Data Center Tools and Supplies.docx

Solicitation Number: RFQ000

The Federal Bureau of Investigation (FBI) is issuing this Request for Quotation (RFQ) to solicit General Tools and Miscellaneous Supplies Resellers for the purpose of establishing a one-time buy for the products that are on the attached list.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions or Requests for Additional Information Are Due: June 8, 2021 1:00pm CST

Quotes Must Be Submitted No Later Than: June 9, 2021 1:00pm CST

REQUEST FOR QUOTATION

RFQ NO. 0056 (AMENDED) – Office Supplies Fourth Generation FSSI BPA

REQUEST FOR QUOTATION

RFQ NO. 0056 (AMENDED) – Office Supplies Fourth Generation FSSI BPA

1.0 GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. No partial quotes will be considered. No partial awards will be made. This is an all or none award.

The North American Industrial Classification System (NAICS) code for this requirement is 452210-Department Stores; the size standard is $35 million. The resultant contract is intended to be awarded as a firm-fixed price, single award Purchase Order. Please provide a quote, to include estimated pricing for the list of supplies in Attachment 1 – Requirements List. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-03. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 8.4, 12 and 13.

This RFQ is being conducted as a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2.0 DESCRIPTION/SPECIFICATIONS

See Attachment – Requirements List

2.1 PURPOSE

The FBI is expanding the Huntsville facility and requires the build out of a new MDF. Tools and supplies are needed for the data center support personnel that will provide services in this new facility.

2.2 TYPE OF CONTRACT

The Government intends to establish a single award Purchase Order. The Purchase Order shall establish firm-fixed pricing.

2.3 CONTRACT LINE ITEMS (FIXED PRICES)

The offeror shall provide firm-fixed pricing for products listed in the Attachment 1 – Requirements List. This pricing will reflect the Contractors ability to fulfill this requirement in its entirety. Failure to quote the requirements list in its entirety will result in the offeror being considered nonresponsive and, therefore, not considered for award. In accordance with FAR 8.402(f).

2.4 SHIPPING AND DELIVERY REQUIREMENT

ATTN: Jeff Haney

FBI DATA CENTER

3975 Pole Line Rd Pocatello Idaho, 83201

2.5 INVOICE REQUIREMENTS

The Contractor shall submit an itemized invoice directly to the ordering warranted official, should items be purchased utilizing a Government purchase card. For orders placed by an FBI purchase order, the Contractor shall submit an itemized invoice via email to the following address: Central_Invoices@fbi.gov .

To constitute a proper invoice, each invoice shall be annotated with the following information:

1) Name of vendor,

2) Invoice date,

3) Government contract number, or authorization for delivery of goods or services,

4) Vendor invoice number, account number, and/or any other identifying number agreed to by the contract,

5) Description (including, for example, contract line/sub line number), price, and quantity of goods and services rendered,

6) Taxpayer Identification Number (TIN),

7) Banking information necessary to facilitate an electronic funds transfer (EFT) payment, and

8) Contact name (where practicable), title and telephone number.

It is imperative that the invoice contains current and accurate contract information (as requested above), otherwise the invoice risks being rejected.

Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received and will being processing through the FBI’s internal payment system.

Please note: Invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST will be considered “received” and will be entered into the invoice system on the following day.

2.6 QUOTATION REQUIREMENTS

· New products only shall be accepted for this procurement. No grey market products shall be accepted.

· Offers shall be valid for the Period of Performance.

· Delivery must be made by the start of the Period of Performance.

Please include in your quote: Pricing and product description for each line item in Attachment 1 – Requirements List. Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID Number, DUNS Number, Point of Contact with email and telephone information.

3.0 SUBMISSION OF QUESTIONS

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted via email only to the attention of Stephen Phillippi at smphillippi@fbi.gov, no later than Monday, June 8, 2021 at 1:00pm CST.

4.0 SUBMISSION OF QUOTATIONS

Quotations/offers and any accompanying information shall be submitted via email to the attention of Stephen Phillippi, Contract Specialist, at smphillippi@fbi.gov, no later than Tuesday, June 9, 2021 at 1:00pm CST. Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered. Offerors are hereby notified that quotations received after the date, time, and location specified above will not be considered. Offers must be valid for 60 calendar days from closing of posting.

5.0 PROVISIONS AND CLAUSES

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instruction to Offerors-Commercial Items FAR 52.212-3, Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications FAR 52.212-4, Contract Terms and Conditions-Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, , 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.232-33.

FAR 52.243-1, Changes – Fixed Price FAR 52.246-2, Inspection of Supplies – Fixed Price FAR 52.246-16, Responsibility for Supplies The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ .

The following clauses are provided in full text:

FAR 52.208-9 Contractor Use of Mandatory Sources of Supply or Services Contractor Use of Mandatory Sources of Supply or Services (May 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under 41 U.S.C.8504. Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind 1310 Braddock Place Alexandria, VA 22314-1691 (703) 310-0500; and

(2) NISH 8401 Old Courthouse Road Vienna, VA 22182 (571) 226-4660.

(End of clause)

FAR 52.217-5 Evaluation of Options (JULY 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 (five) years/60 (sixty) months.

(End of clause)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond September 30, 2019. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2019, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

48 CFR 2852.201-70 Contracting Officer’s Representative (JAN 1985)

a) TBD is hereby designated to act as the Contracting Officer’s Representative (COR) under this contract.

b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work (SOW); evaluation performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

c) The COR does not have the authority to alter the Contractor's obligations under the contract, and/or modify any of the expressed terms and conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

(End of provision) Corporate Representation Regarding Felony Conviction Under Any Federal Law Or Unpaid Delinquent Tax Liability – Solicitation (Deviation 2015-02) (March 2015)

a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation—

1) Convicted of a felony criminal violation under any Federal law within the preceding 24 (twenty-four) months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer—

1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 (twenty-four) months; and

2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision) Contractor Internal Confidentiality Agreements Or Statements Prohibiting Or Restricting Reporting Of Waste, Fraud, And Abuse – Solicitation (Deviation 2015-02) (March 2015) None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with any entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

Contractor Certification of Compliance with Federal Tax Requirements – Solicitation (DEVIATION 2015-02) (March 2015) By submitting a response to this solicitation, the contractor certifies that, to the best of its knowledge, information and belief, the contractor has (a) filed all Federal tax returns required during the three years preceding the certification, (b) not been convicted of a criminal offense under the Internal Revenue Code of 1986, and (c) not been notified, more than 90 days before the subject certification, of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

(End of provision) Engineering Change Proposals This clause supplements FAR 52.243-1, Changes – Fixed Price.

During the period of performance of this BPA, changes/substitutions/additions by the OEM may occur regarding the products offered under this agreement. The Contractor shall submit an Engineering Change Proposal (ECPs) according to the provisions of this clause for any Contractor’s change request affecting any products or material terms and conditions of the BPA. In order for the changes/substitutions to be acceptable under this BPA, they must be included in the Contractor’s GSA schedule contract.

At a minimum, the Contractor shall include in each ECP the following information:

· A description of the difference between the existing Contract requirement and the proposed requirement, the comparative advantages and disadvantages of each, a justification when an item’s function or characteristics are being altered, and the effect of the change on the end item’s performance;

· A list and analysis of the Contract requirements that must be changed if the ECP is accepted, including any suggested specification revisions;

· A price quotation (to include any and all discounts) for: (i) the affected portions of the existing BPA requirement and (ii) the ECP;

· For product changes/substitutions, a statement of the time by which a BPA modification accepting the ECP must be issued in regards to availability of the existing product being replaced/substituted;

· Submission. The Contractor shall submit ECPs to the COR and CO listed in the BPA (submissions to the COR will not include the price quotation or pricing information);

· The Government will process ECPs expeditiously; however, it will not be liable for any delay in acting upon an ECP. If the ECP is not accepted, the Government will notify the Contractor in writing, explaining the reasons for rejection. The Contractor may withdraw any ECP, in whole or in part, at any time before it is accepted by the Government. Any ECP shall be accepted, in whole or in part, through a formal amendment to this BPA citing this clause and made either before, or within a reasonable time during performance of this agreement. Until such an amendment applies an ECP to this BPA, the Contractor shall perform in accordance with the existing BPA (except when products are no longer offered or available from the OEM). The decision to accept or reject all or part of any ECP is a unilateral decision made solely at the discretion of the Government.

(End of clause) All other terms and conditions for the solicitation and award of this BPA shall be in accordance with the GSA FSS.

5.0 SYSTEM FOR AWARD MANAGEMENT REQUIREMENT

Please ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

6.0 EVALUATION FOR AWARD

Award shall be made to the Offeror whose quotation, conforming to this solicitation, is determined to be Lowest Price Technically Acceptable.

The price proposal(s) will be evaluated based upon the total price proposed for the base period and all options. The price proposal(s) will be evaluated, using one or more of the techniques defined in FAR 15.404-1, in order to determine if proposed price(s) are fair and reasonable. A contract will not be awarded to an Offeror whose price is determined not to be fair and reasonable.

7.0 ATTACHMENTS

Attachment 1 – Requirements List.