D_RFQ 75N95023Q00225.pdf
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- High-power stimulation laser for cellular manipulation Federal contract opportunity
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- 75N95023Q00225
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COMBINED SYNOPSIS / SOLICITATION
RFQ: 75N95023Q00225
Title: High-power stimulation laser for cellular manipulation A. Solicitation type:
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 75N95023Q00225 and the solicitation is issued as a request for quotation (RFQ).
This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures;
and FAR Part 12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2023-01, with effective date 12/01/2022.
(iv) The associated NAICS code is 334516 - Analytical Laboratory Instrument Manufacturing and the small business size standard is 1000 employees. This requirement is full and open with no set-aside restrictions.
B. Statement of Need and Purpose:
The National Institute of Mental Health (NIMH), Intramural Research Program (IRP), Unit on Synapse Development and Plasticity requires the purchase of a high-power stimulation laser for cellular manipulation using optogenetics. Replace the old laser which was completely damaged due to Dec 2022 flooding episode in Building 35A.
C. Background Information and Objective:
Stimulation lasers are used in two-photon in vivo imaging to stimulate optogenetically tagged cells in live animals or in slice culture. Using optogenetically stimulated manipulation, individual cells and groups of cells can be activated to modify the brain activity of awake animals and provides a precise and powerful tool for exploration of neuronal function. This tool will be used to show causal relationships from cellular activity to behavior, and to reveal the relationships between neighboring cells, with more power aiding the activation of more cells, enabling a more complex and complete understanding of our current paradigms. Thus, having a laser that is powerful and highly flexible is an element in achieving our scientific objectives.
D. Purchase Description:
Industrial femtosecond laser with a master oscillator power amplifier (MOPA) architecture (Monaco 1035 LX or equal) with Chiller Package
E. Salient characteristics:
Industrial Femtosecond Laser
• Fundamental Center Wavelength (nm): 1035 ±5
• Power: 40W
• Pulse power: 80 ìJ/pulse
• Repetition Rate: Single-shot to 1 MHz, higher rep. rates without AOM pulsepicking:1 to 50 MHz standard
• Pulse width (fs): <350, (< 400 for 150 W)
• Long-term Pointing Stability (ìrad): ±25 over 8 hours
• Power Consumption (typical): 48VDC, <500W
• 2 X Built in Acousto-Optic Modulators (AOM)
Capabilities: Photo stimulation, Three-Photon Imaging (when paired with Opera F), Glass Cutting & Welding, Thin/Film Cutting, Medical Device Mfg., OPA Pumping for Optogenetics, Large Format OLED Glass Cutting
Chiller Package:
• Recirculating chiller and heat exchanger.
• Provides thermal stability.
• Air Cooled
• Large Bypass
• Rack Mount:
• 1.2kW
• Power supply requirement: 100-115VAC
• Single Phase
• HRR Series
F. Delivery Date: within 12 weeks after receipt of order. Delivery shall be FOB Destination and must include inside installation. Deliver to:
National Institute of Mental Health (NIMH) 35 Convent Dr, Bldg. 35, Room 2C1010 Bethesda, MD-20892
G. Period of Performance: One-year warranty repairs including the cost of parts and labor.
H. Option(s): Additional extended warranty (for up to 5 years total) is a plus.
I. Proposal Evaluation: The government intends to award a single firm-fixed priced (FFP) order, based on a lowest price technically acceptable basis.
J. Applicable Clauses and Provisions
(i) The provision at FAR Clause 52.212-3, Offeror Representations and Certifications
Commercial Items, applies to this acquisition.
(ii) The provision at FAR Clause 52.212-4, Contract Terms and Conditions— Commercial Items, applies to this acquisition. The invoice instructions at FAR 52.212-4(g) are replaced with the NIH IPP Invoice and Payment Provisions (4/2022) attached to this Solicitation.
(iii) The provision of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition.
(iv) FAR clause 52.217-8 Option to Extend Services. (Nov 1999).
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. (End of clause)
(v) FAR clause 52.217-9 Option to Extend the Term of the Contract (Mar 2000).
The Government may extend the term of this order by written notice to the Contractor any time prior to order expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the order expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended task order shall be considered to include this option clause.
The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of clause)
CLOSING STATEMENT
All responses must be received no later than May 15, 2023, at 6 pm EST. The Contractor shall submit its quote electronically to polina.klimenkova@nih.gov
The Unique Entity ID Number (UEI) and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
mailto:polina.klimenkova@nih.gov
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52.212-5 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL
SERVICES (Jan 2022)
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FAC 52.212-5 as of FAC 2022-02 (1/14/2022) Edited 1/18/2022
Updated on April 21, 2022
Invoice and Payment Provisions (Vendor has Transitioned to
IPP)
The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:
I. Invoice Requirements
A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.
1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).
2. Remit-to address (Name and complete mailing address to send payment).
3. Remittance name must match exactly with name on original order/contract. If the
Remittance name differs from the Legal Business Name, then both names must appear on the invoice.
4. Invoice date.
5. Unique invoice #s for all invoices per vendor regardless of site.
6. NBS document number formats must be included for awards created in the NBS: Contract
Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.
7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.
8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.
9. Identify that payment is to be made using a three-way match.
10. Description of supplies/services that match the description on the award, by line billed.*
11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.
12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*
NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.
Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.
B. The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing
Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below.
The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Contracting Officer) and Contracting Officer’s Representative:
Approving Official: Contracting Officer Name- Email Address-
Contracting Officer’s Representative Name- Email Address-
II. Invoice Payment A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:
1. The 30th day after the designated billing office has received a proper invoice.
2. The 30th day after Government acceptance of supplies delivered or services performed.
B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.
III. Interest Penalties
A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.
1. A proper invoice was received by the designated billing office.
2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.
3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement https://www.ipp.gov/ actions between the Government and the Contractor.
B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.
IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR
52.232-40 (November 2021)
(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.
(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.
(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.
(End of Clause)
V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)
(a) Definitions. As used in this clause—
Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.
(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.
(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.
(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.
(End of Clause) http://www.ipp.gov/
| D CSS-C RFQ 75N95023Q00225 |
| D_RFQ_52.212-4 Contract Terms and Conditions |
| D_RFQ_FAR 52.212-5 |
| 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Aug 2018) |
| Blank Page |
| Blank Page |
| Blank Page |
| Blank Page |
| Blank Page |
| Blank Page |
| D_Invoicing Instructions With IPP |
| Invoice and Payment Provisions |
| (Vendor has Transitioned to IPP) |
| I. Invoice Requirements |
| II. Invoice Payment |
| III. Interest Penalties |
| IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR 52.232-40 (November 2021) |
| V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022) |
| 52: |
| 212-5(a): (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: |
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).
(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).
(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).
| 212-5(b): (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: |
| 203-6 box: Off |
| 203-13 box: Off |
| 203-15 box: Off |
| 204-10 box: Yes |
| 204-14 box: Off |
| 204-15 box: Off |
| 209-6 box: Yes |
| 209-9 box: Off |
| 219-3 box: Off |
| 203-6 link: 52.203-6 |
| 203-13 link: 52.203-13 |
| 203-15 link: 52.203-15 |
| 204-10 link: 52.204-10 |
| 204-14 link: 52.204-14 |
| 204-15 link: 52.204-15 |
| 209-6 link: 52.209-6 |
| 209-9 link: 52.209-9 |
| 219-3 link: 52.219-3 |
| 203-6 text: Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402). |
| 203-13 text: Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)). |
| 203-15 text: Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) |
| 204-10 text: Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note). |
| 204-14 text: Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C). |
| 204-15 text: Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C). |
| 209-6 text: Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note). |
| 209-9 text: Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313). |
| 219-3 text: Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) (15 U.S.C.657a). |
| 219-4 box: Off |
| 219-6 box: Off |
| 219-7 box: Off |
| 219-8 box: Off |
| 219-9 box: Off |
| 219-9 Alt II box: Off |
| 219-9 Alt III box: Off |
| 219-9 Alt IV box: Off |
| 219-13 box: Off |
| 219-14 box: Off |
| 219-16 box: Off |
| 219-27 box: Off |
| 219-28 box: Yes |
| 219-28 Alt I box: Off |
| 219-29 box: Off |
| 219-30 box: Off |
| 219-32 box: Off |
| 219-33 box: Off |
| 219-6 Alt I box: Off |
| 219-7 Alt I box: Off |
| 219-9 Alt I box: Off |
| 219-4 link: 52.219-4 |
| 219-6 link: 52.219-6 |
| 219-7 link: 52.219-7 |
| 219-8 link: 52.219-8 |
| 219-9 link: 52.219-9 |
| 219-13 link: 52.219-13 |
| 219-14 link: 52.219-14 |
| 219-16 link: 52.219-16 |
| 219-27 link: 52.219-27 |
| 219-28 link: 52.219-28 |
| 219-29 link: 52.219-29 |
| 219-30 link: 52.219-30 |
| 219-32 link: 52.219-32 |
| 219-33 link: 52.219-33 |
| 219-4 text: (i), Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Sep 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). |
| 219-6 text: (i) Notice of Total Small Business Set-Aside (Nov 2020) of 52.219-6 (15 U.S.C. 644). |
| 219-6 Alt I text: (ii) Alternate I (Mar 2020) of 52.219-6. |
| 219-7 text: (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644). |
| 219-7 Alt I text: (ii) Alternate I (Mar 2020) of 52.219-7. |
| 219-8 text: Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)). |
| 219-9 text: (i), Small Business Subcontracting Plan (Nov 2021) (15 U.S.C. 637(d)(4)). |
| 219-9 Alt I text: (ii) Alternate I (Nov 2016) of 52.219-9. |
| 219-9 Alt II text: (iii) Alternate II (Nov 2016) of 52.219-9. |
| 219-9 Alt III text: (iv) Alternate III (Jun 2020) of 52.219-9. |
| 219-9 Alt IV text: (v) Alternate IV (Sep 2021) of 52.219-9. |
| 219-13 text: (i) Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)). |
| 219-14 text: Limitations on Subcontracting (Sep 2021) (15 U.S.C. 637(a)(14)). |
| 219-16 text: Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)). |
| 219-27 text: Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657 f). |
| 219-28 text: Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C. 632(a)(2)). May require contractor completion. |
| 219-28 Alt I text: (ii) Alternate I (Mar 2020) of 52.219-28. |
| 219-29 text: Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) (15 U.S.C. 637(m)). |
| 219-30 text: Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (15 U.S.C. 637(m)). |
| 219-32 text: Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)). |
| 219-33 text: Nonmanufacturer Rule (Sep 2021)(15 U.S.C. 637(a)(17)). |
| 219-13 Alt I box: Off |
| 219-13 Alt I text: (ii) Alternate I (Mar 2020) of 52.219-13. |
| 222-3 box: Off |
| 222-19 box: Yes |
| 222-21 box: Yes |
| 222-26 box: Yes |
| 222-35 box: Yes |
| 222-36 box: Yes |
| 222-40 box: Off |
| 222-50 box: Yes |
| 222-50 Alt I box: Off |
| 222-54 box: Off |
| 223-9 box: Off |
| 223-9 Alt I box: Off |
| 223-11 box: Off |
| 223-12 box: Off |
| 223-13 box: Yes |
| 223-14 box: Off |
| 223-15 box: Off |
| 223-16 box: Off |
| 223-18 box: Yes |
| 223-20 box: Off |
| 222-36 Alt I box: Off |
| 222-37 box: Yes |
| 223-13 Alt I box: Off |
| 223-14 Alt I box: Off |
| 223-16 Alt I box: Off |
| 222-3 link: 52.222-3 |
| 222-21 link: 52.222-21 |
| 222-26 link: 52.222-26 |
| 222-35 link: 52.222-35 |
| 222-36 link: 52.222-36 |
| 222-37 link: 52.222-37 |
| 222-40 link: 52.222-40 |
| 222-50 link: 52.222-50 |
| 222-54 link: 52.222-54 |
| 223-9 link: 52.223-9 |
| 223-11 link: 52.223-11 |
| 223-12 link: 52.223-12 |
| 223-13 link: 52.223-13 |
| 223-14 link: 52.223-14 |
| 223-15 link: 52.223-15 |
| 223-16 link: 52.223-16 |
| 223-18 link: 52.223-18 |
| 223-20 link: 52.223-20 |
| 222-3 text: Convict Labor (June 2003) (E.O. 11755). |
| 222-19 text: Child Labor—Cooperation with Authorities and Remedies (Jan 2022) (E.O. 13126). |
| 222-21 text: Prohibition of Segregated Facilities (Apr 2015). |
| 222-26 text: (i) Equal Opportunity (Sept 2016) (E.O. 11246). |
| 222-26 Alt I text: (ii) Alternate I (Feb 1999) of 52.222-26. If this is checked, some terms have been waived. |
| 222-35 text: (i) Equal Opportunity for Veterans (Jun 2020)(38 U.S.C. 4212). |
| 222-35 Alt I text: (ii) Alternate I (July 2014) of 52.222-35. If this box is checked, some terms have been waived. |
| 222-36 text: (i) Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793). |
| 222-36 Alt I text: (ii) Alternate I (July 2014) of 52.222-36. If this box is checked, some terms have been waived. |
| 222-37 text: Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212). |
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File details come from the government source that posted it. Updated .