17._Attachment_A_Justification.pdf

Attachment A

Justification

DE-SOL-0011310

(Draft) Limited-Sources Justification

Western Area Power Administration

FAR 8.405-6, Federal Supply Schedules

17WA121918

1. Identification of the Program Office.

The Department of Energy (DOE), Western Area Power Administration (Western), Rocky Mountain Region (RMR) Procurement Division.

2. Description of supply or service required to meet the agency’s needs.

Brand name purchase of annual support renewal for Xerox DocuShare. A firm fixed-price delivery order will be placed on General Services Administration (GSA) GSA E-buy.

Production Server -

Period of Performance May 31, 2017 – May 31, 2018

Maximum Read-Only Users 100

Maximum Full DocuShare Users 1040

Maximum CPX Users 331

Guest Users 1370

Concurrent Login Sessions 1370

Services Enabled Archive Client, Basic OCR Service, Basic Search Service , Basic Subscription Service, Basic Workflow Service, Cluster Enabled, Content Encryption, Content Rules Extensions, Content Rules Management, CPX, Custom Object Creation, Database Update Content Rule, Document Reports, DSUpload Tool, Email Agent, External Database Service, Federation, Full Search Service, Full Subscription Service, Full Workflow Service, Guest Access, HTML Conversion Service, LDAP Directory Service, Mobile Client, Multiple Servlets, Outlook Client, Paperport Client, Paperware Client, Partitioned Content Stores, PDF Conversion Service, Permission Reports, Quick Search, Scanning Client, Search Locales, Wikis and Weblogs, XDB Indexing, Development/Test Server –

Period of Performance May 31, 2017 - May 31, 2018

Maximum Read-Only Users 0

Maximum Full DocuShare Users 0

Maximum CPX Users 26

Guest Users 25

Concurrent Login Sessions 25

Services Enabled Archive Client, Basic OCR Service, Basic Search Service , Basic Subscription Service, Basic Workflow Service, Cluster Enabled, Content Encryption, Content Rules Extensions, Content Rules Management, CPX, Custom Object Creation, Database Update Content Rule, Document Reports, DSUpload Tool, Email Agent, External Database Service, Federation, Full Search Service, Full Subscription Service, Full Workflow Service, Guest Access, HTML Conversion Service, LDAP Directory Service, Mobile Client, Multiple Servlets, Outlook Client, Paperport Client, Paperware Client, PDF Conversion Service, Permission Reports, Quick Search, Scanning Client, Search Locales, Wikis and Weblogs, XDB Indexing,

3. The rationale or circumstances for limiting competition.

The regulatory authority for limited sources/brand name is Federal Acquisition Regulation Subpart 16.505(a)(4). WAPA uses Xerox DocuShare products for document management. The proposed contractor, Xerox, is the manufacturer of the specific software already in place at WAPA. The support requested is for the existing system operating in the production and test environments. Xerox DocuShare software, licensing, support, patches and updates are proprietary and therefore it is a requirement that support be provided by Xerox to ensure access to the most current resources, knowledge and technology as well as software updates and media. While Xerox has resellers for DocuShare products, these businesses may only sell support to customers to whom they sold the original DocuShare software. The original DocuShare licenses were purchased directly from Xerox and, as such, they are the only company authorized to sell support for these licenses.

4. A description of the Market Research (MR) conducted among schedule holders and the results or a statement of the reason MR was not conducted.

Market Research was not conducted due to XEROX is the only entity that can provide the needed renewal due to the nature of their agreements with their resellers that only allow the customer to get the suppor from the entity that sold them the licenses. Since the original licenses were sod to WAPA by XEROX, the support renewal has to be purchased from XEROX.