DJA-22-ASOD-PR-0283 - Statement of Work vFinal.pdf

Department of Justice Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF)

Special Operations Division – Emergency Support Function #13

(ESF#13)

Statement of Work (SOW) Re-stocking of Consumable Equipment

DJA-22-ASOD-PR-0283 SOW ESF #13 Supply Re-stocking

1.0 General

1.1 Background: ATF is a law enforcement organization. ATF’s unique responsibilities consist of reducing violent crime, collecting revenue, and protecting the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson by working directly and in cooperation with other government agencies to:

a) Suppress and prevent crime and violence through enforcement, regulation and community outreach;

b) Ensure fair and proper revenue collection;

c) Provide fair and effective industry regulation;

d) Support and assist Federal, State, Local and international law enforcement;

e) Provide innovative training programs in support of criminal and regulatory enforcement functions;

f) Help reduce the criminal use of firearms;

g) Provide for public safety by reducing the criminal misuse of explosives, combating arson, and remove safety hazards caused by improper and unsafe storage of explosive materials.

1.2 Organization: ATF is a law-enforcement organization with unique responsibilities. It is dedicated to reducing violent crime and protecting the public. ATF enforces federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson. The Agency accomplishes this mission by working directly with and cooperating with other Federal, state, local, and international authorities. The Bureau’s objective is to provide fair and effective industry regulation, provide assistance to Federal, state, local and international law enforcement, prevent crime and violence through enforcement, regulation, and community outreach, and provide innovative training programs that support criminal and regulatory enforcement activities.

ATF is a highly-decentralized organization composed of 25 Field Division offices and approximately 250 field and satellite offices across the continental United States (U.S.), Hawaii and Alaska.

ESF#13’s mission is to coordinate and provide material support to a federal law enforcement disaster response. ESF#13 provides critical, consumable, safety supplies and related items in support of this mission. During 2021, ESF#13 supported responses to Hurricane Henri, Ida, and others. ESF#13 also supported rescue efforts relating to tornado damage in Kentucky. ESF#13 requires an immediate restocking of this consumable equipment.

1.3 Objective/Purpose: The objective of this SOW is for the contractor provide consumable personal protective kits, sleeping bags, purified water and meals ready to eat to support the ESF#13 mission.

1.4 Scope: The contractor shall provide all necessary personnel and equipment required to meet the requirements and tasks outlined in this SOW. Technical Exhibit 1 provides a list of the required items to be delivered.

All listed items are brand name or equal. ESF#13’s technical experts will review any suggested equal or equivalent products. To be reviewed, it is the contractor’s responsibility to provide product literature, product specifications, and information relating to safety standards in comparison to the specified item. Safety standards may include, but aren’t limited to OSHA, ANSI, DLA, NAMSA, MIL-PRF, and others as applicable. Cube, weight, and safety standards all play a critical part in evaluating a product. ESF#13 technical expert will only evaluate Equal or equivalent items that provide this information.

ESF#13 is purchasing fully assembled “kits”. The kits will contain the below items and be packed in the manner specified below found in Technical Exhibit 1.

Product replacement. If a product must be replaced with an alternate item, the contractor must receive written permission (via email) from ESF#13’s technical expert and the contracting officer(s). The contractor will be responsible for providing the technical data on this proposed replacement item. ESF#13 technical experts are not required to accept a replacement item. It is the contractor’s responsibility to evaluate the availability of these products at the time of quote and propose alternative equal or equivalent products if they foresee a delivery delay.

Kits will be inspected upon delivery. The government fully intends to reject any delivery (in its entirety) that includes missing or replaced items without prior approval from ESF#13’s technical experts and contracting officer(s).

The contractor shall provide full delivery or all items. No partial delivery or invoices will be accepted.

1.5 Required Delivery Date: The required delivery date for all items is no later than June 1, 2022.

1.6 Delivery: The contractor is responsible for delivery of all items to the ESF#13 facility located in Sandston, VA. The exact address will be provided to the contractor upon award. The location is a secure government facility that is not staffed by ESF#13 daily. The contractor shall coordinate a single, scheduled delivery of all items. The contractor shall notify ESF#13 personnel a minimum of 5 business days prior to delivery. ESF#13 is not responsible for additional delivery cost if the delivery has not been coordinated. Personnel other than ESF#13 at this location are not permitted to accept deliveries for ESF#13. The contractor shall be responsibility to store all items until a single delivery can be made. ESF#13 does not have a loading dock at this location but does have material handling equipment and certified operators. • All items will be palletized for delivery.

1.7 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this requirement may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.8 Inspection and Acceptance:

1.8.1 Inspection and Acceptance:

1.8.1.1 Supplies or services delivered under this requirement shall be inspected and accepted by the respective COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

1.8.1.2 The basis for acceptance shall be compliance with the requirements, objectives and other terms and conditions set forth in this SOW.

1.8.1.3 Deliverable items rejected shall be corrected IAW the applicable clause(s) or SOW specifications.

1.8.2 Acceptance Criteria

1.8.2.1 The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the SOW. The Contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the Contractor, at no additional cost to the Government.

1.8.2.2 Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

1.8.3 Rejection Procedures

1.8.3.1 If the respective COR rejects any deliverable, that rejected document will be handled in the manner described in this Section and the SOW.

1.8.3.2 After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

1.8.3.3 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject SOW.

1.8.3.4 Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.

1.9 Mandatory Use of Government-to-Government Electronic Mail: Unless exempted by the CO, in writing, communication after contract award with Government agencies shall ordinarily be transmitted via electronic mail (e- mail).

1.10 General Government and Contractor Roles and Responsibilities:

1.10.1 The roles of a federal CO, a COR, other key government representatives and the Contractor Representative (CR) are explained below.

1.10.1.1 The CO ensures performance of all necessary actions for effective contracting, compliance with the contract terms, and safeguards the interests of the U.S. in the contractual relationship. The CO also ensures that the Contractor receives impartial, fair, and equitable treatment under this SOW. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance and authorization of pertinent remedies based on input from the COR.

1.10.1.2 The COR is responsible for technical administration of the SOW and for assuring proper government surveillance and assessment of the Contractor’s performance. The COR is the primary point of contact for the CR and shall be alerted of any changes or events that could adversely impact the Contractor’s ability to effectively perform the requirements of the SOW.

Based on a monthly analysis of the Contractor’s performance, the COR will recommend the application of remedies to the CO.

1.10.1.3 The CR serves as the single point of contact for the Contractor for collecting, reviewing and submitting performance data and information to the CORs, engaging in discussions and resolving issues with the COR. The CR is responsible for notifying the respective COR via email of any requested changes in the established delivery schedule for any deliverable. If this notification does not occur, the original delivery date will be used in calculating on-time delivery.

The CR shall email all deliverables to the respective COR.

1.10.1.4 The Project Leads (PL) have the primary responsibility for monitoring and reporting the Contractor performance in the areas of timely delivery and deliverable quality to the CORs.

1.11 ATF Policies, Procedures and Standards:

1.11.1 The contractor shall conform to all ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures. The following guidelines are applicable to this requirement:

a. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and

Internet Information and Applications, as it applies to this requirement

1.12 System for Award Management (SAM): The selected contractor shall have an active registration in the SAM database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

2.0 Attachments/Technical Exhibit List

2.1 Technical Exhibit 1 – Required Items

TECHNICAL EXHIBIT 1

Required Items

Item #1 – Consumable Personal Protective Kits

Quantity – 351 kits

Kits contains (one of each item unless otherwise noted):

Packing Instructions:

1. Condor Outdoor Products - Compact Assault Pack Gen II, Olive Drab Product Code 111222.

(Below products will be located within this bag) (Quantity 351)

Main Compartment – Largest section to the rear, closest to the wearer:

2. Camelbak – Chute Mag, 32oz (1L) bottle, clear Item# CB-1513. Custom ESF#13 single color printing (artwork provided upon award).

3. Snugpak – Jungle Blanket XL, Olive, Item# 92245

4. Blauer – Breakaway Safety Vest, Police Logo, Hi-Vis Yellow, Size L-XL, Style #339P

5. Rothco – Reversible Rubberized Poncho (OD/Yellow), 50”x80”, .20mm in thickness, Item# 3624

6. Rothco – Lightweight, Adjustable, Mesh, Boonie Hat, Color Khaki, Item# 59555

7. ESS – Crossbow Black 2x w/Clear & w Smoke Gray lenses, includes hard case, retaining strap, lens cloth, and anti-fog solution. Model# 740-0504

Middle Compartment – Section between the rear and front sections:

8. Adventure Medical Kits – Mountain Hiker Medical Kit, Item #0100-1001

9. North American Rescue Products – Combat Application Tourniquet (Gen 7 or current), black, Item #30-0001

10. H&H Medical – H-Bandage Compression Dressing Flat Fold, Item #HBFF01

11. Cyalume Technology – ChemLight, Tactical Light, One Package of 10 Green Chemlights, 6”, 12 hours, one case of 10. (Total of 10 individual chemlights per kit)

12. Mechanix Wear – Pursuit D5, cut-resistant gloves, Size Large

Front, Small, Top Compartment:

13. 3M – E-A-R, EZ-Fit Earplugs, corded, individual poly bag, Five (5) bags/pairs per kit, Item# 312-1222

14. Rothco – G.I. Style Police Whistle w Lanyard, Color Olive Drab, Item# 8300

Front, Bottom Compartment:

15. Adventure Medical Kits – Adventure Bath Wipes, 8”x 8”, One Package of 8, Item# 0170-0306.

(Total of 8 individual wipes per kit)

16, Greenerways Organic – 2 in 1 SPF30 Sunscreen and Bug Repellent, 3Fl oz tube.

17. Streamlight – Bandit Pro Rechargeable LED Headlamp, USB cord, Hat Clip, and Elastic Strap, Black Part # 61714

18. Nuun – Nuun Sport, 10 servings/tablets (55g/tablet) tube, Flavor Citrus Fruit

19. Nuun – Nuun Sport, 10 servings/tablets (55g/tablet) tube, Flavor Tri-Berry

Item #2 – Sleeping Bags

1. Snugpak – Jungle Bag, Right Side, Olive, Item# 92250 Quantity 200

Item #3 – Purified Water

1. Nestle – Pure Lift, Purified Water (mineral enhanced). A pallet will consist of 0.5L/16.9oz bottle, 24 bottles per individually wrapped carton, 78 Cartons per pallet. Pallets will be shrink wrapped to ensure pallet stability. The bottles must be produced/manufactured within 6 months of delivery.

Quantity 3 Pallets - A total of 1,872 individual bottles.

Item #4 – Meals Ready to Eat

1. Heatermeals – Heatermeals EX, Assorted Lunch/Dinner Entrees. A pallet will consist of 12 assorted meals per case, 60 cases per pallet, totaling 720 meals. Pallets will be shrink wrapped to ensure pallet stability. The meals must be produced/manufactured within 6 months of delivery.

Quantity 2 Pallets - A total of 1,440 assorted meals.

1.11 ATF Policies, Procedures and Standards: