SOW_Range_ATV_Tractor_Maintenance.docx

STATEMENT OF WORK

Preventative Maintenance Range Vehicles (ATVs and Tractors)

1.0 BACKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a principal law enforcement agency within the United States Department of Justice dedicated to preventing terrorism, reducing violent crime, and protecting our Nation. The men and women of ATF perform the dual responsibilities of enforcing Federal criminal laws and regulating the firearms and explosives industries. They are committed to working directly, and through partnerships, to investigate and reduce crime involving firearms and explosives, acts of arson, and illegal trafficking of alcohol and tobacco product.

2.0 OBJECTIVE

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) intends to contract preventative maintenance twice annually on range vehicles (33 ATVs and 7 tractors) located on Redstone Arsenal at Capano Range, Corkern Range, McKinley Range, and Arson Complex which are locations controlled by NCETR.

3.0 DESCRIPTION OF SERVICES

3.1 Pick up and drop of range equipment for preventative maintenance at ATF McKinley Range will be made on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday thru Friday. The location for the ATF McKinley Range is 7898 Buxton Rd, Redstone Arsenal AL, 35898.

3.2 Pick up and drop of range equipment for preventative maintenance at ATF Capano Range will be made on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday thru Friday. The location for the ATF Capano Range is 8859 Sweet Gum Circle Redstone Arsenal AL, 35898.

3.3 Pick up and drop of range equipment for preventative maintenance at ATF Arson Complex will be made on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday thru Friday. The location for the ATF Arson Complex is 3756 Corporal Redstone Arsenal AL, 35898

3.4 Pick up and drop of range equipment for preventative maintenance at ATF Corkern Range will be made on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday thru Friday. The location for the ATF Corkern Range 5389 Creek Rd Redstone Arsenal AL, 35898

3.5 Services to be performed 2 (twice) annually

3.5.1 Replace Oil and Oil Filter

3.5.2 Replace Fuel Filter

3.5.3 Grease all fittings

3.5.4 Check Tread level of all tires

3.5.5 Check lights to verify they are operational

3.5.6 Check hydraulic oil

3.5.7 Check batter and make sure operational

*All repairs needed beyond coverage of preventative maintenance contract shall be reported to Contract Officer Representative (COR) along with an estimated cost of repair.

4.0 Range vehicle Descriptions:

· 3 Bobcat 3400XL

· 21 John Deere Gators

· 1 Kubota B2710

· 1 John Deer 3520

· 1 Kubota M7060D

· 1 Kubota M6040

· 5 Kubota X900

· 4 Kubota X1140

· 2 Bobcat T320

· 1 Bobcat T300

5.0 DELIVERY PERSONNEL: Delivery personnel must gain access to the facility through the Redstone Arsenal gate 1 guards located on Martin Rd, Redstone Arsenal 35898. The driver must have a valid driver’s license, current vehicle registration and a delivery order indicating which buildings units will be picked up and delivered to and from.

6.0 KICK OFF MEETING: Attend a kick-off meeting 5 days after contract award. Meet with the Technical POC to meet and greet. Discuss approach, policies, and procedures.

7.0 INSPECTION AND ACCEPTANCE

Inspection/Acceptance. Services under this contract shall be inspected and accepted by the Technical POC at the location. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance in accordance with the appropriate inspection and acceptance clause.

The basis for acceptance shall be compliance with the Requirements/objectives/constraints set forth in the contract, and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

9.0 PERIOD OF PERFORMANCE. The period of performance for this requirement will be for (1) base year with (4) option years.

10 PLACE OF PERFORMANCE. The primary place of work shall be Huntsville, Alabama 35898

11.0 CONTRACT TYPE. Firm Fixed Price with Economic Price Adjustment

12.0 PAYMENT PROCEDURES

12.1 ATF requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by CLIN. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor. Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices should be submitted to financebranch@atf.gov , the ATF COR and the CO. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at 202/648-7860.

12.2 If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

12.3 To constitute a proper invoice, each invoice must include the following information and/or documentation:

Name, address and telephone of the Contractor;

Date of invoice and invoice number;

Contract number; also modification number, if applicable; and task order number and its modification, if applicable;

Description of the supplies/services rendered (including hours incurred) and billing rate, if applicable);

A schedule depicting the following information:

· Amount Invoiced by Task

· Authorized Amount by Task

· Remaining This Period by Task

· Cumulative Amount Invoiced by Task

· Value of Contract Balance by Task

Name of Contracting Officer’s Representative (COR);

Travel and ODCs

Signature of authorized representative of the firm with the following invoice certification:

“The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, shall be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this contract.”

BY:

TITLE: ______

DATE:

12.4 Contract Funding Status. The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 75 percent of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract’s expiration date; whichever is sooner.

13.0 CERTIFICATION OF INVOICES

13.1 The Payment Office listed on the first page of the Award Document will make payment upon receipt of an accepted and properly submitted invoice.

13.2 Invoices/vouchers will be completed and submitted in accordance with this Section 5(b) – Electronic Invoicing. The final invoice will be paid upon Government acceptance of the final deliverable. Please also provide a copy of the invoice to the Contracting Officer.

13.3 The COR’s certification of acceptance is an integral part of the correct invoice/voucher discussed in the "Discounts for Prompt Payment" clause, Section I (FAR Clause 52.232-8).

13.4 Upon certification, the COR will forward the invoice/voucher to the Payment Office, as appropriate.

14.0 PAYMENT

14.1 Payment for all supplies and services shall be made upon Government acceptance, in accordance with the appropriate Payments Clause, FAR 52.232-7.

15.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

ELECTRONIC MAIL. Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

16.0 QUALITY CONTROL.

The contractor shall develop, implement and Maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action and procedures necessary to affect quality control of all performance provided under the contract. The program shall allow inspection and evaluation by the Government, and shall be applicable to all subcontractors and members of the contractor’s team, as appropriate.

17.0 POINTS OF CONTACT

17.1 Contracting Points of Contract

The following ATF points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance should be referred to:

Bureau of ATF

Attn: Contracting Specialist (CS) 99 New York Avenue, Washington, DC 20226 Phone: (v) 202/648.7612

Attn: Starla Bond, Contracting Officer’s Representative (COR) Bldg 3750 Corporal Rd, NE, Redstone Arsenal, AL 35898 Phone: (v) 256-261-2702

18.0 CONTRACT MANAGEMENT. Notwithstanding the contractor’s

Responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

(a) Contracting Officer (CO): The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority.

In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The CO is Tabitha Wheeler (see 13.0). During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

(b) Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.