Delivery and Installation Instructions.pdf

Delivery & Installation Instructions

1. Objective.

Supply Management Division (SMD) has a requirement for Bachelor Enlisted

Quarters (BEQ) furniture and associated delivery/installation services.

2. Scope of Work.

2.1. General Requirement. BEQ furniture items shall be delivered and installed in the designated buildings. Each building has (3) floors with (30) rooms on each floor, totaling (90) rooms. There are (2) exterior stairways located on each end of the building and (1) interior stairway located at the center of the building. All stairways connect each floor and lead to the exterior catw alks.

There are no elevators or lifts.

2.2. Contractor Requirements.

2.2.1. Pre-Installation Meeting(s). The contractor shall arrange Pre-

Installation meeting(s) with an SMD representative within three (3) business days of contract award. The purpose of this meeting is to coordinate delivery/installation schedules and finalize colors, fabrics, and patterns in accordance with the contract. All material samples, care instructions, and warranties will be provided at this time.

2.2.2. Delivery. The contractor shall coordinate delivery with an SMD representative. Notification of delivery shall be provided to the SMD representative a minimum of one week prior to scheduled delivery. All

BEQ furniture items shall be delivered directly to the required buildings at time of installation.

2.2.3. Installation. The contractor shall coordinate installation BEQ furniture items with an SMD representative in accordance with the floor plans.

BEQ furniture items must be installed and set -up as functional. Notify the SMD representative if any items are found to be damaged/inoperable as they must be replaced.

2.2.3.1. Sleeping Space Items.

HP-115

Quantity Per

Room Item Total

2 Lift Deck Beds 180

2 Mattresses 180

2 Nightstands 180

2 Secretary Wall Units 180

2 Task Chairs 180

2 Fleece Blankets 180

1 Refrigerator/Freezer/Microwave Combo 90

1 Drapes with Hardware 90

HP-155

Quantity Per

Room Item Total

2 Lift Deck Beds 180

2 Mattresses 180

2 Nightstands 180

2 Secretary Wall Units 180

2 Task Chairs 180

2 Fleece Blankets 180

1 Refrigerator/Freezer/Microwave Combo 90

1 Drapes with Hardware 90

2.2.3.2. 2nd Floor Lounge Items.

HP-115

Quantity Item

10 Lounge Chairs

10 Ottomans

2 Bar Height Round Tables

8 Bar Height Stools

HP-155

Quantity Item

10 Lounge Chairs

10 Ottomans

2 Bar Height Round Tables

8 Bar Height Stools

2.2.4. Removal and Disposal. The contractor shall remove and dispose of all packing materials and debris from the delivery and install ation to include drill dust, plastic, tape, cardboard packaging, zip ties, Styrofoam, dirt from foot traffic, etc. Once a day, maximum, all debris must be taken to the Materials Recycling Facility (MRF)/Landfill located on Piney Green

Road. Materials must be sorted as cardboard, plastic, and wood. Driver must have the placard provided by SMD and a copy of the contract to enter the facility.

2.2.5. Project Manager. The contractor shall provide a Project Manager to be on site throughout the duration of the project. The Project Manager shall have the authority to represent the company to coordinate all services and issues through the Contracting Office and SMD.

2.2.6. Facility Damage. The contractor shall be responsible for all damages to the buildings or surrounding areas, including lawns, when moving or installing the BEQ furniture items. Hallways, door frames, and individual rooms shall be protected with some form of padding. Damages shall be repaired by the contractor at the contractor’s own expense prior to final invoicing.

2.2.7. Storage Containers. The contractor must provide temporary storage containers/trailers if storage is necessary. The contractor will be responsible for ensuring all storage containers maintained on the job site are locked at the end of each workday. Temporary storage may be set up in the vicinity of the buildings, with locations as directed by an SMD representative. No Government-owned warehousing or storage facilities will be provided.

2.2.8. Equipment. The contractor shall provide all necessary material handling equipment, tools, and vehicles required to support this requirement to include non-marking, rubber-wheeled hand trucks, dollies, carts, and forklifts. No Government-Owned equipment, tools, or vehicles will be provided.

2.2.9. Parking. Parking of equipment and vehicles will be in designated areas or in authorized parking lots only. Parking on the grass or lawn is not allowed.

2.3. Government Responsibilities. The Government will provide floor plans for each building at the Pre-Installation meeting if not provided at the time of contract award.

3. Place of Performance. Delivery and installation will take place at the following locations:

Building HP-115, C Street, Camp Lejeune, NC 28542

Building HP-155, C Street, Camp Lejeune, NC 28542

4. Hours of Operation. Normal operating hours are 7:30 AM (EST) – 4:00 PM

(EST), Monday through Friday. Closed on weekends and federal holidays.

5. Government Points of Contact. The Government points of contact are not warranted Contracting Officers and do not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract.

5.1. Contract Administrator: Provided at time of award.

5.2. Government Representative: Provided at time of award.

6. Contractor Unauthorized Work Performance. The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the Contract Officer, such deviation shall be at risk of the contractor and any cost related thereto shall be borne by the contractor.

7. Base Access. Contractors and/or deliver drivers must have in their possession:

their contract number, delivery address, and sponsors contact information in order to gain initial access to the base. Base access point of contact will be provided at time of award.

Contractors must be registered in the Defense Biometrics Identification s System

(DBIDS). It is the contractor’s responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals’ information will occur each year.

Contractors requiring access for over 60 days will receive a credential valid for up to one year. Contractors requiring access for less than 60 days will receive a temporary paper pass.

Contractors Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

-If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Contractor Vetting Office (CVO). The CVO is loca ted in Bldg. 818 adjacent to the Camp Lejeune Main Gate on Holcomb Blvd, just off

NC Highway 24. The CVO is open Monday through Friday from 6:00 AM to

2:00 PM and closed on weekends and holidays.

Contractor Vetting Office – Appointments: 910-451-5977

Contractor Vetting Office – Questions: 910-451-0284/0289

Vetting Office Email: lejeunecontractorvetting@usmc.mil

DBIDS Email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

-Contractors will report to the CVO to confirm their access requirements, undergo a background check, and receive their credential/pass.

mailto:lejeunecontractorvetting@usmc.mil https://dbids-global-enroll.dmdc.mil/preenrollui/#!/