DARPA-BAA-16-38_Attachment_4_Proposal_Template_Cost_Volume.docx

Source Selection Information – See FAR 2.101 and 3.104

DARPA-BAA-16-38 ACCESS BAA

Attachment 4 Cost Volume Template

All pages shall be formatted for printing on 8-1/2 by 11 inch paper with 1-inch margins and font size not smaller than 11 point. Font sizes of 8 or 10 point may be used for figures, tables, and charts. Submissions must be written in English. The Cost Volume must be in .pdf, .odx, .doc, .docx, .ppt, .pptx, .xls, or .xlsx formats.

The Cost Volume should include a spreadsheet file (.xls or equivalent format) that addresses the applicable cost information requested below and provides formula traceability among all components of the Cost Volume. Spreadsheet files must be included as a separate file in the full proposal package.

Costs must be traceable between the prime proposer and all subcontractors/consultants, as well as between the cost volume and the SOW. This includes ensuring a consistent task structure across all proposal documents. Cost information must be provided in sufficient detail to substantiate the proposed prices.

No page limit is specified for the Cost Volume.

The prime proposer is responsible for the compilation and submission of all non-proprietary subcontractor cost proposals. Proposal submissions will not be considered complete until the Government has received all subcontractor cost proposals.

Source Selection Information – See FAR 2.101 and 3.104 Proprietary subcontractor cost proposals may be included as part of the Cost Volume or emailed separately by the subcontractor to ACCESS@darpa.mil. Email messages must include “Subcontractor Cost Proposal” in the subject line and identify the principal investigator, prime proposer organization and proposal title in the body of the message.

DARPA-BAA-16-38 5

<PRIME ORGANIZATION LOGO>

DARPA-BAA-16-38

Volume 2: Cost Volume

Proposal Title

Proposer Organization

Proposer Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Organization:

Organization Type:

Data Universal Numbering System (DUNS) number[footnoteRef:1] [1: The DUNS number is used as the contractor identification code for all Government procurement-related activities. Go to http://fedgov.dnb.com/webform/index.jsp to request a DUNS number (may take at least 1 business day). See Section VI.B.7 for further information.]

Taxpayer identification number (TIN)[footnoteRef:2] [2: See http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[footnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See Section VI.B.7 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[footnoteRef:4] or Office of Naval Research (ONR)[footnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[footnoteRef:6], if known [6: http://www.dcaa.mil/FAQs_Contractor.pdf.]

Name:

Address:

Telephone:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Table of Contents

Cost Details [Provide the following cost details broken down by month and task. Include supporting documentation describing the method used to estimate costs.]

1. Direct Labor [Provide individual labor categories or persons, with associated labor hours and direct labor rates.]

2. Indirect Costs [Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and the basis for each.]

3. Materials [Provide an itemized list of all proposed materials including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.]

4. Equipment Purchases [Provide an itemized list of all proposed equipment including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

5. Travel [Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.]

6. Other Direct Costs (ODCs) [Provide an itemized breakdown with costs. Backup documentation must be submitted to support proposed costs. An explanation of any estimating factors, including their derivation and application, must be provided.]

7. Cost Sharing [Provide the source, nature, and amount of any industry cost-sharing.]

8. Consultant Costs [Provide a copy of all consultants’ proposed SOWs as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours and any other proposed consultant costs (e.g., travel).]

9. Subcontractor Costs [For each proposed subcontractor, provide the information requested above in Sections 1-7. All documentation must be prepared at the same level of detail as that required of the prime.

Provide the following for all proposed subcontractors, as applicable:

· A copy of the proposed SOW as well as any documents which verify the proposed loaded daily / hourly rate, hours and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.

· A cost or price reasonableness analysis of proposed subcontractor prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.]

10. Rate Agreements [Provide any available Forward Pricing Rate Agreements, Department of Health and Human Services (DHHS) rate agreement, or other such approved rate information or documentation that may assist in expediting negotiations.]

11. Requirements for proposers requesting a procurement contract [Provide the following information where applicable. Note: this information is not required if requesting a grant, cooperative agreement or other transaction.]

a. Proposals for $750,000 or more (inclusive of all options) [“Certified cost or pricing data” (as defined in FAR 2.101) will be required unless the proposer requests an exception in accordance with FAR 15.403. Furthermore, per Section VI.B.11 of the BAA, a proposal which may result in a CAS-compliant procurement contract, must include a Disclosure Statement as required by 48 CFR 9903.202.]

b. Proposals for $700,000 or more (inclusive of all options) [Pursuant to Section 8(d) of the Small Business Act (15 U.S.C. § 637(d)), it is Government policy to enable small business and small disadvantaged business concerns to be considered fairly as subcontractors to organizations performing work as prime contractors or subcontractors under Government contracts, and to ensure that prime contractors and subcontractors carry out this policy. In accordance with FAR 19.702(a)(1) and 19.702(b), prepare a subcontractor plan, if applicable. The plan format is outlined in FAR 19.704.]

c. Proposals for a cost-type contract [Proposers who do not have a cost accounting system that has been deemed adequate for determining accurate costs must provide the DCAA Pre-award Accounting System Adequacy Checklist[footnoteRef:7] in order to facilitate DCAA’s completion of Standard Form (SF) 1408.] [7: The checklist may be found at http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html.]

12. Requirements for proposers requesting an Other Transaction for Prototype[footnoteRef:8] [8: For definitions and information, see http://www.darpa.mil/work-with-us/contract-management and “Other Transactions (OT) Guide for Prototype Projects,” dated January 2001 (as amended), at http://www.acq.osd.mil/dpap/Docs/otguide.doc.]

[Indicate whether any of the following apply. Provide information to support the claims.] Do any of the team members qualify as a nontraditional Defense contractor? Yes No Is the proposer providing a one-third cost share for this effort? Yes No

[Provide a detailed list of milestones including: description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, contractor and Government share amounts). Milestones must relate directly to accomplishment of technical metrics as defined in the solicitation and/or the proposal. While agreement type (fixed price or expenditure based) will be subject to negotiation, the use of fixed price milestones with a payment/funding schedule is preferred. Proprietary information must not be included as part of the milestones.]

13. Rough Order of Magnitude (30-month Period of Performance) [Provide notional costs broken down by the notional tasks included in the Top Level SOW required by Attachment 3 to the BAA. It is understood that any detail provided in this section is speculative.]