Data_Item_Description_for_all_CLINs.pdf

DATA ITEM DESCRIPTION

Title: Status Report

Number: DI-MGMT-80368A Approval Date: 30 OCT 2006 AMSC Number: 7619 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility: NS/DA02 Applicable Forms: N/A

Use/relationship:

The Status Report documents the status of contractor effort towards achieving contract objectives. It identifies accomplishments to date and difficulties encountered, and compare the status achieved to planned goals and the resources expended. It is used by the Government to monitor and evaluate contractor performance.

This Data Item Description (DID) contains format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

It is not intended that all requirements herein should be applied to every program.

Portions of the DID are subject to tailoring by deletion depending on the specific status reporting requirements of the project.

This DID is related to DI-FNCL-80331, Funds and Man-Hour Expenditure Report which can be used in conjunction with this report if paragraph 3.2.3 below is deleted.

This DID supersede DI-MGMT-80368.

Requirements:

1. Reference documents. None.

2. Format. The Status Report shall be in contractor format.

2.1 Identification. The data indicated below shall be contained on a title page or on the first page of the report.

a. Title/identification of the system/component/program/project.

DI-MGMT-80368A

b. Type of report (e.g., monthly, interim, final).

c. Period covered by the report.

d. Contract number.

e. Preparing activity or contractor’s title.

f. Security classification, when required.

g. Distribution Statement.

2.2 Page size. The report shall be on 8 ½ by 11 inch (metric A4) paper.

3. Content. The report shall contain the following:

3.1 Summary. The summary shall include a brief statement of the overall project status , covering the accomplished technical activities and development, objectives of efforts, summary results of efforts, identification of major problems/deficiencies with impact, and recommended solutions.

3.2 Body of report. The Status Report shall contain the following items, where applicable:

3.2.1 Milestone/task status. The status of each milestone/task as defined by the statement of work or contract, as applicable:

a. A statement as to whether or not the program/project/task is on schedule; if not, the effort planned to meet the schedule shall be indicated. Include an overall status of each milestone, task, or unit of work. Include update schedule sheets, milestone charts, or task synopsis sheets identifying phase of task and percentage of completion of each task, technical instruction, or order.

b. A comparison of achieved end-product performance capabilities projected against contract baseline values, requirements, or allocations.

c. Effort expended on each task to date, and a brief description of technical developments and accomplishments.

d. Key dates in any testing program and description of tests performed and significant test results. If applicable, a description of the amount and type of down time on the equipment or system under test.

e. A list of all designs completed and a brief description of each item. For designs in process, provide estimated dates for design and drawing completion.

f. A narrative of outstanding problems existing as of the previous status report, and their resolution status. 2

DI-MGMT-80368A

g. New problem areas encountered or anticipated, their effect on the overall work effort/project and steps being taken to remedy problem situations.

h. Significant results of conferences, trips, or directives for the Contracting officer’s representatives.

i. Any other information which may cause significant changes in the program schedule.

3.2.2 Future plans. Summary of future plans, recommendations and proposals both for the next reporting period and for any long term plans.

3.2.3 Itemized man-hours and costs. Itemized man-hour and cost expenditure incurred for the reporting period by category and task, total contractual expenditures, and funds remaining as of the reporting date.

3.2.4 Contract deliveries status. The status of each deliverable end item, including data deliverables, as required by the contract. Provide item and contract identification, shipping/transmittal data, acceptance status, security classification, and schedule due date information.

3.2.5 Report preparer. Name of person(s) preparing report and telephone number(s).

3.3 Appendices. Appendices where applicable, for tables, references, charts, or other descriptive material. Each appendix shall be identified and referenced in the appropriate area of the report.

4. END OF DI-MGMT-80368A

Title: Government Property (GP) Inventory Report Number: DI-MGMT-80441D Approval Date: 20200609 AMSC Number: 10184 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: MDA Project Number: MGMT-2020-012 Applicable Forms: None

Use/Relationship: The Government Property (GP) Inventory Report enables the contractor to periodically provide to the Department of Defense (DoD) Service or Agency an inventory listing of GP (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) by contract.

This Data Item Description (DID) is applicable to all contracts where GP will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of a contract.

This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

This DID supersedes DI-MGMT-80441C.

1. Reference documents. None.

2. Format. The report shall be in an electronic .xls or .xlsx compatible format.

3. Content. The report shall contain the following column headers (i.e., data fields):

A. Contract Number B. Agency or Service Asset Identification Number (GFP Only) C. Contractor Asset Identification Number D. Item Description E. Manufacturer Part Number F. Manufacturer Model Number G. Manufacturer Serial Number H. National Stock Number (NSN) (if applicable) I. Quantity J. Unit of Measure K. Unit Acquisition Cost L. Unique Item Identifier (if registered in the Item Unique Identification (IUID) Registry;

GFP only) M. Asset Location N. Asset Sub-Location (if applicable) O. Type of Government Property (i.e., Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) P. Classification of Government Property (i.e., Communication Security (COMSEC), Equipment (EQP), Material (MAT), Special Test Equipment (STE), or Special Tooling

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DI-MGMT-80441D

(ST))

Q. Date of Last Physical Inventory R. Federal Condition Code

END OF DI-MGMT-80441D

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Title: ENGINEERING CHANGE PROPOSAL (ECP)

Number: DI-SESS-80639E Approval Date: 20200211

AMSC Number: N10140 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: NM Project Number: SESS-2020-003

Applicable Forms: DD Form 1692, Engineering Change Proposal (ECP)

Use/relationship: An Engineering Change Proposal (ECP) provides the documentation in which the engineering change is described and specifies how the proposed change will be implemented.

a. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in EIA-649-1 and the principles of EIA-649 (Copies of these standards are available online at www.sae.org or from SAE International, 400 Commonwealth Drive, Warrendale, PA 15096-0001, Tel 877-606-7323 [inside USA and Canada] or 724-776-4970 [outside

USA]).

b. This DID may be used in conjunction with DI-SESS-80642, Notice of Revision (NOR). A requirement for NORs and Specification Change Notices (SCN) should be contractually imposed in conjunction with this DID.

c. This DID supersedes DI-SESS-80639D.

d. An electronic version of DD Form 1692, Engineering Change Proposal (ECP), is available online at https://www.esd.whs.mil/dd/.

1. Reference Documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The ECP shall be in one of the following formats:

a. DD Form 1692, Engineering Change Proposal (ECP),

b. The schema required by the Acquirer’s Integrated Digital Environment (IDE), or

c. The Supplier’s preferred format.

3. Content. The ECP shall contain all the information required by DD Form 1692.

End of DI-SESS-80639E

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

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Check the source to verify that this is the current version before use.

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Form Approved OMB No. 0704-0188

Page 1 of 1 Pages PREVIOUS EDITION MAY BE USED.DD FORM 1664, AUG 96 (EG)

DATA ITEM DESCRIPTION

1. TITLE

Scientific and Technical Reports

2. IDENTIFICATION NUMBER

DI-MISC-80711A

3. DESCRIPTION/PURPOSE

3.1 Scientific and Technical Reports document and disseminate the precise nature and results of analytical studies, research, development, test and evaluation (RDT&E) on an assigned task(s) to the analytical, scientific, technical and management community.

Scientific and Technical Reports, may be definitive for the subject presented, exploratory in nature, or an evaluation of critical subsystem or of technical problems.

4. APPROVAL DATE

(YYYYMMDD)

20000121

5. OFFICE OF PRIMARY RESPONSIBILITY (OPR)

L/DD

6a. DTIC APPLICABLE

X

6b. GIDEP APPLICABLE

7. APPLICATION/INTERRELATIONSHIP

7.1 This DID contains the format requirements and preparation instructions for the information product generated by the specific and discrete task requirement as delineated in the contract.

7.2 This DID is applicable to the elements, organization and design of technical publications.

7.3 This DID supersedes UDI-S-23272C, DI-S-4057, DI-S-3591A, and DI-MISC-80711.

7.4 Defense Technical Information Center (DTIC), 8725 John J. Kingman Rd., Ste. 0944, Ft. Belvoir, VA 22060-6218

8. APPROVAL LIMITATION 9a. APPLICABLE FORMS

SF 298

9b. AMSC NUMBER

L7382

10. PREPARATION INSTRUCTIONS

10.1 Reference document. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendements, notices, and revisions, shall be as specified in the contract.

10.2 Document format shall be in accordance with ANSI/NISO Z39.18 Scientific and Technical Reports -- Elements, Organization, and Design.

10.3 Document content shall be clearly written, describe accomplishments and other facts adequately with no technical errors, and be acceptable for release. If marked unclassified, unlimited, they should be accompanied by a letter certifying that the documents have been cleared for public release and sale, to include foreign nationals.

11. DISTRIBUTION STATEMENT

Distribution Statement A: Approved for public release; distribution is unlimited.

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS.

Title: CALIBRATION CERTIFICATE/REPORT

Number: DI-QCIC-80798C Approved Date: 20170123 AMSC Number: F9766 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 36 Project Number: QCIC-2017-003 Applicable Forms: N/A Use/Relationship: The Calibration Certificate/Report documents calibration certificates or reports accompanying the calibrations performed on Department of Defense (DoD) test, measurement, and diagnostic equipment.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID is applicable to contracts requiring calibration of test equipment prior to delivery.

This DID is consistent with ISO/IEC 17025, General requirements for the competence of testing and calibration laboratories, requirements for calibration reports or certificates.

(Copies of this document are available online at http://www.iso.org.)

c. This DID supersedes DI-QCIC-80798B.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Contractor format is acceptable.

3. Content. The calibration certificate or report shall include:

a. Title (e.g., calibration certificate or calibration report);

b. The name and address of the laboratory and the location where the calibrations were carried out, if different from the address of the laboratory;

c. Unique identification of the calibration certificate or test report (such as the serial number), and on each page an identification in order to ensure that the page is recognized as a part of the test report or calibration certificate, and a clear identification of the end of the calibration certificate or test report;

d. The name and address of the client or customer;

e. Identification of the method used;

f. A description of, the condition of, and the unambiguous identification of the item(s) tested or calibrated;

g. The date of receipt of the test or calibration item(s) where this is critical to the validity and application of the results, and the date(s) of performance of the test or calibration;

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

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DI-QCIC-80798C

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results;

i. The test or calibration results with, where appropriate, the units of measurement;

j. The name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the calibration certificate or test report;

k. Where relevant, a statement to the effect that the results relate only to the items tested or calibrated;

l. The conditions (e.g., environmental) under which the calibrations were made that have an influence on the measurement results;

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof;

n. Evidence that the measurements are traceable.

End of DI-QCIC-80798C.

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Title: MEETING AGENDA

Number: DI-ADMN-81249C Approval Date: 20210730 AMSC Number: F10263 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFLCMC/EZSC) Project Number: ADMN-2021-001 Applicable Forms: N/A

Use/Relationship: The Meeting Agenda provides information concerning the purpose, location, and schedule of meetings and conferences required to manage systems equipment, related items, and services. For the purposes of this DID, a conference is considered to be a type of meeting.

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID relates to DI-ADMN-81250, Meeting Minutes. (Copies of this document are available online at https://quicksearch.dla.mil.)

c. This DID supersedes DI-ADMN-81249B.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Contractor format, compatible with government applications, is acceptable.

3. Content. The meeting agenda shall include the following, where applicable:

a. The purpose and objective of the meeting.

b. The meeting location (or virtual conferencing application, if applicable), meeting date, and meeting duration.

c. A daily chronological listing of each major topic and subtopic to be discussed and the amount of time to be devoted to each topic.

d. A list of activities to be accomplished during the meeting and identification of the corresponding office of primary responsibility (OPR) for each activity.

e. A list of subcommittees to be established during the meeting and the proposed goals, objectives, and activities for each subcommittee.

f. Meeting location(s), meeting schedule(s), and purpose or subject area to be covered by each subcommittee.

g. Names of the meeting chairperson, co-chair, and subcommittee chairpersons.

h. Reference to, and a brief description of, the results of relevant previous meetings, to include action items.

i. A brief description of progress on action items or problems identified at previous meetings.

j. Information on billeting, messing, transportation, and administrative services available to meeting attendees.

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DI-ADMN-81249C

k. A complete list of documentation to be available for attendee review.

l. Other pertinent information, such as: forms to be used, identification of any deviations or waivers, security classification level, and security clearance requirements.

3.1 Distribution Statement. The applicable Distribution Statement, as necessary, in accordance with Department of Defense Instruction (DoDI) 5230.24, Distribution Statements on Technical Documents, Enclosure 4. (Copies of this document are available online at www.esd.whs.mil/DD.)

3.2 Classification Marking. The applicable classification marking, as necessary, in accordance with Department of Defense Manual (DoDM) 5200.01, Volume 2, DoD Information Security Program: Marking of Information, or Controlled Unclassified Information (CUI) markings (when applicable) in accordance with DoDI 5200.48, Controlled Unclassified Information (CUI).

(Copies of these documents are available online at www.esd.whs.mil/DD.)

End of DI-ADMN-81249C.

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Title: MEETING MINUTES

Number: DI-ADMN-81250C Approval Date: 20210730 AMSC Number: F10264 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFLCMC/EZSC) Project Number: ADMN-2021-002 Applicable Forms: N/A

Use/Relationship: Meeting minutes provide documentation of technical information provided, and decisions and agreements reached, at meetings and conferences. For the purposes of this DID, a conference is considered to be a type of meeting.

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID relates to DI-ADMN-81249, Meeting Agenda. (Copies of this document are available online at https://quicksearch.dla.mil.)

c. This DID supersedes DI-ADMN-81250B.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Contractor format, compatible with government applications, is acceptable.

3. Content. The meeting minutes shall include the following:

a. A title page containing the following:

(1) Meeting title, type of meeting, and meeting date(s).

(2) Identification of the system, equipment, o r contract number for which the meeting was held.

(3) Space for signatures of the designated representatives of the contractor and government activity.

(4) The name of the contractor and address to which the government activity will acknowledge receipt of comments.

b. The purpose and objective of the meeting.

c. The meeting location (or virtual conferencing application, if applicable).

d. A summary of the discussions, decisions, a n d agreements reached during the meeting or during individual subcommittee meetings.

e. A list of attendees by name, rank, grade or position, activity represented, activity symbol or code, phone number, and email address, as appropriate.

f. Action items resulting from the meeting, including, for each action item: a description, responsible party, suspense date, closure criteria, and status.

g. Briefing charts, if any were presented, shall be provided for information only.

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DI-ADMN-81250C

h. A list of documents reviewed during the meeting, where applicable.

3.1 Distribution Statement. The applicable Distribution Statement, as necessary, in accordance with Department of Defense Instruction (DoDI) 5230.24, Distribution Statements on Technical Documents, Enclosure 4. (Copies of this document are available online at www.esd.whs.mil/DD.)

3.2 Classification Marking. The applicable classification marking, as necessary, in accordance with Department of Defense Manual (DoDM) 5200.01, Volume 2, DoD Information Security Program: Marking of Information, or Controlled Unclassified Information (CUI) markings (when applicable) in accordance with DoDI 5200.48, Controlled Unclassified Information (CUI).

(Copies of these documents are available online at www.esd.whs.mil/DD.)

End of DI-ADMN-81250C.

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Title: TEARDOWN DEFICIENCY REPORT

Number: DI-PSSS-81534A Approved Date: 20160608 AMSC Number: F9670 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2015-024 Applicable Forms: N/A Use/Relationship: The Teardown Deficiency Report provides a factual narrative analysis of a deficiency which has been noted on equipment.

a. This Data Item Description (DID) is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

b. This DID contains the format, content and intended use information for the data deliverable resulting from the work task described in the solicitation.

c. This DID supersedes DI-ALSS-81534.

Requirements:

1. Reference documents. None.

2. Format. The Teardown Deficiency Report shall be in the contactor’s format.

3. Content. This report shall include an analysis of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency, and the applicable category of the failure defined as follows:

a. Workmanship and non-conformance. Any deficiency (e.g., physical, chemical, electrical, functional) noted in materiel which is attributed to non-conformance to applicable specifications, drawing, standards, or Technical Order (TO); or workmanship during manufacture, repair modification or maintenance.

b. Material failure. The failure of an end item which was attributable to neither the repair nor the manufacturing process, but was due to an unpredictable failure of an internal component or sub-assembly.

c. No defect found/could not duplicate: Investigation of the exhibit revealed no deficiency.

Equipment conforms to specifications and TO standards and procedures.

d. Technical data, deficiency: Technical data (including TOs, drawings, and work specifications) was deficient or inadequate so as to cause the deficiency/failure on the item.

e. Field induced deficiency. Deficiency confirmed by the investigation to have been caused by operator error, i.e., wrong voltage applied, misaligned, maladjusted, mishandling, or not used for intended purpose.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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DI-PSSS-81534A

f. Maintenance deficiency. An unfavorable characteristic of an item that impedes the accomplishment of maintenance operations which results in excessive maintenance operations and/or in excessive maintenance man-hour consumption.

g. Design deficiency. A condition that limits or prevents the use of material for purpose intended or required where the material meets all other specifications.

h. Handling or shipping deficiency. A deficiency induced by improper handling or shipping, i.e., improper packaging, which prohibits the use for intended purpose.

i. Packaging specifications inadequate - not complied with. Unsatisfactory conditions including item damage resulting from improper packaging.

End of DI-PSSS-81534A.

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Title: DEFICIENCY REPORT (DR)

Number: DI-PSSS-81535A Approved Date: 20160524 AMSC Number: F9660 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: AF 11 (AFLCMC/EZSC) Project Number: PSSS-2016-013 Applicable Forms: N/A

Use/Relationship: The Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

(Copies of this document are available online at http://www.tinker.af.mil/technicalorders/.)

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

c. This DID interrelates with DI-MGMT-80258, Material Improvement Project (MIP) Report.

(Copies of this document are available online at http://quicksearch.dla.mil.)

d. This DID supersedes DI-ALSS-81535.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The Contractor format is acceptable.

3. Content. The Deficiency Report content shall be as described in Table I.

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DI-PSSS-81535A

TABLE I. Deficiency report content.

1. From: Address of Originating Activity

2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to D043 or D086 for guidance.

Subject First Part as applicable:

a. Category I Deficiency Report (CAT I DR)

b. Category II Deficiency Report (CAT II DR)

c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).

The second part will be the last two digits of the calendar year.

The third part will be a 4-digit sequence number that is locally assigned.

3. Description of Deficiency:

Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary. Ensure that the description answers the questions listed in the instructions on the back of this form

4. Date of Deficiency: Year, month, day deficiency was discovered.

5. National Stock

Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 and D086).

6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.

7. Operating Time at Failure

Hours, cycles, days, miles rounds or others

8. Deficient Item Part Number

Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.

9a. Manufacturer’s CAGE Code

Unique code assigned to suppliers of government or defense agencies.

9b. Manufacturer/Shipper/ City/State

Complete address of manufacturer or shipper.

10. Quantity Number received, inspected, deficient, and in stock.

11. Serial, lot or batch number Complete item serial number.

12a. Item new, repaired or overhauled

Use one to identify item as appropriate.

12b. Date Manufacturer, Repaired or Overhauled

Year/Month/Day

12c. Last Repair Facility CAGE/DoDAAC/Address

DI-PSSS-81535A

13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.

13b. Requisition/Document Number

Obtain from tags/labels on item packaging.

13c. Purchase Order Number.

The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document.

14. Government Furnished Material (GFM)

Yes/No/Unknown

15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration

Date Provide if known.

16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.

17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.

b. NOMENCLATURE – Item name of the next higher assembly.

c. PART NUMBER – Part number assigned to the next higher assembly.

d. SERIAL NUMBER – Serial number from the next higher assembly.

18. End Item a. NSN – National Stock Number associated with the end item.

b. NOMENCLATURE – Name of the end item.

c. TYPE/MODEL – Type or model assigned to the end item configuration.

d. SERIAL NUMBER – Serial number from the end item equipment or system.

19. Current Disposition of Deficient Item

Holding/Disposed or Destroyed/Repaired/Other

20. Location of Deficient Material

Enter the name and location or supply activity that is currently holding the exhibit/deficient material.

End of DI-PSSS-81535A.

Title: COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV AF)/GOVERNMENT

FURNISHED MATERIAL REPORT

Number: DI- MGMT-81634C Approved Date: 20150911 AMSC Number: 9581 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4RM) Project Number: MGMT-2015-025 Applicable Forms: N/A Use/Relationship: CAV AF is a web based system used to permit the reporting of end item repair and Government Furnished Material (GFM) transactions incident to the execution of Contract Depot Maintenance (CDM) contracts for the purpose of providing visibility and oversight of these assets.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

b. This DID may be used on any depot-level repair contract.

c. This DID supersedes DI-MGMT-81634B.

Requirements:

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Format. The CAV AF System transactions are processed via the World Wide Web, https://www.cavaf.com. Input formats are found in the CAV AF Users Guide. Repair contractors will be furnished with a copy of the CAV AF Users Guide.

3. Content. The contractor reporting shall contain the following transactions and report types as described in the CAV AF Users Guide:

a. End Items:

(1) Receipt

(2) Induction

(3) Awaiting Parts (AWP)

(4) Re-induction

(5) Survey/Scrap

(6) Completion

(7) Shipment

(8) Proof of Shipment

(9) Reversals

Source: https://assist.dla.mil -- Downloaded: 2016-04-12T17:40Z https://www.cavaf.com/

DI-MGMT-81634C

(10) Assets Beyond Economic Repair (BER) and Maintenance Expenditure Limit (MEL)

(11) Bulk Process

(12) Borrow/Payback

b. Government Furnished Material (GFM):

(1) Requisitions:

(a) Create

(b) Modify

(c) Cancel

(d) Follow-up as appropriate

(2) Receive material:

(a) Modify/reverse material option

(3) Issue material:

(a) Reverse issue of material

(4) Transfer material.

(5) Turn-in material:

(a) Reverse material turn in

(6) Condemnation/Plant Clearance of material:

(a) Condemn an item

(b) Reverse Condemnation

(c) Plant Clearance

(d) Reverse Plant Clearance

(7) Shipping of material:

(a) Material Release Order (MRO)

(b) Redistribution Order (RDO)

(c) After Receipt of Order (ARO)

(d) Reverse Material Shipment

End of DI-MGMT-81634C

Source: https://assist.dla.mil -- Downloaded: 2016-04-12T17:40Z

Title: BILL OF MATERIALS (BOM) FOR LOGISTICS AND SUPPLY CHAIN RISK

MANAGEMENT

Number: DI-PSSS-81656B Approval Date: 20160901

AMSC Number: N9724 Limitation: N/A

DTIC Applicable: N/A GIDEP Applicable: No

Preparing Activity: SA Project Number: PSSS-2016-021

Applicable Forms: N/A

Use/relationship: The Bill of Materials (BOM) will provide information that can be used to establish the production status of parts used in a system. The BOM will also provide Diminishing

Manufacturing Sources and Material Shortages (DMSMS) management essential information that enables the identification, forecasting, mitigation, and management of Hardware and

Software obsolescence as a part of the Department of Defense (DoD) Program Manager’s Total

System Life Cycle Management responsibilities. The data will be used in DMSMS forecasting tools to allow for standard and efficient sharing of information on common items.

The BOM will also provide logisticians and supply chain risk managers with additional data they require to ensure supportability requirements and supply chain risks are identified or mitigated during the development of a system.

This Data Item Description (DID) contains the format, content, and intended use of information for the data product resulting from the work task described by the contract.

The data may be obtained during any program life cycle phase.

This DID supersedes DI-PSSS-81656A.

1. Format. The BOM shall be in a format similar to that of Figure 1.

2. Content. The BOM shall contain all of the information specified in Figure 1, with the path to the system level identified using the part/Next Higher Assembly method detailed in the table.

All fields shall be included. Fields which do not require data shall be left blank. The information shall be included to the lowest indenture level (component level) specified in the contract

Source: https://assist.dla.mil -- Downloaded: 2016-09-21T18:16Z

DI-PSSS-81656B

FIGURE – 1 Table 1: Field Definitions and Instructions

Field Name Definition Notes and Instructions Data Type

OEM Part

Number

The part number assigned by the Original Equipment

Manufacturer (OEM). This may be the same as the

Manufacturer’s number but more often than not it is different. Sometimes referred to the Configuration Part

Number or the Drawing Number

Required. Referred to as the

“Referenced Part” hereafter

Alphanumeric

OEM Name The full legal name of the entity that is providing the referenced part to the government. Sometimes referred to as the Prime Integrator or Prime

Required Alphanumeric

OEM CAGE Commercial and Government Entity (CAGE) code of the OEM

Required Alphanumeric (5)

OEM’s Address The physical address of the part’s OEM, including country

Required Alphanumeric

OEM’s Website The web address of the part’s OEM Required when the OEM has a website

Alphanumeric

OEM’s Facility

Clearance Level

The level of security clearance the OEM’s facility holds Required Alphanumeric

(None, Confidential, Secret, Top Secret)

Revision

Designator

The designator of the revision of the referenced part Required if assigned Alphanumeric

Software /

Firmware Version

The designator assigned to the version of software / firmware used on the referenced part

Required for all parts containing software or firmware

Alphanumeric

Indenture Level A number that represents the specific level of the top down structure specified on the Bill of Materials

Starts with the top level as one Numeric

Reference

Designator

A reference designator identifies the referenced part.

ASME Y14.44-2008 and IEEE-315-1975 provide details for the proper configuration and use of reference designators.

Required if assigned Alphanumeric

Find Number Find number refers to the ordinal number that gives an ID tag to the referenced part in a parts list (list of materials, bill of materials).

Required if assigned Alphanumeric

NHA Part

Number

The OEM Part Number of the referenced part’s parent (Next Higher Assembly (NHA)). If the referenced part is software or firmware then the

NHA is the item the software is used on

Required for all parts except the top level assembly

Alphanumeric

NHA CAGE CAGE code of the OEM of the NHA Required for all parts except the top level assembly

Alphanumeric (5)

Nomenclature The name or designation of the referenced part Required for all parts Alphanumeric

Quantity The count of the referenced part per NHA Required for all parts Numeric

NSN National Stock Number (NSN) of the referenced part Required if item has NSN assigned

Alphanumeric

COG Cognizance (COG) Code: A two-part alphanumeric designator used by the Navy to provide supply management information

Required if assigned Alphanumeric

Manufacturer’s

Part Number

The part number assigned by the actual manufacturer of the referenced item. This number will be used to monitor the part for obsolescence issues

Required (may be the same as the referenced part if the part is manufactured by the OEM)

Alphanumeric

Manufacturer’s

Name

The full legal name of the entity that actually manufacturers the referenced part

Required Alphanumeric

Manufacturer’s

CAGE

The CAGE code of the entity that actually manufacturers the referenced part

Required Alphanumeric (5)

Manufacturer’s

Address

The physical address of the part’s manufacturer, including country

Required Alphanumeric

Manufacturer’s

Website

The web address of the part’s manufacturer Required when the manufacturer has a website

Alphanumeric

Manufacturer’s

Facility Clearance

Level

The level of security clearance the manufacturer’s facility holds

Required Alphanumeric

(None, Confidential, Secret, Top Secret)

Alternate For The OEM part number of the item the referenced part is the alternate for

Required if the referenced part is an alternate to another pat in the

BOM

Alphanumeric

Assembly Type Identifies whether the item is Commercial Off the Shelf

(COTS), Non-Developmental Item (NDI), or

Developmental Item (DI)

Required if the part is an assembly considered COTS, NDI, or DI. See the definitions section of 48 CFR 2.101 for definitions.

Alphanumeric

(COTS, NDI, or

DI)

Batteries Indicates whether an item contains batteries. Required. If the referenced part contains batteries and is a subassembly, its NHA should indicate that it also contains batteries

Yes / No

Service Bulletin

Applicability

Information required to subscribe to service bulletin updates to the part’s software or hardware

Required if the part will have service bulletins issued against it

Alphanumeric

3. Media Requirement: The BOM shall be provided as an electronically editable, machine-readable, Comma Separated Values

(CSV) text file with alphanumeric fields enclosed in double quotation marks.

End of DI-PSSS-81656B

Title: COMMERCIAL ASSET VISIBILITY (CAV) REPORTING

Number: DI-MGMT-81838 Approval Date: 20110914 AMSC Number: N9211 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: SA/WSS 071.02 Applicable Forms: N/A

Use/relationship:

The Commercial Asset Visibility (CAV) application provides a web-based, automated method of tracking Government owned reparable assets as they flow through the repair cycle at the contractor's repair facility. The main purpose of CAV is to provide an inventory management system for reparable assets while they are at commercial repair vendors. CAV on the World Wide Web allows the contractor to report transactions as they occur. These transactions automatically update the CAV database. An integrated, relational database allows the commercial repair vendors to access their repair data to produce all of the required status and activity reports.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement, as delineated in the contract.

1. Format. The CAV System transactions are processed via the World Wide Web. Input formats and methodology are defined in the Contract Statement of Work.

2. Content. The Contractor reporting shall contain the following transactions, status code changes and report types, as described in the Contract Statement of Work:

A. Receipt of Asset

1) On Contract

2) Not on Contract

3) Procurement

4) "A" Condition

5) Rotable Pool

6) Loaned Asset

B. Inductions C. Items Awaiting Parts D. Re-inductions E. Completions F. Shipments

Source: http://assist.dla.mil -- Downloaded: 2019-05-06T18:27Z

DI-MGMT-81838

G. Bulk Shipments H. Proof of Shipment I. Items that are Beyond Economic Repair (BER) J. Survey/Scrap Items K. Reversals L. Report of Discrepancies M. Print DD Form 1348's N. Print Material Movement Documents O. Print CAV Inventory Labels P. Print Item Action Reports Q. Print Repair History Reports R. Print Condition Code Reports S. Print Awaiting Parts Report T. Print Proof of Shipment Reports U. Perform Item Maintenance V. Print Report of Discrepancies (RODs) W. Add and Delete Carriers

3. End of DI-MGMT-81838.

Source: http://assist.dla.mil -- Downloaded: 2019-05-06T18:27Z

Title: CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT Number: DI-PSSS-81995A Approved Date: 20201130 AMSC Number: F10209 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 70 (419 SCMS/GUBA) Project Number: PSSS-2020-012 Applicable Forms: N/A Use/Relationship: The Contract Depot Maintenance (CDM) Monthly Production Report provides the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the contract.

a. This DID may be used on any depot level maintenance contract.

b. This DID supersedes DI-PSSS-81995.

Requirements:

1. Reference documents. None.

2. Format. The CDM Monthly Production Report shall be in the Table I format below.

3. Content. The CDM Monthly Production Report shall include the following data, provided by the Production Management Specialist (PMS) and the Contractor, through the end of the month:

3.1 Part I: Blocks 1 through 4 of the report shall contain the following information provided by the PMS:

a. As of date: The day, month, and year (DDMMMYYYY) applicable to the report. Data shall be through the end of the month.

b. Block 1: PMS’s name, PMS’s code, PMS’s email address, and PMS’s phone number.

c. Block 2: Contractor name, the Department of Defense Activity Address Code (DoDAAC) assigned to the contractor for shipment of material, the contractor’s Commercial and Government Entity (CAGE) code, the contractor’s email address, and the contractor’s phone number.

d. Block 3: Contract number and Program (PRGM) or Weapon System (WS) supported.

e. Block 4: Government item manager’s or technical Point of Contact’s (PoC’s) name.

3.2 Blocks A through O of the report shall contain the following information:

a. Block A: Item identification, which shall include the Federal Supply Class (FSC) under

A-1, and the National Item Identification Number (NIIN) of the item being reported under A-2.

b. Block B: Delivery/Call Order number. When the awarded contract is a delivery/call order type, this is the applicable order number. When an item is awarded on more than one order, the order number is repeated for each order until completed. If the current report completes the call, the word “completed” shall be added.

c. Block C: The contract line item number (CLIN), which shall be the CLIN assigned to the National Stock Number (NSN) in the contract.

Source: http://assist.dla.mil -- Downloaded: 2021-01-07T15:21Z

DI-PSSS-81995A

d. Block D: Quantity on contract or delivery order (DO)/call

e. Block E: Reparables received, which shall be the number of reparable items received for repair, and shall include the quantity of reparables received during the report month under E-1 and the cumulative quantity of reparables received from the start of the contract through the report month under E-2.

f. Block F: Miscellaneous (Misc.) assets received that are not part of the contract, in various condition codes, which shall include the quantity received during the report month under F-1 and the cumulative total received from the start of the contract through the report month under F-2.

g. Block G: Reparables (REPS) on hand, which shall be the number of reparables on hand waiting for induction into repair.

h. Block H: Total number of reparables currently inducted (IND) into work.

i. Block I: Quantity of reparables awaiting parts (AWP).

j. Block J: Quantity (QTY) produced (PROD), which shall include the quantity that completed repair and was produced during the report month under J-1 and the cumulative total that completed repair and was produced from the start of the contract through the report month under J-2.

k. Block K: Serviceables (SERV) on hand, which shall be the quantity of serviceables on hand awaiting shipping action.

l. Block L: Serviceables shipped, which shall be the number of serviceables shipped from the repair facility, and shall include the number of serviceables shipped during the report month under L-1 and the cumulative number of serviceables shipped from the start of the contract under L-2.

m. Block M: QTY condemned, which shall include the quantity of reparables condemned during the report month under M-1 and the cumulative quantity of reparables condemned from the start of the contract under M-2.

n. Block N: Misc. Shipped/Condemned Shipped, which shall include the misc. assets received in Block F that are not part of the contract, in various condition codes or condemned assets shipped during the report month under N-1 and the misc. or condemned assets shipped from the start of the contract through the report month under N-2.

o. Block O: Next Month Forecast PROD, which shall be the quantity of items scheduled to be produced next month.

3.3 Part II, Production Summary. A Production Summary shall be included only if:

a. The previously reported production forecast was not shipped,

b. The current production forecast does not equal the contract scheduled quantity, or

c. The Contractor anticipates a problem with production in the near future.

DI-PSSS-81995A

End of DI-PSSS-81995A. 3

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

This Mo

To Date

FSC NIIN

1 2 2 1 2

H.

QTY IND

TO

WORK

i.

AWP

G.

REPS ON

HAND

(Not

Inducted)

DURING REPORTING PERIOD

K.

SERV ON

HAND

(Not

Shipped)

N.

MISC.

SHIPPED/

CONDEMNED

SHIPPED

4. GOVERNMENT ITEM MANAGER OR

TECHNICAL POC

2. CONTRACTOR/DODAAC/CAGE CODE/EMAIL/PHONE # 3. CONTRACT NUMBER/WS/PRGM

Part II, Production Summary

E.

REPARABLES

RECEIVED

1 1 2 1

L.

SERVICEABLES

SHIPPED

M.

QTY

CONDEMNED

A.

ITEM

IDENTIFICATION

B.

DELIVERY/

CALL ORDER

NUMBER

TABLE I. Format of (CDM) Monthly Production Report Due Date:

Within 10 business days of the previous month's last calendar date

Part I

F.

MISC.

RECEIVED

1 2

J.

QTY

PROD

O.

NEXT

MONTH

FORECAST

PROD

CONTRACT DEPOT MAINTENANCE (CDM) MONTHLY PRODUCTION REPORT

Month and As-Of

Date

(DDMMMYYYY)

1. PMS/PMS CODE/EMAIL/PHONE #

C.

CONTRACT

LINE ITEM

NUMBER

(CLIN)

D.

QTY ON

CONTRACT

OR

DO/CALL