DASD-L_MR-RMO_-_Sources_Sought.docx

This sources sought announcement is for information and planning purposes only; it is not to be construed as a commitment by the Government. A contract may or may not be awarded as a result of this sources sought announcement. The requested capabilities statement for this sources sought market research is not to be a proposal, but rather responses to the questions asked below and statements regarding the vendor’s existing experience. No reimbursement will be made for any costs associated with providing information in response to this announcement and/or any follow-up information requests.

The Office of the Assistant Secretary of Defense (Logistics and Materiel Readiness) serves as the principal staff assistant and advisor to the Under Secretary of Defense for Acquisition, Technology & Logistics (USD(AT&L)), Deputy Secretary of Defense (DEPSECDEF), and Secretary of Defense (SECDEF) on logistics and materiel readiness in the Department of Defense (DoD) and is the principal logistics official within the senior management of the DoD.

In support of the ASD for Logistics and Material Readiness (L&MR), the Resource Management Office (RMO) provides the ASD (L&MR) with PPBES support, cost assessments, comprehensive research, objective analysis, and practical advice free from conflicts of interest to achieve the benefits that can result from the ongoing work of reinventing Defense Logistics operations.

The Washington Headquarters Services Acquisition Directorate (WHS AD), on behalf of the Assistant Secretary of Defense (ASD), Logistics and Materiel Readiness (L&MR), intends to procure contractor support to provide services necessary to support the Resource Management Office (RMO) in its day-to-day operations. The anticipatory labor categories are: Program Management Support, Information Technology/Web Visual Communications Support, Database Management Support, Resource Management Support, and Data Retrieval and Storage Support. The work to be performed are in the areas of IT and Web site management support; Web and graphics development; visual communications support; Planning Program and Budget Execution System (PPBES) analysis; resource management; and information management support. The contractor shall perform all required activities for the specific subtasks listed below for tasks 1-5.

Task 1 - Program Management Support The contractor shall provide all necessary personnel, administrative, financial, and managerial resources necessary for the support of this task order. The contractor shall designate a single point of contact (POC) as the Resource Program Manager (PM) for government use in communicating issues, concerns, or problems on this contract/task order. This person shall have the ultimate authority to commit the contractor’s organization and make decisions for the contractor’s organization in response to government issues, concerns or problems. This person shall be readily available to respond to RMO questions, concerns, and comments, as well as be proactive in alerting the government to potential contractual issues. Although government staff may coordinate with other contractor staff, this POC shall serve as the single contractor representative responsible for resolving all issues, concerns, and problems.

In addition, the contractor shall designate a Task Lead, as a POC, for each task area to be shown in the Performance Work Statement (PWS). The names and task areas of the RMO Task Leads will be provided to the contractor at the Task Order Kick-off Meeting. Any issues that may develop should be brought to the attention of a RMO Task Lead or higher RMO authority prior to any monthly status reports.

The contractor shall develop briefings and/or prepare status reports on an as needed basis and generate issue papers and data calls and make changes or recommendations as required to support this tasking.

Task 2 - Information Technology – Web – Visual Communications Support

The contractor shall be required to provide support at varying levels of expertise as the requirement fluctuates in complexity to the ASD(L&MR), Deputy Assistant Secretaries of Defense (DASDs) and L&MR staff. As the L&MR Web support, also known as a Webspinner, the contractor shall support the development of a centralized “top-notch” innovative L&MR Web presence and is responsible for all Web-related tasks, such as planning, design, content coordination, development and implementation with the public L&MR Internet Website on AT&L’s ACQWeb and L&MR’s Extranet site on AT&L’s Extranet portal. The contractor shall identify current and future needs to ensure websites and applications support L&MR’s mission. The contractor should identify, develop, prioritize, and satisfy tasks within schedule or timeline, in an environment where requirements frequently change.

The contractor shall maintain and update a Desktop Procedures for Web and Graphics Book, which includes guidelines for the Web and Visual Communications support to L&MR, organizational action and controlling the conduct of media, as well as current designated information Release Authorities (RAs) list and posting procedures.

Task 3 - Database Management Support

The Sr. Database Manager shall support RMO through the maintenance of the financial management databases with a Microsoft Access front-end. RMO uses the database as its primary tool for analyzing budget data throughout the current and past fiscal years. The contractor shall continually import and export financial data to generate reports on project status, contract processes, financial documentation, L&MR funding levels, and commitment/obligation rates.

The contractor shall maintain an Adaptive Maintenance Analysis and Plan, which tracks additions or modifications to database functionalities in accordance with changing requirements in the procurement process. The contractor shall also develop system-related graphic designs and test systems after system software and design upgrades to assure continued functionality. The contractor will document all designs and modifications to all revisions associated with the software program to include the object code. The contractor will develop and maintain financial process flow charts identifying system functions and processes as they relate to the day to day financial functions performed by the Sr. Financial Research Analyst. The database manager will add additional tables necessary to meet the latest PPBES data requirements. The contractor will produce additional adhoc financial reports necessary to meet any new ARA and OSD Comptroller PPBE requirements. The contractor will modify all forms, views and queries to pull in any newly required ARA and OSD Comptroller PPBE information. The contractor will develop a User’s Manual for the RMO office; which will serve as the database’s primary reference document. Additionally, the contractor will create a Programmer’s Manual which will serve as a technical guide intended for use by the Sr. Database Manager. The contractor will prepare a weekly briefing to update RMO on database functionality, review reports generated by the database, and ensure the application continues to meet RMO’s needs. Contractor will be responsible for destroying all RMO classified and FOUO output products following approved Security procedures monthly.

Task 4 - Resource Management Support

The RMO is responsible for all resource management issues within L&MR. In supporting this task, the contractor shall provide RMO Planning, Programming, Budgeting and Execution System (PPBES) support, cost assessments, comprehensive research, objective analysis, and practical advice free from conflicts of interest, to facilitate L&MR’s ongoing work of re-evaluating Defense logistics operations. The contractor’s overarching strategy under that task shall support RMO and L&MR effort’s to re-evaluate logistics operations to cut costs, reduce infrastructure and cycle times, and most importantly, improve support of 21st century warfighters.

The contractor shall provide analytical support at all stages of the RMO financial processes with significant flexibility to constant change. The contractor shall develop actions and tasks to ensure adherence to ASD financial project policies and shall develop ROI analysis for each organizational fiscal year project submitted by the various functional offices within ASD(L&MR).

The contractor shall provide PPBES assessments, briefings, and analysis as required throughout the fiscal budget cycle. The contractor shall develop a Financial Desk procedure book outlining financial processes.

The contractor shall develop briefings on an as-needed basis and generate issue papers and data calls on various issues and make changes or recommendations as required to support this tasking.

The contractor shall submit a Monthly Status Report. The contractor shall provide at the beginning of each month an analysis report of all ASD(L&MR) ongoing procurement actions –identifying any issues. In addition contractor shall review all ongoing contract actions for expenditure rates, and possible funding and performance issues in the Contract and Financial Monthly Status Report and Issue Summary.

The contractor shall assist the RMO in the research and review of multiple resource management logistics processes in supporting LM&R's overarching strategic goals. The contractor shall provide written reviews, analysis, and recommendations to further improve the RMO's strategic planning support for L&MR.

Task 5 - Data Repository Support

Contractor shall provide a product solution based on the analysis of LMR archived documentation, that makes it easy on knowledgeable workers to securely capture, manage, and search electronic content on an on-demand basis; a product that increases efficiency and productivity while reducing the costs and time associated with maintaining paper files. The product should have an easy Web-based interface so customers can access and share information from any browser at any time. The product should have the potential for future growth with additional system features that will benefit L&MR/RMs business needs. The contractor shall provide a weekly backup and recovery procedure for this product.

The contractor will create a procedural workbook on the data retrieval process; and provide queries and/or reports on the retrieval process on an as needed basis.

Required Information:

The Government requests only information from interested small businesses (small business, small-disadvantaged, service-disabled veteran-owned, etc.) for this sources sought.

Interested parties who believe they have the ability to provide the required services are invited to supply a capabilities statement of no more than three (3) pages (12 pt. font). Submissions must include:

1. Complete Business Name, including DUNS Number and CAGE Code

2. Contact Information (Respondent's name and title, address, telephone, e-mail)

3. Federal Supply schedules or other contracting vehicles these services are available through

4. Business Size and Classification (small, small-disadvantaged, SBA Certified 8(a), HUBZone, service-disabled veteran-owned, etc.).

5. Capability statement that addresses technical competencies and management/personnel experience relative to the key task areas detailed in the draft PWS. Also address the following:

· Ability to meet security clearance requirements (secret).

· Past contracts that support the tasks listed in this sources sought notice that are relevant to this requirement. Additionally, please identify in the past performance information if the support was as the prime contractor or subcontractor, and include the contract number.

All interested parties capable of providing the required services as listed above under the tasks are invited to submit the above documentation. Responses should be e-mailed to Contract Specialist, Monica Mende at monica.e.mende.civ@mail.mil, or Stas Blaushild at stas.l.blaushild.civ@mail.mil. The submission is due NLT 10:00 AM EST on 12 December. THE GOVERNMENT RESERVES THE RIGHT TO NOT CONSIDER CAPABILITY STATEMENTS RECEIVED AFTER THIS DATE.