JOFOC_YMCA_REDACTED.pdf

Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Justification and Approval for Other than Full and Open Competition

Control #: ATF19- ARQ #DJA-19-ANCE-PR-0504 Page 1 of 4

1. Contracting Activity:

Office of Management - Property, Acquisitions and Safety Division 99 New York Avenue NE, 3.S-125 Washington, DC 20226 Contracting Officer: Brian Wilkins 202-648-9120 Email: Brian.Wilkins@atf.gov

Requesting Office:

Nationa Center for Explosives Training and Research 3750 Corporal Road, Redstone Arsenal Huntsville, AL 35898 POC: Greg Smith 707-592-9976 Email: Greg.Smith@atf.gov

2. Nature/Description of Action being approved, i.e., sole source, limited competition, establishment of a new source, etc:

This Justification for Other than Full and Open Competition (JOFOC) authorizes and approves the issuance of a sole source firm-fixed price purchase order for the uses of Training, Conference and Lodging facilities at the YMCA Ranch in Winter Park, Colorado.

3. Description of Supplies/Services and estimated value, including options:

The required facilities will be used to execute Exercise Ravens Challenge during the period of 1-10 May 2019. The acreage associated with the YMCA facility will be utilized for training of Public Safety Bomb Squads and Military Personnel hosted by ATF. The facilities includes lodging to be housed at the location during the exercise period, command and control for direction of the exercise to include live fire and range facility, briefing areas and secure parking areas for State and Local participants. This exercise will involve multiple Federal Agencies, State and Local Law Enforcement personnel and Military Bomb Technicians and will involve over 200 personnel. Exercise represents the opportunity to meet performance improvement requirements according to ATF's Ravens Challenge mission and strategic goals.

Proposed Contractor:

YMCA of the Rockies Snow Mountain Ranch PO Box 169 Winter Park, CO 80482 mailto:Brian.Wilkins@atf.gov mailto:Greg.Smith@atf.gov

Control #: ATF19- ARQ #DJA-19-ANCE-PR-0504 Page 2 of 4

Estimated Cost: $102,109.00 is based on the following:

• Single Occupancy per night @ $89.00 x 79 guest = $7,031.00 x 5 nights = $35,155.00

• Single Occupancy per night @ $69.00 x 47 guest = $3,243.00 x 5 nights = $16,215.00

• (2) Bedroom Cabin per night @ $179.00 x 4 guest = $716.00 x 5 nights = $3,580.00

• (3) Bedroom Cabin per night @ $229.00 x 5 guest = $1,145.00 x 9 nights = $10,305.00

• Large Cabin per night @ $259.00 x 4 guest = $1,036.00 x 9 nights = $9,324.00

• Large Cabin per night @ $334.00 x 5 guest = $1,670.00 x 9 nights = $15,030.00

• Meeting Room @ $1,000.00 x 9 days = $9,000.00

• Cabin Space @ $3,500.00

4. Statutory Authority Cited and Reason for this Authority:

Please select one:

[X] 41 USC 3304(a)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, FAR 6.302-1

[ ] 41 USC 3304(a)(2), Unusual and Compelling Urgency, FAR 6.302-2

[ ] 41 USC 3304(a)(3), Industrial Mobilization, FAR 6.302-3

[ ] 41 USC 3304(a)(4), International Agreement, FAR 6.302-4

[ ] 41 USC 3304(a)(5), Authorized or Required by Statute, FAR 6.302-5

[ ] 41 USC 3304(a)(6), National Security, FAR 6.302-6

[ ] 41. USC 3304(a)(7). Public Interest, FAR 6.302-7

5. Demonstration of Contractor’s Unique Qualifications or Nature of the Acquisition that Requires use of Authority Cited:

• YMCA and the acreage associated with the facility is the selected training area for this exercise, and is the only facility available which can meet all the logistics required to execute a LIVE FIRE Explosive Ordinance Deposal (EOD) exercise, and provide Command and Control Facilities as well as lodging for participants in one (1) central location.

Control #: ATF19- ARQ #DJA-19-ANCE-PR-0504 Page 3 of 4

• Ravens Challenge series of exercises for 2019 will be conducted in Winter Park, Colorado.

• The funds for this venue are provided to ATF on a reimbursable and ATF administers the exercise and coordinates the logistics.

• The Ravens Challenge is unique as it is the only National Level Exercise for Public Safety Bomb Technicians and Military personnel to perform LIVE Fire operations in a Tactical environment. This facility is the only one available in the required location that is able to facilitate the magnitude of this exercise.

6. Description of efforts made to ensure that offers were solicited from as many potential sources as practicable.

A Notice of Intent will be posted via the Federal Business Opportunity (FBO) website.

7. Determination by the Contracting Officer that the anticipated Dollar Value, including options demonstrates of fair and reasonable cost:

In accordance with Federal Acquisition Regulation (FAR) 13.106-3(a)(2)(iv), a comparison of the proposed price by YMCA of the Rockies was made with prices proposed with same or similar items in a related industry.

Service Provider Cost per night

Best Western Single Occupancy $ Comfort Inn Single Occupancy $ The Lodge & Spa Single Occupancy $ Colorado Mountain Vacations (Cabins cost ranges between)

Based on the above comparisons, the Contracting Officer (CO) has determined the stated price is fair and reasonable.

8. Market Research:

The internet was searched for a list of contractors that could provide the same service or compatible service. The market research showed that only the YMCA Ranch in Winter Park, Colorado is the only vendor in the area to provide Training Space, Conference and Lodging.

Control #: ATF19- ARQ #DJA-19-ANCE-PR-0504 Page 4 of 4

9. Additional Supporting Facts:

a) Explanation of why technical data packages, specifications, engineering descriptions, statements of work or purchase descriptions suitable for full and open competition have not been developed or are not available: N/A

b) If FAR 6.302-1 is cited for follow-on, state the estimate of cost to the Government that would be duplicated and how the estimate was derived. In addition, state the data, estimated cost, or other rationale as to the extent and nature of the harm to the Government: N/A

c) If FAR 6.302-2 is cited, estimated cost or other rationale as to the extent and nature of harm to the Government: N/A

10. Listing of Sources that expressed a written interest in this acquisition:

None

11. Actions Taken to Remove or Overcome any Barriers to Competition:

The Bureau makes every effort to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. The Acquisitions Branch will continue to utilize bidding websites as well as other competitive procedures to promote competition to the maximum extent practicable.

The Requesting Office will continue to research the marketplace and communicate with other agencies to determine if similar products and /or services can meet its needs in the future to remedy the restricted competition on future requirements of this technical nature.

Control #: ATF19- ARQ #DJA-19-ANCE-PR-0504 Page 5 of 4

GREGORY

SMITH

Digitally signed by GREGORY

SMITH

Date: 2019.04.23 10:01:04 -04'00'

Certifications:

TECHNICAL AND REQUIREMENTS CERTIFICATION:

I certify that the facts and representations under my cognizance which are included in this justification are complete and accurate.

Technical POC Date

I certify that the justification is accurate and complete to the best of my knowledge and belief.

Digitally signed by BRIAN WILKINS Date: 2019.04.24 09:17:32 -04'00'

Contracting Officer Date

BRIAN WILKINS