SOW_-_Portable_Restrooms.docx

Statement of Work (Portable Restrooms)

1. Background

ATF is a law enforcement organization. ATF’s unique responsibilities consist of reducing violent crime, collecting revenue, and protecting the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson by working directly and in cooperation with other government agencies to:

1. Suppress and prevent crime and violence through enforcement, regulation and community outreach;

1. Ensure fair and proper revenue collection;

1. Provide fair and effective industry regulation;

1. Support and assist Federal, State, Local and international law enforcement;

1. Provide innovative training programs in support of criminal and regulatory enforcement functions;

1. Help reduce the criminal use of firearms;

1. Provide for public safety by reducing the criminal misuse of explosives, combating arson, and remove safety hazards caused by improper and unsafe storage of explosive materials.

0. Organization

The Office of Management oversees ATF's core administrative functions of financial management, building management, asset forfeiture, safety programs, acquisitions and property management, serving both internal and external stakeholders.

2.0 SCOPE. This requirement is to be accomplished for the Realty and Building Operations Branch (RBOB), Logistics and Acquisitions Division (LAD), Office of Management, Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF), Department of Justice (DOJ). RBOB requires onsite portable restroom service located at McKinley and Capano Ranges. The contract support is necessary in order for the Facility Manager to provide this service to the ATF National Center for Explosives Training and Research (NCETR) facilities and ranges located at the Redstone Arsenal in Huntsville, Alabama.

3.0 OBJECTIVE. The purpose of this Statement of Work (SOW) is to provide (13) portable restrooms to Mckinley and Capano Ranges. The contractor shall empty, sanitize and stock all portable restrooms on a weekly basis. as outlined in Section 4.0 Tasks.

4.0 TASKS. The Contractor will be assigned work through the Contracting Officer’s Representative (COR). All tasks shall have the COR’s concurrence prior to starting work.

4.1 TASK 1 – Delivery of 13 portable restrooms to the designated locations. (Deliverable 1)

4.2 TASK 2 – Maintain Weekly Services on all Portables. (Deliverable 2)

4.2.1 Weekly services include emptying, sanitizing and stocking.

4.3 TASK 3 – Provide Damage Waiver

4.3.1 Manage U.S Army Garrison services at all ATF ranges. Escort Army service workers at their job cites when services are scheduled to occur. Provide them access to perform their duties. Secure the facilities upon completion.

4.4 TASK 4 – Maintenance of portables on an as needed basis. (Deliverable 3)

5.0 DELIVERABLES

5.1 The list of deliverables are indicated below.

7.0 PERIOD OF PERFORMANCE. The period of performance for this requirement will be twelve (12) months.

8.0 PLACE OF PERFORMANCE. The primary place of service shall be at the ATF National Center for Explosives Training and Research (NCETR) McKinley and Capano ranges located at the Redstone Arsenal in Huntsville, Alabama.

9.0 CONTRACT TYPE. Firm-Fixed-Price

13.0 PAYMENT PROCEDURES

13.1 ATF requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by CLIN. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor. Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices should be submitted to financebranch@atf.gov , the ATF COR and the CO. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at 202/648-7860.

13.2 If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

13.3 To constitute a proper invoice, each invoice must include the following information and/or documentation:

(a) Name, address and telephone of the Contractor;

(b) Date of invoice and invoice number;

(c) Contract number; also modification number, if applicable; and task order number and its modification, if applicable;

(d) Description of the supplies/services rendered (including hours incurred and billing rate, if applicable);

(e) A schedule depicting the following information:

1. Amount Invoiced by Task

1. Authorized Amount by Task

1. Remaining This Period by Task

1. Cumulative Amount Invoiced by Task

1. Value of Contract Balance by Task

(f) Name of Contracting Officer’s Representative (COR);

(g) Travel and ODCs

(h) Signature of authorized representative of the firm with the following invoice certification:

“The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, shall be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this contract.”

BY:

TITLE: _____

DATE:

13.4 Contract Funding Status. The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 85 percent of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract’s expiration date; whichever is sooner. The contractor is cautioned that performance of work above the contract’s ceiling is at the contractor’s risk.

(a) Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

(b) NIST Special Publication 800-53

(c) ATF Minimum Security Requirements for Contractor Off Site Labs

(d) ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

(e) Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

17.0 CERTIFICATION OF INVOICES

17.1 The Payment Office listed on the first page of the Award Document will make payment upon receipt of an accepted and properly submitted invoice.

17.2 Invoices/vouchers will be completed and submitted in accordance with this Section 5(b) – Electronic Invoicing. The final invoice will be paid upon Government acceptance of the final deliverable. Please also provide a copy of the invoice to the Contracting Officer.

17.3 The COR’s certification of acceptance is an integral part of the correct invoice/voucher discussed in the "Discounts for Prompt Payment" clause, Section I (FAR Clause 52.232-8).

17.4 Upon certification, the COR will forward the invoice/voucher to the Payment Office, as appropriate.

17.5 The Invoice/Voucher shall include:

18.0 PAYMENT

18.1 Payment for all supplies and services shall be made upon Government acceptance, in accordance with the appropriate Payments Clause, FAR 52.232-7.

19.0 INVOICE PAYMENT

19.1 The address to which payment should be made is: financebranch@atf.gov.

Electronic Invoicing (June 2005)

1. ATF strongly encourages contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

1. Each invoice must be a proper invoice in accordance with FAR 32.905.

Contractors able to submit invoices electronically should submit each invoice to financebranch@atf.gov with a copy to the COR. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at (202) 648-7860.

20.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

ELECTRONIC MAIL Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

21.0 SYSTEM FOR AWARD MANAGEMENT (SAM). The selected

contractor must have an active registration in the SAM database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

22.0 CONTRACTOR PERSONNEL QUALIFICATIONS. The contractor shall have the knowledge and equipment to service portable restrooms. The contractor shall have the ability to pass a background check for access to Redstone Arsenal.

23.0 KEY PERSONNEL

24.0 POINTS OF CONTACT

24.1 Contracting Points of Contract

The following ATF points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance should be referred to:

Bureau of ATF

Attn: Contracting Officer (CO) 99 New York Avenue, NE, Washington, DC 20226 Phone: 202.648.7612

25.0 CONTRACT MANAGEMENT. Notwithstanding the contractor’s

responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

(a) Contracting Officer (CO): The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority. In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

1. Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.

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