Sol_D15PS00105.pdf

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D22

Suite 4000 381 Elden St Division 2/ Branch 2 Interior Business Center, AQD

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611430

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14. METHOD OF SOLICITATION

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NAICS:

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02/11/2015 1500 ET

01/23/2015

703-964-3628Kimberly Luke (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

D15PS00105

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 50 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Herndon VA 20170

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Herndon VA 20170 Suite 4000 381 Elden St Division 2/ Branch 2

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13a.

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VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Interior Business Center, AQD

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EDWOSB

24.

AMOUNT

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UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Electronic Module and Video Development Support Services - See attached addendum

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Kimberly Luke

. YOUR OFFER ON SOLICITATION (BLOCK 5),

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OFFER

STANDARD FORM 1449 (REV. 2/2012)

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STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

50 2 of

Solicitation D15PS00105 Electronic Module and Video Development Support Services

SECTION 1 –PRICING SF 1449 - CONTINUATION SHEET

Base Year

SOW

Reference Task Subtask Deliverables

Price

5.1.1 1 1 • Final Transition-In Plan

• Draft Project Management Plan

• TO Kickoff Agenda

• TO Kickoff

• Kickoff Meeting Minutes

FFP

5.1.2 1 2 • Monthly Status Reports FFP per month

5.1.3 1 3 • Meeting Minutes FFP per month

5.1.4 1 4 • Program Management Plan

• e-TTPG-level Work Breakdown Structures

FFP

5.1.5 1 5 • Travel Cost Reimbursable $10,000.00

5.1.6 1 6 • Updated QCP FFP per unit

5.1.7 1 7 • Change Request Status Reports FFP per unit

5.2.1 2 1 • Preliminary Course WBS

• e-TTPG-level cost estimate FFP per unit

5.2.2 2 2 • e-TTPG Template

• e-TTPG Storyboard

• Draft e-TTPG Script

• Detailed e-TTPG WBS

• Draft e-TTPG Assessment Questions

• Possible Graphics

• Multi-Media Items for Review (if applicable)

• Meeting Minutes (if applicable)

FFP per unit

5.2.3 2 3 • Final Online e-TTPG

• e-TTPG Supporting Materials

• Alternative Media Version(s)

• Module Edits

FFP per unit

5.2.4 2 5 • Test Reports FFP per unit

Option One:

SOW

Reference Task Subtask Deliverables

Price

5.1.2 1 2 • Monthly Status Reports FFP per month

5.1.3 1 3 • Meeting Minutes FFP per month

5.1.4 1 4 • Program Management Plan

• e-TTPG-level Work Breakdown Structures

FFP

5.1.5 1 5 • Travel Cost Reimbursable $10,000.00

5.1.6 1 6 • Updated QCP FFP per unit

5.1.7 1 7 • Change Request Status Reports FFP per unit

5.2.1 2 1 • Preliminary Course WBS

• e-TTPG-level cost estimate FFP per unit

5.2.2 2 2 • e-TTPG Template

• e-TTPG Storyboard

• Draft e-TTPG Script

• Detailed e-TTPG WBS

• Draft e-TTPG Assessment Questions

• Possible Graphics

• Multi-Media Items for Review (if applicable)

• Meeting Minutes (if applicable)

FFP per unit

5.2.3 2 3 • Final Online e-TTPG

• e-TTPG Supporting Materials

• Alternative Media Version(s)

• Module Edits

FFP per unit

5.2.4 2 5 • Test Reports FFP per unit

Option Two:

SOW

Reference Task Subtask Deliverables

Price

5.1.2 1 2 • Monthly Status Reports FFP per month

5.1.3 1 3 • Meeting Minutes FFP per month

5.1.4 1 4 • Program Management Plan

• e-TTPG-level Work Breakdown Structures

FFP

5.1.5 1 5 • Travel Cost Reimbursable $10,000.00

5.1.6 1 6 • Updated QCP FFP per unit

5.1.7 1 7 • Change Request Status Reports FFP per unit

5.1.8 1 8 • Transition-Out Plan

• Transition-Out Report

FFP

5.2.1 2 1 • Preliminary Course WBS

• e-TTPG-level cost estimate

FFP per unit

5.2.2 2 2 • e-TTPG Template

• e-TTPG Storyboard

• Draft e-TTPG Script

• Detailed e-TTPG WBS

• Draft e-TTPG Assessment Questions

• Possible Graphics

• Multi-Media Items for Review (if applicable)

• Meeting Minutes (if applicable)

FFP per unit

5.2.3 2 3 • Final Online e-TTPG

• e-TTPG Supporting Materials

• Alternative Media Version(s)

• Module Edits

FFP per unit

5.2.4 2 5 • Test Reports FFP per unit

SECTION 2 - STATEMENT OF WORK

1.0 BACKGROUND

The objective of this effort is to continue the development of high quality, high definition electronic multimedia instructional training modules to train Department of Defense (DoD) and supporting agency personnel. Air Forces Security Forces Center (AFSFC) researches, develops content, converts and implements the electronic multimedia modules known as electronic Tactics, Techniques, and Procedures Guides (e-TTPG) for a variety of topics and tasks. The DoD Non-Lethal Weapons Program (NLWP) provides funding in support of the Non- Lethal Weapons (NLW) e-TTPGs and AFSFC Programs, Requirements, and Innovations Division; and the Innovations Branch (SFXI) manages the program. SFXI, Joint NLW Directorate (JNLWD), and representatives from the joint Services (Air Force, Army, Navy, US Special Operations Command, and US Coast Guard) collaborate on e-TTPG topics, curricula, and rank order each based in responses to specific customer needs. E-TTPGs are in module format and can consist of a six parts; a Lesson Plan for instructors to use, a Study Guide for Student use, Task Performance Checklist for evaluation (if required), material references, Instructional Aid (photographs, briefings, diagrams, etc.), if available, and an optional 12-15 minutes video (if warranted). These e-TTPGs are currently available via the World Wide Web for use by the joint Services.

The JNLWD is responsible for the day-to-day management of the DoD’s NLWP and must comply with DoD obligation and expenditure benchmarks. As a result, it is anticipated that this Task Order may be incrementally funded on a quarterly basis in order to best comply with DoD benchmarks.

2.0 OBJECTIVE

The objective of this Statement of Work (SOW) is to obtain a contractor support to provide AFSFC to develop four (4) e-TTPG modules, with three (3) 12-15 minute videos and provide for two (2) units of edit time. The contractor support will consist of the design, development, upgrade, filming, pre and post editing actions, project management, tools, supplies, equipment, and labor necessary for implementation of multimedia e-TTPG products for delivery over the next three years.

E-TTPG modules and videos shall be instructor, trainer, and student friendly in order to supplement the official service training resources, references, and/or handbooks, etc., covering the critical elements of a task, procedure, tactic, and provide performance or performance-based student evaluation. E-TTPG modules shall provide students an easy-to-use human-system interface. For instructor/trainer-led materials shall include lesson plans and any supporting reference materials in order to enhance a classroom setting.

4.0 SCOPE OF WORK

The AFSFC requires development of multimedia e-TTPGs for use by the joint Services over the next 3 years. The contractor will provide services to support the development and configuration of e-TTPG manual with emphasis on topics associated with force protection, escalation of forces, and non-lethal weapons (NLW). The e-TTPG modules will include topics on highly perishable skills i.e., ground tactics, weapons employment tasks, use of specialized equipment.

Many of skills and training are mandated by the DoD (to include public laws, Executive Orders, agency or bureau directives) policy. The e-TTPGs shall support the lifecycle of the reference topics to include but not limited to; new instructions, name changes, changes in equipment, changes in tactics, techniques, and procedures (TPPs), and updating or editing previously developed e-TTPGs. Some e-TTPGs will include a 12-15 minute video based on the topic as agreed upon by the joint Services. E-TTPG modules will provide exportable, home-station, sustainment joint education and training for any .Gov or .Mil address on the AFSFC supported eTTPGs website and be common access card (CAC) enabled.

5.0 Specific Tasks

The contractor shall be directly responsible for ensuring the accuracy, timeliness and completion of all tasks under this effort. Specifically, the contractor shall perform:

Task 1 - Provide Program Management

SOW Section Subtask # Description

5.1.2 2 Prepare Monthly Status Report (MSR)

5.1.4 4 Prepare Program Management Plans (PMPs)

5.1.5 5 Prepare Travel Requests and Trip Reports

5.1.6 6 Update Quality Control Plan (QCP)

5.1.7 7 Track E-TTPG Manual Change Requests

5.1.8 8 Provide Transition-Out Support

Task 2 - Provide e-TTPG Manual Development Support Services

SOW Section Subtask # Description

5.2.1 1 Provide e-TTPG Proposal Development Support

5.2.2 2 Perform Initial e-TTPG Development

5.2.3 3 Perform Final e-TTPG Development

5.1 TASK 1 – PROVIDE PROGRAM MANAGEMENT

The contractor shall provide program management support under this Task Order (TO). This includes the management and oversight of all activities performed by contractor personnel, including subcontractors, to satisfy the requirements identified in this Statement of Work (SOW).

The contractor’s Program Manager (PM) shall provide management, direction, administration, quality assurance, and leadership of the execution of this TO.

5.1.1 Task 1, Subtask 1 – Coordinate TO Kickoff Meeting

The contractor shall schedule and coordinate the TO Kickoff Meeting at the location approved by the Government. This meeting can also be accomplished via teleconference at the discretion of the Government. The meeting will provide an introduction between the contractor personnel and Government personnel who will be involved with the task order. The meeting will provide the opportunity to discuss technical, management, and risk issues, projected travel with travel authorization and reporting procedures. At a minimum, the attendees shall include key contractor personnel, key DOI personnel, the Contracting Officer’s Representative (COR) and any other personnel which the government deems necessary.

The contractor shall provide the following at the kickoff meeting:

Introduction of contractor staff and Government Points of Contact Objective of TO Overview of Project Management Plan and a Draft Plan, Objective, Actions, and

Milestone (POA&M) Plan

Deliverables:

Final POA&M Draft Project Management Plan TO Kickoff Agenda TO Kickoff Kickoff Meeting Minutes

5.1.2 Task 1, Subtask 2 – Prepare a Monthly Status Report (MSR) The contractor Program Manager shall develop and provide a MSR using MS Office Suite applications, by the 5th of each month via electronic mail to the COR and SFXI program manager, and in accordance with the Government-approved Communications Plan.

The MSR shall include the following:

Activities during reporting period, with e-TTPG Titles (Include: On-going activities, new activities, activities completed; progress to date on all above mentioned activities).

Problems and corrective actions taken. Also include issues or concerns and proposed resolutions to address them.

Personnel gains, losses and status.

Government actions required.

Schedule (Shows major tasks, milestones, and deliverables; planned and actual start and completion dates for each).

Summary of travel/trips taken. (Attach trip reports to the MSR for reporting period).

Accumulated invoiced amount for each CLIN by e-TTPG module identifier up to the previous month and total remaining funds and projection of ending project balance based on current and projected expenditures. Projected expenditures over the next 60 days, broken down by e-TTPG module identifier.

Monthly Status Reports

5.1.3 Task 1, Subtask 3 – Convene Technical Status Meetings

The contractor Program Manager shall convene a quarterly Contract Activity and Status Meeting with the COR, and other key government stakeholders. This meeting can be conducted via teleconfernce at the discretion of the government. The purpose of this meeting is to ensure all stakeholders are informed of the monthly activity and status report, provide opportunities to identify other activities and establish priorities, and coordinate resolution of identified problems or opportunities. The contractor shall provide minutes of these meetings, including attendance, issues discussed, decisions made, and action items assigned, to the COR within five (5) calendar days following the meeting.

Meeting Minutes

5.1.4 Task 1, Subtask 4 – Prepare Program Management Plan (PMP) Task Order (TO) PMP The contractor shall document all TO support requirements in a PMP. The PMP shall describe the proposed management approach. The PMP shall detail Standard Operating Procedures (SOPs) for all tasks. The PMP shall include milestones, tasks, and subtasks required in this

TO. The PMP shall provide for an overall Work Breakdown Structure (WBS) and associated responsibilities and partnerships between Government organizations. A Communications Plan shall be developed to include all contractor and Government points of contact to reflect roles and responsibilities (e.g. to whom deliverables are sent for review and to whom comments are returned). The PMP shall include the contractor’s Quality Control Plan (QCP), Configuration Management Plan, Risk Management Plan, and use of Requirements Traceability Matrices. The TO PMP shall be updated monthly if changes have occurred or are required, and delivered with a list of changes.

The contractor shall provide the Government with a draft PMP, on which the Government will make comments. The final PMP shall incorporate Government comments.

Detailed WBS After e-TTPG topics are agreed upon by the services and the JNLWD, the contractor shall develop a detailed WBS for the e-TTPGs. This detailed e-TTPG WBS shall be appended to the main PMP and will be the baseline for each e-TTPG can be revised and updated based on topic, schedule changes, or at the request of the government.

Program Management Plan E-TTPG Work Breakdown Structures

5.1.5 Task 1, Subtask 5 – Prepare Travel Requests and Trip Reports The Government may require the contractor to perform long distance travel. The Government will reimburse all long distance travel and per diem in accordance with the Joint Travel Regulations. The contractor shall submit a travel request for Government approval prior to the travel. The request shall include the purpose of the trip, the name of the employee, location of travel, duration of trip, Point of Contact (POC) at travel location, all cost estimates (airfare, car rental, lodging, misc fee/costs), and trip request/approval identification number. The Government will identify the need for a Trip Report (if required) when the request for travel is submitted.

Travel Requests Trip Reports

5.1.6 Task 1, Subtask 6 – Update Quality Control Plan (QCP)

The contractor shall update the QCP submitted with their Quotation and provide a final QCP within 3 days of task order award. The contractor shall periodically update the QCP as changes in program processes are identified. The QCP shall address contractor Quality Assurance (QA) self-assessment to include quality monitoring and measurement of the e-TTPG module delivery process to verify that module requirements and schedules have been met.

Updated QCP

5.1.7 Task 1, Subtask 7 – Track e-TTPG Module Change Requests The contractor shall maintain status log of all Module Change Requests submitted by the Government after completion and acceptance of each module until all e-TTPGs are delivered as final products. The log may be part of the monthly status report. The contractor shall describe the change’s impact on course development cost and schedule

Change Request Status Reports

5.2 TASK 2 – PROVIDE e-ttpg DEVELOPMENT SUPPORT

The contractor shall provide e-TTPG development support services for existing or new Government developed modules.

E-TTPG MODULE DEVELOPMENT STANDARDS/TECHINCAL REQUIREMENTS

The contractor shall develop the e-TTPG modules as SCORM 2004-compliant Web-based modules that are playable in Microsoft Internet Explorer browsers, v7.x in a SCORM 2004 compliant LMS. If the SCORM version or browser requirement changes in the course of this contract, the contractor will shift according to Governmental direction.

a. The contractor shall also provide the assist in the script writing and instructional design services required to produce the e-TTPG module(s).

b. Modules will contain searchable content, ability to print multi-level user content, embedded video, audio, interactive content, three-level access security, and a user access login system. The Books must conform to the latest version of the Sharable Content Object Reference Model (SCORM®) Conformant Test Suite. The contractor shall also film and produce one (1) ten to fifteen (10-15) minute length video segment for each ME-book. The contractor shall provide the script writing and instructional design services required to produce the multimedia electronic book

c. The e-TTPG manuals must convert audio, video, web pages into online interactive multimedia, provide secure (password protected) content and be E-Commerce-enabled.

They will provide immediate (within 1-3 seconds) video launch, searchable video and text content, and utilize single standard end file type. No third party media player on users’ desktop will be required to view/access the manuals. E-TTPGs will utilize small file size for storage/archival (1/10 of normal storage size of traditional video) plus low bandwidth requirements (as low as 100Kbps bandwidth requirement).

d. The modules will incorporate video, audio, text, printable text, Internet hyperlinks, language translation, narration, and interactivity within one single application that conforms to US Air Force Air Education and Training Command Advanced Distance Learning System (ADLS) parameters and AFSFC needs. The e-TTPGs will operate as an ADL Web-based application or on stand-alone CD-ROM. The Contractor shall use a courseware development software environment providing flexibility in designing and developing instructional materials.

e. Operating System Requirements. The courseware and ME-Books shall be conformant with the latest version of the Sharable Content Object Reference Model (SCORM®) conformant test suite. E-TTPG manuals will operate on the minimum computer platform described below, capable of operating on a minimal target platform by a person with minimal knowledge of operating a computer and the MS Windows operating system:

CURRENT MINIMUM HARDWARE REQUIREMENTS:

64-BIT AMD A4-5300B 3.40GHZ PROCESSOR

4GB DDR3 SDRAM

500GB 7200RPM SATA HDD

16X DVD±RW DL

INTEGRATED AMD HD7480D GRAPHICS

1 VGA 2 DP OUTPUT WITH 2 DP-DVI ADAPTERS

GIGABIT ETHERNET

4 USB 2.0 4 USB 3.0

USB CAC KEYBOARD

USB OPTICAL MOUSE

WIN 7 PRO 64-BIT (SDC 3.X)

CURRENT MINIMUM HARDWARE REQUIREMENTS:

Application List SDC 3.3

Version Service Pack Windows 6.1.7601 (Windows 7) Service Pack 1 Internet Explorer 8.0.7601.17514 McAfee VirusScan Enterprise 8.8.01000 Patch 1 ActivClient for CAC 6.2 Build (6.2.0.136) Tumbleweed Desktop Validator 4.10.0.344 NIPRDODCerts v5.6 .NET Framework 2.x Built-in .NET Framework 3.0.x Built-in .NET Framework 3.5.x Built-in .NET Framework 4.0 4.0.30319 SCCM 2007 Client 4.00.6487.2157 NetBanner 2.1.161 Office Professional 14.0.6029.1000 Service Pack 1 Lotus Forms Viewer 3.5.1 (7.6.1.333) Fixpack 2 Windows Media Player 12.0.7601.17514 Java Runtime Engine 1.6 Update 31 Java Runtime Engine (x64) 1.6 Update 31 CACerts (JRE) NIPR DATE: 10/25/2011 CACerts (JRE) SIPR DATE: 2/08/2011 Acrobat Reader X 10.1.2 Adobe PDF iFilter 9 for 64-bit platforms 9.0.0 SilverLight 4.1.10111.0 Flash Player ActiveX 11.1.102.55 Shockwave Player Plug-in 11.6.4.634 (Pwr Mgmt) Power Event Monitor 1.1.24 (Pwr Mgmt) Stay Awake 2.6 DCO XMPP Desktop Client 5.4 v3 TransVerse (XMPP) 1.5

Digital Signature Enforcement Tool (DSET) 1.3.2.0 Visual Studio 2010 Tools for Office Runtime 10.0.31119

f. Graphics Quality Requirement. The graphics used in draft and final deliverables shall not be less than Cyan-Magenta-Yellow-Black (CMYK) resolution, which is the standard color model used in offset printing for full-color documents.

g. Source files: The contractor shall provide copies of all source files (raw video/multimedia files, audio, etc) to the Government upon completion of each course.

h. Data Rights: The contractor shall assign all interest in all products developed under this contract, including copyright, to the Government

i. Records Management: The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in AFI 33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

E-TTPG modules (including videos) must be accomplished in accordance with (IAW) current Security Forces technical requirements as outlined in the final script and the information provided by the government. The contractor must obtain releases for unrestricted use and modification by AFSFC from the copyright owner of any copyrighted photos, artwork or other items it chooses to include in any module or video. Items developed under this contract cannot be used by the contractor for other projects without the express written consent of AFSFC. The work on each of the ME Books and videos will be organized into stages; each with an associated work product. An AFSFC representative will review the work product at each stage, as well as the draft and final deliverable of the ME books and videos. It is possible there will be multiple rounds of draft submission, review, and revision on the ME books and videos as each stage progresses. All video work and photograph work will be in compliance with AFI 35-109 (Chapter 6) and DoD Instructions 5040.02, Encl 07 and 08, will be in compliance with AFI 35- 109 (Chapter 6) and DoD Instructions 5040.02, Encl 07 and 08.

E-TTPG MODULE FORMAT DEVELOPMENT STANDARDS

The contractor shall develop multimedia e-TTPG modules using the government provided format suited for a classroom setting, just-in-time training events, student self-study, and enable certification training (if needed). Modules will include lesson plans, a student study guide, supporting material section, task performance checklist (TCP), instruction aids sections, and may include an informational video (if request by the government). The working assumption is any chosen instructor or Subject Matter Expert would be able to use the e-TTPG in a training environment and students can use them for refresher training on their own on approved mobile media.

a. Instructor Lesson Plan (ILP): The contractor shall develop a section within the e-TTPG for the government to populate with the instructor’s lesson plan content. This section will be packaged for easy duplication and implementation by any instructor or trainer of the Government choosing. The contractor shall provide two soft-copies (electronic) of package to the Government one hi-definition version, one standard version for viewing. Softcopies must be compatible with Government media system.

b. Student Study Guide (SSG): The contractor shall develop a section within the e-TTPG module for the government to populate with student study material content. The student study guide section will be packaged for easy duplication within a classroom setting or to be downloaded for use at a later time of the students’ choosing. The contractor shall provide two softcopies of the student guide package to the Government, one being a high-definition version. Softcopies must be compatible with Government software.

c. Reference Materials Section: The contractor shall develop a section within the e-TTPG module for supporting course reference materials such as service unique instructions, training manuals, DoD instructions/directives, reports, etc. The contractor shall provide two softcopies of the reference materials to the Government, one being a high-definition version.

Softcopies must be compatible with Government software.

d. Task Performance Checklist (TPC): The contractor shall develop a section for the insertion of TPC materials for e-TTPGs which can be used for during practical evaluations (hands-on) of TTPs,

e. Instructional Aids (when Provided): The contractor shall develop a section for the insertion of government provide instructional aids e.g., briefings, service unique study materials, photographs, etc.

f. Informational e-TTPG Video: The contractor shall develop a section for the insertion of a 10-15 minute video for the use of an instructor/trainer or student review of an e-TTPG topic.

The video is not to be a point-by-point instructional video but rather a top level video training tool used to highlight the main points of the e-TTPG or present scenarios for consideration.

g. E-TTPG Front Cover with graphics and title: The contractor with government consultation will develop an e-TTPG specific cover, with e-TTPG appropriate graphics, e- TTPG title and e-TTPG headers.

h. Templates: The contractor shall use course templates as requested by the Government.

i. Data Rights: The contractor shall assign all interest in all products developed under this contract, including copyright, to the Government.

j. Source files: The contractor shall provide copies of all source files (raw video/multi-media files, text files, etc) to the Government upon completion of each course.

AFSFC CURRENT E-TTPG DEVELOPMENT PROCESS

Process Name Process Description

E-TTPG

Module Initiation

AFSFC works with service and JNLWD representatives to discuss the selected e-TTPG objective, review ILP, SSG, reference material(s), instructional aids. Storyboard e-TTPG, review Storyboard, make corrections, create e-TTPG module, review e-TTPG, make corrections, e-TTPG acceptance testing & sign-off (government approval required), and determine if a video is required. If there is no video required proceed to /Phase IV

E-TTPG

Video Phase I

If AFSFC and the joint team determine a video is appropriate, the team will work with the contractor to develop a script, draft script review(government approval required) , make any changes, script sign off (government approval required) , Storyboard the video, AFSFC representative with contractor will travel to the shoot (if needed) and conduct collaborative review & on-site survey with actors, make changes, video Storyboard sign-off (government approval required)

E-TTPG

Video Phase

II

AFSFC representative with contractor will travel to shoot location, conduct video shoot using approved video script and storyboard, review raw footage on-location, as needed throughout shoot (government approval required)

E-TTPG

Video Phase

III

Contractor will record voice-over using approved scripts with the governments representatives, edit audio tracks, review tracks, finalize audio files

E-TTPG

Video Phase

IV

Contractor will edit video, review video 1.0 (government approval required) , review change requests, make changes, add video 2.0 to e-TTPG module, Acceptance Testing and final sign-off (government approval required) , contractor delivers e-TTPG and/or video(s)

The contractor shall provide support for all above activities with initiation of the e-TTPG topic selection to the acceptance testing and final sign off. The actual process used by AFSFC may change during the course of the task order; however, the basic activities associated with the steps that require contractor support will remain the same. Detailed activities are identified in the subtasks below:

5.2.1 Task 2, Subtask 1 – Provide e-TTPG Module Development Support The SFXI staff will assist the contractor in preparing a preliminary WBS, to include development schedule and required level of effort based upon the agreed upon course objectives and budgetary constraints. The contractor shall provide suggestions on cost-effective methods for increasing e-TTPG module interactivity to enhance the student’s learning experience.

Preliminary Course WBS Course-level cost estimate

5.2.2 Task 2, Subtask 2 – Perform Initial Module Development

The contractor shall review government-provided source material, identify source material gaps and conduct research and/or interviews with subject matter experts to fill in gaps in source material. The contractor shall prepare an e-TTPG template, storyboard and preliminary script.

The contractor shall identify possible graphics and any restrictions on their use.

The contractor shall attend periodic e-TPPG development review meetings with the member of the government e-TTPG team to receive approval of e-TTPG deliverables.

E-TTPG Module Template Module Storyboard Draft Module Script Detailed Module POA&M Possible Graphics Multi-Media Items for Review (if applicable) Meeting Minutes (if applicable)

5.2.3 Task 2, Subtask 3 – Perform Final Course Development

The contractor shall complete all module materials upon receipt of SFXI or designated rep program manger’s approval. This includes, but is not limited to, preparing supporting module materials, e-TTPG overview and printable job aids; narration; editing of current or previously developed modules (to include graphics); music and sound editing; finalizing video production;

image development/procurement and development of alternate media version(s).

Final Online e-TTPG Module

O Instructor Lesson Plan O Student Study Guide O Task Performance Checklist o Reference Supporting Materials

E-TTPG Supporting Video, if required E-TTPG Cover with graphics Alternative Media Version(s)

Module Edits/Modifications; current or previous developed modules

5.2.5 Task 2, Subtask 5 – Provide Module Testing Support

After the completion of development, the contractor shall perform the following tests:

After completing tests, the contractor shall prepare and deliver to the Government a report detailing results of all tests and confirming satisfactory completion. All test result shall be tracked in a defect workflow system.

Test Reports

6.0 Government Inspection and Performance. The government will review all scripts, story boards, videos and any other material prior to going final product.

7.0 DELIVERABLES

In fulfillment of this effort, the contractor shall provide the following deliverables. All deliverables shall be submitted to the SFIX Branch Chief or designated representative, unless otherwise agreed upon.

Testing Phase

Description of Testing Phase

Quality Assurance Testing

The internal Task Order review of the product development. This occurs as soon as each developer completes his or her respective part of the project (configuration item). Quality Assurance Testing is a design review by participants of the Test Review Group to ensure the development follows the original storyboard design, style, and project standards. This phase should be the most robust to ensure that products are as accurate as possible before reaching AFSFC personnel and the public. Particular attention should be made to ensure that typographical and administrative errors (e.g. audios and closed caption window matching) are mitigated. Quality Assurance Testing should create an Alpha product which is 90% correct.

Alpha Testing

A more formal internal review by the contractor as the project development matures and is the starting point for independent testing. Alpha Testing includes peer review by other project personnel or management and is the verification phase of the development. This phase is used to capture the last 10% of administrative and typographical errors and to make adjustments in content as specified by the Subject Matter Expert (SME) or schoolhouse review personnel.

Beta Testing The initial product review by the customer, but still includes independent testing by the project since the development is incomplete. It includes the verification and closing of DRs from the Alpha Testing Phase. Beta Testing is the validation phase of the development. During this phase, emphasis is placed on ensuring all adjustments as required by the SME or schoolhouse review personnel have been made.

Final Product Testing

(Also known as Functional Qualification Testing (FQT) ) The final product is reviewed by the customer and the contractor prior to release, and again includes independent testing. The contractor shall schedule and provide to AFSFC a version of the courseware over the Internet and a stand-alone CD-ROM for Acceptance/FQT testing. Successful completion of FQT begins the Implementation Phase of the product.

7.1. Project Plan

See SOW Section 5.1.4

7.2. Monthly Status Report

See SOW Section 5.1.2

7.3. Final Report

The contractor shall provide a final report to the COR, at the conclusion of this effort. The report will summarize objectives achieved, significant issues, problems and recommendations to improve the process in the future.

7.4. DELIVERABLES MATRIX

SOW

Reference

Task Subtask Deliverables

5.1.1 1 1 • Final Transition-In Plan

• Draft Project Management Plan

• TO Kickoff Agenda

• TO Kickoff

• Kickoff Meeting Minutes

5.1.2 1 2 • Monthly Status Reports

5.1.3 1 3 • Meeting Minutes

5.1.4 1 4 • Program Management Plan

• e-TTPG-level Work Breakdown Structures

5.1.5 1 5 • Travel Requests

• Trip Reports

5.1.6 1 6 • Updated QCP

5.1.7 1 7 • Change Request Status Reports

5.1.8 1 8 • Transition-Out Plan

• Transition-Out Report

5.2.1 2 1 • Preliminary Course WBS

• e-TTPG-level cost estimate

5.2.2 2 2 • e-TTPG Template

• e-TTPG Storyboard

• Draft e-TTPG Script

• Detailed e-TTPG WBS

• Draft e-TTPG Assessment Questions

• Possible Graphics

• Multi-Media Items for Review (if applicable)

• Meeting Minutes (if applicable)

5.2.3 2 3 • Final Online e-TTPG

• e-TTPG Supporting Materials

• Alternative Media Version(s)

• Module Edits

5.2.4 2 5 • Test Reports

7.5. DELIVERABLES TIMELINE

MILESTONE/DELIVERABLE

SOW

Reference

PLANNED

COMPLETION DATE

Project Start (PS) At TOA Kickoff Meeting 5.1.1 Within 5 days of award Kickoff Meeting Agenda 5.1.1 Within 5 calendar days of award Copy of Task Order (initial award and all modifications)

Within 15 days of award

Transition-In Plan 5.1.1 At Kickoff Meeting Draft Project Management Plan 5.1.4 At Kickoff Meeting Monthly Status Report 5.1.2 Monthly (5th calendar day of the next month) Meeting Minutes 5.1.1, 5.1.3 Within 5 days of meeting Final Project Management Plan 5.1.4 15 days after receipt of

Government Comments, then quarterly e-TTPG Level Work Breakdown Structures

5.1.4, 5.2.1, 5.2.2

As Required

Travel Requests 5.1.5 NLT 10 days before travel Trip Reports 5.1.5 5 days after trip, if required Updated Quality Control Plan 5.1.6 As required Change Request Status Reports 5.1.7 Monthly with MSR

TRANSITION OUT PLAN 5.1.8 90 DAYS BEFORE END OF POP

TRANSITION OUT REPORT 5.1.8 10 DAYS AFTER TO ENDS

e-TTPG level cost estimates 5.2.1 As required e-TTPG Storyboard 5.2.2 Per WBS Draft e-TTPG Script 5.2.2 Per WBS Draft e-TPPPG Assessment Questions

5.2.2 Per WBS

Possible Graphics 5.2.2 Per WBS Multi-media items for review 5.2.2 Per WBS Final online e-TTPG 5.2.3 Per WBS e-TTPG Supporting Materials 5.2.3 Per WBS Alternative Media Version(s) of e- TTPGs

5.2.3 5 days after release of course into production environment

Instructor-led Course Instructor Package

5.2.3 Per WBS

Instructor-led Course Student Package

5.2.3 Per WBS

Instructor-led Supporting Materials

5.2.3 Per WBS

Test Reports 5.2.5 Per WBS Invoice Monthly

7.6. Deliverable Format

All deliverables shall be submitted to the SFXI Branch Chief or designated representative, unless otherwise agreed upon, in machine readable format using Microsoft Office Suite and Adobe Acrobat via email, or CD-ROM. The contractor shall label each electronic delivery with the Task Order Number and Project Title and e-TTPG Identifier as applicable in the subject line of the e-mail transmittal.

8.0 OTHER PERFORMANCE REQUIREMENTS

8.1. Orientation Briefing

See SOW Section 5.1.1

9.0. Applicable Documents

10.1. Air Force Manual 31-222, 1 June 2001, “Security Forces Use of Force Manual”

10.2. Air Land Sea Application “Multi Service Tactics, Techniques, and Procedures for the Tactical Employment of Non-Lethal Weapons”

10.3. Integrated Defense Security System (IBDSS), 13 June 2005.

10.4. Air Force Manual 31-201, Volume 6, 17 May 2002, “Civil Disturbance”

10.5. AFI 35-109 Visual Information, 12 March 2010

10.6. DoD Instructions 5040.02 Visual Information (VI), Encl 07&08, 27 Oct 2011

[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

SECTION 3 – Federal Acquisition Regulation 52.212-4 “Contract Terms and Conditions – Commercial Items” (May 2014) is hereby incorporated by this reference.

ADDENDUM TO FEDERAL ACQUISITION REGULATION 52.212-4 CONTRACT TERMS

AND CONDITIONS--COMMERCIAL ITEMS (May 2014)

3.1 TRAVEL

*****FOR EVALUATION PURPOSES, PLEASE USE A PLACEHOLDER OF $10,000

PER YEAR FOR TRAVEL******

The Contractor will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COR under this effort. All travel shall be approved, by the COR, prior to commencement of travel. The contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the Federal Travel Regulations and FAR 31.205-46 currently in effect on the date of travel. Local travel costs will not be reimbursed. Local travel is defined to mean any and all travel within a fifty (50) mile radius of Joint Base San Antonio (JBSA), Lackland TX 78254, or within a fifty (50) mile radius of the contractor’s facility.

Some travel will be required in support of this effort. Therefore, the place(s) of performance will be at the location of a video shoot or e-TTPG module development and can vary. Prior to travel, the contractor(s) are required to gain government approval for any travel outside the JSBA Lackland Area. The Government will authorize and pay for travel in accordance with the Federal and Joint Travel Regulations.

Travel is not authorized unless approved in writing by the Contracting Officer, the Contractor Officer’s representative (COR) or designated representative.

Long distance travel (e.g., travel beyond a 50 mile radius of JBSA, Lackland TX) will be reimbursed in accordance with section below.

3.1.1 Travel Regulations

The contractor shall comply with the guidance in FAR 31.205-46 using the regulations specified below:

a. Federal Travel Regulations (FTR) - prescribed by the General Services Administration, for travel in the contiguous United States.

b. Joint Travel Regulations (JTR), Volume 2, DoD Civilian Personnel, Appendix A.

prescribed by the Department of Defense, for travel in Alaska, Hawaii, and outlying areas of the United States.

c. Department of State Standardized Regulations (DSSR) (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas", prescribed by the Department of State, for travel in areas not covered in the FTR or JTR.

3.1.2 Travel Authorization Requests

Prior to any long distance travel, the contractor shall prepare a Travel Authorization Request for Government review and COR approval. The contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s). Travel shall be scheduled during normal duty hours whenever possible.

3.1.3 Content of Travel Requests

Requests for travel approval shall contain:

a. Date, time and points of departure.

b. Destination, time and dates of arrival.

c. Name of each contractor employee and position title.

d. Include a description of the travel proposed including a statement as to purpose.

e. Be summarized by traveler.

f. Identify the task order/course identifier.

g. Identify the CLIN(s) and Interagency Agreement number associated with the travel.

h. Be submitted in advance of the travel with sufficient time to permit review and approval.

I. All airfare, car rental, lodging and any miscellaneous costs/fees over $75.

3.2 PERIOD OF PERFORMANCE

The period of performance of this contract shall consist of a one year Base period plus two one-year Option Years. Continued funding is contingent upon an acceptable level of performance and the availability of funds.

3.3 PLACE OF PERFORMANCE

The primary place of performance shall be at the Contractor’s site. The Contractor will be required to attend occasional meetings at the AFSFC Joint Base San Antonio (JBSA) Lackland TX, 78236. Alternate work locations will be authorized at the discretion of the government to ensure module or video completion.

3.4 RESERVED

3.5 Electronic Invoicing and Payment Requirements – Internet Payment Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoices for travel must include the name of the traveler, travel itinerary, purpose of travel (event, exercise, workshop, etc), receipts for airfare or other means of transportation, hotel, rental car, and any other expense over $75, and any other documentation requested by the Contracting Officer. A copy of an approved travel request form should be attached for reference.

No travel is authorized unless prior government approval from the COTR is obtained.

The contractor is required to submit labor category expenditure / burn rate management reports with each invoice to ensure labor category ceilings are managed. Failure to submit this supporting documentation may result in rejection of an invoice and delay payment.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer with its proposal or quotation.

(End of Local Clause)

3.6 GOVERNMENT HOLIDAYS

The following Government holidays are normally observed by Government personnel: New Year’s Day, Martin Luther King’s Birthday, Presidential Inauguration Day (metropolitan DC area only), George Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation, or any other kind of administrative leave such as acts of God (i.e. hurricanes, snow storms, tornadoes, etc) Presidential funerals or any other unexpected government closures.

3.7 RESERVED

3.8 Hours of Work

Contractor personnel are expected to conform to normal operating hours. The normal duty hours are 8 AM to 5PM Central time, Monday through Friday, with the exception of federal government holidays.

3.9 Payment for Unauthorized Work

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

3.10 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible athttp://www.cpars.csd.disa.mil/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 – 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating “No comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date).

The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization.