Determination_to_solicit_from_a_single_source.pdf

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WBR 1413.106-1 Template 1 (11/2020)

DETERMINATION TO SOLICIT FROM A SINGLE SOURCE

Pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT) Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).

Pursuant to FAR 13.106-1(b)(1)(ii), when a single source is identified to provide a portion of the purchase as a Brand-Name, the documentation in paragraph 3 must state that this determination is only for a portion of the requirement.

1. Agency and Contracting Activity.

U.S. Department of the Interior Bureau of Reclamation C-PN, Team 2 Supply-Service

2. Name and Address of Single Source.

Dell Technologies Inc.

1 Dell Way Round Rock TX 78682

3. Description of Supplies/Services and Estimated Cost.

The Bureau of Reclamation, Grand Coulee Power Office has a requirement for replacement servers. The purpose of this requirement is to procure Dell Technologies PowerEdge R650 Servers for the Grand Coulee Power Office to replace outdated end-of-life Electronic Access Control Surveillance System Servers. The delivery date is 60 days after receipt of order and the estimated value is

Item: Dell Technologies PowerEdge R650 Server (with bundled items)

4. Description of Circumstances, including why only one source is reasonably available.

These servers are the same brand of servers that were purchased in late 2023 for the GDACS system and we require the same brand of servers to minimize training and maintenance costs and help streamline recovery strategies. The replacement servers were chosen to align with our facilities recovery plan strategy to have identical servers with the same specifications across our high availability Industrial Control System (ICS).

These servers are a vital part of the security system at Grand Coulee Power Office. Our ICS system utilizes the PowerEdge Servers with redundant configuration, and if Grand Coulee were to have multiple equipment failures, our recovery strategy allows us to repurpose the redundant servers from another ICS system to provide critical power, water, and security capabilities with minimal downtime.

Separate vendor brands would require separate training pipelines for staff as configuration and management processes are proprietary for each vendor. Centralized management and reporting functionality are also proprietary, and use of multiple platforms would substantially increase time and resources costs. Additionally, compliance requirements for maintenance and tracking of updates and changes would also increase substantially with the use of multiple platforms. The cost estimates for purchasing additional server hardware and supporting different servers at Grand Coulee:

• $125K – Equipment cost for new storage area networks and licensing.

• $75K – Maintenance cost per year (for each new brand) o Maintenance labor cost - $25K for additional cost in labor to maintain documentation and process to support more patch and recovery steps and satisfy compliance reporting requirements.

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WBR 1413.106-1 Template 1 (11/2020) o Cyber Security Post Assessment labor cost - $50K, additional labor cost in analysis and documentation efforts for cyber security professionals to provide vulnerability assessments and meet continuous monitoring objectives.

• $10K – Training cost (for each new brand) o 3-5 staff on how to configure, maintain, and secure the product for protecting National Critical Infrastructure system by receiving at minimum one week training on advanced features of firewalls and intrusion detection system equipment particular to each brand.

Total estimated additional cost for each new brand supported would be $210K.

5. Determination of Fair and Reasonable Price.

In accordance with FAR part 13.106-3(a)(1), fair and reasonable cost will be determined through competitive quotes received in response to a solicitation issued for the brand name products specified.

6. Description of Market Research.

Market research was conducted and it was found that there were different brands of servers but none of the sources found, other than the Dell PowerEdge brand can be utilized as stated above. Although this will be a brand name single source requirement, market research has shown that there are several distributors that can provide a competitive quote.

SIGNATURES

PREPARED BY:

CONTRACTING OFFICER (CO) (FAR 13.106-1(b)):(All Values)

X Donald Richer Contract Specialist

X Jeri Wahl Contracting Officer