The target accuracy goal for data entry is 97%.

Target accuracy of documents processed: 97%

If the data entry quality is less than 97%, the government will be compensated by deducting an amount from the contractor’s total monthly invoice per the following scale:

Accuracy Level (1 – error rate, expressed as a %) Deduction (cumulative)

97% - 100% -0-

96% - 96.99% 1%

95% - 95.99% 2%

93% - 94.99% 3%

91% - 92.99% 4%

90% - 91.99% 5%

86% - 89.99% 10%

80% - 85.99% 20%

70% - 79.99% 30%

Below 70% 40%

Detailed guidance on how to process source documents (what information to extract and what data entry screen and field to post, etc.) is found in the SARI NADDIS Manual. This document will be provided to the successful offeror after contract award.

V.c Timeliness

The target goal is to process documents into NADDIS and DSS in an average of no more than fourteen calendar days as measured from the time the documents is sent to SARI electronically by the DEA field investigative personnel until the information and source document has been processed (entered into NADDIS and DSS as appropriate) by the contractor employee and forwarded to the COR for potential quality review.

FALCON workflow controls enable and support that documents are processed in a priority order of (1) DEA-202, (2), DEA-210, and (3) DEA-6/cable. Typically on a daily basis, DEA-202 and

DEA-210 documents are all inserted at the top of the appropriate data entry queue for contractor employee review and processing.

The work measurement will be based upon the volume of documents processed by the contractor employee and provided to the government for Quality Assurance review. The computation will be based upon the total time in days for all documents processed (submitted to the government

QA non-question queue) by the contractor during a prescribed time period (typically per calendar month) divided by the total number of documents processed (submitted to government QA non-question queue) during the same time period. The answer is expressed in average number of calendar days for contractor processing, rounded to the nearest tenth decimal place (below 5 rounds down; 5 and greater rounds up).

If the timeliness measure exceeds 14 days, penalties may be applied and the government will be compensated by deducting an amount from the contractor's total monthly invoice per the following scale:

Average days Deduction

0 to 14 days -0-

15 to 16 days 2%

17 to 18 days 3%

19 to 21 days 5%

22 to 25 days 10%

26 to 28 days 20%

29 to 31 days 25%

32 to 59 days 30%

60 to 89 days 35%

90+ days 40%

VI Non-Personal Services

The government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the DEA Contracting Officer (CO) immediately.

VII Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

VIII Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

VIII.a Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at DEA Headquarters and the contractor's corporate offices.

VIII.b Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the government and contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

VIII.c Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated government non-work days or other periods where government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall provide necessary infrastructure to support contract tasks for data entry services.

The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

VIII.d Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

VIII.e Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

IX Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at DEA Headquarters, 700

Army Navy Drive, Arlington, Virginia 22202. Normal workdays are Monday through Friday, except US Federal Holidays. Contractor employees typically work eight (8) hours per day, 40 hours per week. All employees are expected to be available during core hours. Standard hours of work shall be between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday.

X Travel / Temporary Duty (TDY)

There is no anticipated travel needed under this contract however, the Contracting Officer reserves the right to modify the contract to add travel throughout the duration of this contract, if required.

XI Deliverables and Reporting Requirements

This section describes the deliverables and reporting requirements for this effort. The following sub-sections provide details of various considerations on this effort.

XI.a Both the government and contractor will benefit from cost effective data entry process and system improvements. The contractor is incentivized to avoid potential performance based deductions from monthly invoices while the government is incentivized to repeatedly achieve the performance parameters contained herein. As such:

1. The contractor shall recommend enhancements to support effective and efficient data entry.

2. The contractor shall perform and document reviews of proposed and actual system upgrades.

3. The contractor shall review, test, and participate in discussions and exercises to evaluate the effectiveness of beta and production level data entry system(s).

The above items 1-3 shall be reported in the Quality Control Plan (QCP) by the contractor.

XI.b Contractor Personnel Reporting Requirements (CPRR)

Throughout the life of the contract at specified intervals, the Contractor shall submit information identifying those employees supporting DEA efforts in accordance with

DEA Provision titled: Contractor Personnel Reporting Requirements (CPRR). The CPRR will be provided to the contractor upon award of the contract.

XI.c Transition Plan

The contractor shall follow the transition plan submitted as part of their proposal and keep the government fully informed of status throughout the transition period, the initial ninety (90) days of contract performance. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact DEA’s mission. The contractor shall plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

XI.d Quality Control Plan

The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with the Fixed Price contract and this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the government at the time of the award of the contract. The Contracting Officer may notify the contractor of required modifications to the plan during the period of performance. The contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the governments review and approval. The government may find the QCP "unacceptable" whenever the contractors procedures do not accomplish quality control objective(s). The contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

XII Security

The personnel security access level for this contract is DEA SENSITIVE. Only U.S.

citizens or Naturalized Citizens shall be permitted to perform services on this contract.

Under no circumstances shall Contractors have access to National Security Information

(NSI) or NSI systems. The Office of Security Programs, Personnel Security Section (ISR) will conduct a suitability review on all Contractor personnel. A final suitability determination will come from ISR on Contractors requiring access to DEA facilities, systems or DEA Sensitive material. See Exhibit 6.

XIII Resources

The government will make available the materials, office space, communications capability and information for use by the contractor in the performance of this contract.

All work shall be performed on site at the DEA headquarters, 700 Army Navy Drive, Arlington

VA. 22202. There are currently 54 workstations (desktops) in place with the capacity to seat 54 contractor employees. The typical workstation configuration will consist of:

HP Workstation with an Intel Core i5 CPUi3-3130M @2.60GHz

8 GB of RAM

24” LCD monitor(s) with Windows 7 Operating System

The typical workstation does not have internet access but has access to email and instant messaging. Access to a share drive is allowed to promote sharing of documents including the

SARI NADDIS manual. Email access will be allowed on site, however only the project manager and assistant project manager are permitted to send and receive e-mail outside of DEA.

XIV Quality Assurance Surveillance Plan (QASP)

The government will monitor the contractor’s performance under this contract in accordance with the governments QASP.

XV Applicable Documents

The following documents are related to this project and will be provided to the contractor upon award of the contract.

NADDIS Manual

NADDIS Detailed Record Tutorial

Concorde Search NADDIS Record

Section 3 Contract Administration

DEA-2852.204-78 CONTRACTOR PERSONNEL REPORTING REQUIREMENTS

(JAN 2013)

(a) During the life of the contract, the contractor shall report all personnel assigned to perform under the contract using the Contractor Personnel Reporting Requirements

(CPRR) template available at http://www.justice.gov/dea/resource-center/doing-business.shtml .

(b) The report shall be updated quarterly to include any additions, updates, or changes in status. This information will be maintained by DEA’s Office of Security Programs, to ensure compliance with requirements of Homeland Security Presidential Directive 12 (HSPD-12).

(c) By the 10 th of January, April, July, and October, the Contractor shall provide the report directly to the HSPD-12.Division.Mail@usdoj.gov.

(d) Failure to submit timely updates on the quarterly Contractor report will be documented by Security Programs and reported to the Contracting Officer’s Representative (COR) or

Contracting Officer for appropriate action and may result in adverse comments to the Contractor

Performance Assessment Reporting System (CPARS).

(e) In the event of repetitive failures to provide this report, the contract may be terminated for default.

(End of clause)

DEA-2852.242-70 CONTRACTOR PERFORMANCE ASSESSMENT (JUL 2014)

(a) Pursuant to FAR subpart 42.15, the Government will assess the Contractor’s performance under this contract. Performance assessment information may be used by the Government for decision-making on exercise of options, source selection, and other purposes, and will be made available to other federal agencies for similar purposes.

(b) Performance will be assessed in the following areas:

(1) Quality of product or service;

(2) Schedule;

(3) Cost control;

(4) Business relations;

(5) Management of key personnel; and

(6) Other appropriate areas.

http://www.justice.gov/dea/resource-center/doing-business.shtml http://www.justice.gov/dea/resource-center/doing-business.shtml mailto:HSPD-12.Division.Mail@usdoj.gov

(c) For contracts that include the clause at 52.219-9, Small Business Subcontracting Plan, performance assessments will consider performance against, and efforts to achieve, small business subcontracting goals set forth in the small business subcontracting plan.

(d) For any contract with a performance period exceeding 18 months, inclusive of all options, the Government will perform interim performance assessments annually and a final performance assessment upon completion of the contract.

(e) The Government will prepare contractor performance assessment reports electronically using the Contractor Performance Assessment Reporting System (CPARS), which is the approved feeder system for the Past Performance Information Retrieval System (PPIRS).

Additional information on CPARS may be found at www.cpars.gov and on PPIRS at www.ppirs.gov.

(f) The Contractor will be provided access to CPARS to review performance assessments.

The Contractor shall designate a CPARS point-of-contact for each contract subject to performance assessment reporting. Upon setup of a contract in CPARS, the Contractor’s

CPARS point-of-contact will receive a system-generated e-mail with information and instructions for using CPARS. Prior to finalizing any contractor performance assessment, the

Contractor shall be given 14 calendar days to review the report and submit comments, rebutting statements, or additional information. Disagreements between the Contractor and the

Government performance assessment official will be resolved by a Government Reviewing

Official, whose decision on the matter will be final. Upon finalization of each performance assessment, CPARS will upload the performance assessment data to PPIRS.

(g) The Government will also report in the Federal Awardee Performance and Integrity

Information System (FAPIIS) module of PPIRS information related to:

(1) A Contracting Officer’s final determination that a contractor has submitted defective cost or pricing data;

(2) Any subsequent change to a final determination concerning defective cost or pricing data pursuant to 15.407-1(d);

(3) Any issuance of a final termination for default or cause notice; or

(4) Any subsequent withdrawal or a conversion of a termination for default to a termination for convenience.

(End of clause)

DEA-2852.242-71 INVOICE REQUIREMENTS (MAY 2012)

(a) The Contractor shall submit scanned or electronic images of invoice(s) to the following http://www.cpars.gov/ http://www.ppirs.gov/ e-mail addresses:

(1) Office of Administration, invoice.admin@usdoj.gov;

(2) Alyse Girard, Contract Specialist, alyse.n.girard@usdoj.gov; and

(3) Contracting Officer’s Representative: TBD

(b) The date of record for invoice receipt is established on the day of receipt of the e-mail if it arrives before the end of standard business hours (5 p.m. local), or the next business day if the invoice arrives outside of normal business hours. Scanned documents with original signatures in

.pdf or other graphic formats attached to the e-mail are acceptable. Digital/electronic signatures and certificates cannot be processed by DEA and will be returned.

(c) In addition to the items specified in FAR 32.905(b), a proper invoice shall also include the following minimum additional information and/or attached documentation:

(1) Total/cumulative charges for the billing period for each Contract Line Item

Number (CLIN);

(2) Dates upon which items/services were delivered; and

(3) The Contractor’s Taxpayer Identification Number (TIN).

(d) Invoices will be rejected if they are illegible or otherwise unreadable, or if they do not contain the required information or signatures.

(End of clause)

DEA-2852.242-72 FINAL INVOICE AND RELEASE OF RESIDUAL FUNDS

(MAY 2012)

(a) The Contractor shall submit a copy of the final invoice to the Contracting Officer at the address listed in clause DEA-2852.242-71, Invoice Requirements. The final invoice must be marked “Informational Copy – Final Invoice.”

(b) By submission of the final invoice and upon receipt of final payment, the Contractor releases the Government from any and all claims arising under, or by virtue of, this contract.

Accordingly, the Government shall not be liable for the payment of any future invoices that may be submitted under the above referenced order.

(c) If residual funds on the contract total $100 or less after payment of the final invoice, the

Government will automatically de-obligate the residual funds without further communication with the vendor.

(d) If funds greater than $100 remain on this order after payment of the final invoice, the

Government will issue a bilateral modification to de-obligate the residual funds. The contractor will have up to 30 calendar days after issuance of the modification to sign and return it. The contractor’s signature on the modification shall constitute a release of all claims against the

Government arising by virtue of this contract, other than claims, in stated amounts, that the

Contractor has specifically exempted from the operation of the release. If the contractor fails to sign the modification or assert a claim within the stated period, the Government will de-obligate the residual balance and proceed with close-out of the contract.

(End of clause)

DEA-2852.242-73 CONTRACTING OFFICER’S REPRESENTATIVE (MAY 2012)

(a) Pursuant to FAR 1.602-2, the following individual has been designated as the Contracting

Officer's Representative (COR) under this contract:

TBD

DEA Headquarters

Office of Administration (SA)

Arlington, VA 22202

(b) The COR has responsibility for performing contract administration, which includes, but is not limited to, the following duties: functioning as the technical liaison with the contractor;

monitoring the contractor’s performance and progress of the work; receiving, inspecting, and accepting all deliverables or services provided under the contract; and reviewing all invoices/vouchers submitted for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

DEA-2852.242-74 CONTRACT ADMINISTRATION POINTS OF CONTACT (MAY

2012)

(a) The Contract Administration Office for this contract is:

U. S. Department of Justice

Drug Enforcement Administration (DEA)

Office of Acquisition and Relocation Management (FA)

8701 Morrissette Drive

Springfield, VA 22152

Contract Specialist/telephone #/email: Alyse Girard, 202-307-4837, Alyse.n.girard@usdoj.gov

Contracting Officer/telephone #/email: Doreen U. Adair, 202-307-7806, Doreen.U.Adair@usdoj.gov

Contracting Officer’s Representative (COR): See DEA-2852.242-73

(b) Contract administration for the contractor shall be performed by:

Name: __________________________________________________________

Title: __________________________________________________________

Address: ________________________________________________________

Telephone: _______________________________________________________

Email: ________________________________________________________

(End of clause)

DEA-2852.245-70 GOVERNMENT-FURNISHED RESOURCES (MAY 2012)

(a) For Contractor employees performing full-time at the Government’s facilities, the

Government will provide resources, such as office space, utilities, furniture, computers, and access to Government network systems at no cost to the Contractor. Access to the World Wide

Web may or may not be provided.

(b) Government-furnished property that is used exclusively at the Government’s facilities remains under the control of the Government. The Contractor is not required to maintain accountability or provide reporting on such property. However, the Contractor shall report damage, loss, or theft of such property in accordance with DEA procedures.

(c) The Contractor shall maintain accountability of Government-furnished property that is used away from Government facilities in accordance with the Property clause of this contract.

Subcontracting Compliance

a. The contractor shall complete the subcontracting certification form, if required, after award. A copy of the form will be provided to the contractor upon award of the contract.

b. Submission of the certification form shall be made to the Contracting officers and the

Contracting Officer’s Representative (COR) annually, upon completion of each contract period of performance (i.e. base year plus any option period).

c. The certificate shall be completed by a designated company officially authorized to act on behalf of the company that has been selected as the recipient of the contract award.

Section 4 Contract Clauses

FAR 52.203-17 – Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights (APR 2014)

FAR 52.204-4 – Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

(MAY 2011)

FAR 52.204-7 – System for Award Management (JUL 2013)

FAR52.204-9 – Personal Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.204-13 – System for Award Management Maintenance (JUL 2013)

FAR 52.204-19 – Incorporation by Reference of Representations and Certifications (NOV

2014)

FAR 52.207-3 – Right of First Refusal of Employment (May 2006)

FAR 52.232-39 – Unenforceability of Unauthorized Obligations (JUN 2013)

FAR 52.232-40 – Providing Accelerated Payment to Small Business Subcontractors (DEC

2013)

FAR 52.237-3 – Continuity of Services (Jan 1991)

FAR 52.245-1 – Government Property (APR 2012)

FAR 52.253-1 – Computer Generated Forms (Jan 1991)

FAR 52.212-4 – Contract Terms and Conditions – Commercial Items (DEC 2014)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (MAR 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

https://acquisition.gov/far/current/html/52_207_211.html#wp1146366 https://acquisition.gov/far/current/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_233_240.html#wp1113344 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html#wp1141983 http://uscode.house.gov/

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

_X_ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011)

(15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

_X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

(15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)

(15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

_X_ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2014)

(15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2014) of 52.219-9.

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__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644©).

_X_ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

_X_ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013)

(15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB)

Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

(29 U.S.C. 793).

_X_ (31) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

_X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962©(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)©). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014)

(E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s

13423 and 13514).

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__ (ii) Alternate I (Jun 2014) of 52.223-14.

_X_ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42

U.S.C. 8259b).

__ (39)(i)…