Limited_Source_Documentation_D-17-OD-0112.pdf

LIMITED SOURCES DOCUM£NTATION (SEPT 2016)

. R,~qylt'td for Limited.Source Acquisitions Over $3,600 but not Exceeding $1501000

Acquisitions that do not allow fol' competition to the maximum extent practlcable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3/b} for open market purchase orders or FAR 8.405-6(0 for Federal Supply Schedule (GSA) orders. Limited source documentation ts required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (al least three souJt&s) required by FAR 13.1041b). 8.405-Hcl, or 8.405-2(cl{2}, whichever is applicable: and (2) when using brand name only specificatiOns.

This template may be used for the documentation described in FAR 8.405-6(b)(2\{il or 13.106: 1 (bl{1l. The customer shall provide the following information:

Purchase Request Number: Estimated Amount (inciuslve of options):

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Delivery Date or Period of Performance:

atEGil Brand Name Only Desaiption:

til:JYES ONO i Recurring Requirement

I DYES ~NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

Request to purchase Epicor Clientele Professional implementation and migration services. Clientele software is currently used in the CSOS program to log and track Help Desk Service calls. Epicor Clientele Software is a proprietary software and ~picor is the sole authorized services provider. The current utilized version of Clientel utilizes an unsupported version of Microsoft SQL, migration to ITSM 2016.2 enables use of the current supported version of SQL and remediates the security risks associated with end of life software.

Unique characteristics tl1at limit availability to only one source, and any justification that no other supplies or services can be used or tt,at urgent and compelling circumstances exist - include all critical delivery or performance dates and impact to the government if dates are not met Epicor Clientel is the current implemented s~l~tion ~tlilized by DC~ to track ana manage ticketing of service calls.

Desaibe In detail m,y market research conducted. lndude results and state whether any vendors expressed interest:

Research has concluded that Epicor is the only source to provide authorized Epicor Clientele sof'.:ware maintenance.

The Contracting Officer hereby certifies that:

A. Only one source Is reasonably available:

B. AA ocder for the supplies Cl' services will not be placed unless the price is determined to be fair and reasonable: and

C. if brand name specifications are used for tt,e basis of this determma~on and the acquisition exceeds $25,000, this Limited Source Documentation will be made available together with 1he solicitation in the Governmentwide Point of Entry (FedBizOppsl in accordance with FAR 5. 1021al{6l. on GSA e-Buy in accordance with FAR 8.405-6(d), or on the NASA SEWP V Quote Request Tool pursuant to 40 USC 11302(e).

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