D Final Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

M6786122Q0001 19-Nov-2021

b. TELEPHONE NUMBER

504-697-8343

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 01 Dec 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M678619. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAYTON J. GREENWALT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARFORRES REGIONAL CONTRACTING OFFICE

MFR RCO

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 504-697-8348

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,000,000

NAICS:

532420

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF52

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6786122Q0001

Section SF 1449 - CONTINUATION SHEET

PEFORMANCE WORK STATEMENT

1. Objective. The objective of this Performance Work Statement (PWS) is to obtain United

States Postal Service support for units within Marine Forces Reserve (MARFORRES).

2. Background. The Postal Operations System (POS) for MARFORRES receives and sends official mail for 116 sites. The mail rooms at each of these locations vary in capacity and are governed by Title 39, U.S. Code, DoD Instruction 4525.6-M, OpNav Instruction 5118.7C and

Marine Corps Order 5110.4A; requiring reporting, accountability, and fiscal responsibility. All system requirements must be fully operational and functional no later than the beginning of the business day on 3 January 2022.

2.1 Delivery and Service. Support shall be in place and operational by 3 January 2022. The

Vendor shall contact the COR (TBD) at least 1 week prior to Equipment delivery to coordinate and establish the Delivery schedule.

3. Scope. The POS shall be functional at all 116 sites. Sites are located throughout the continental United States and Puerto Rico, with collective historical throughput of over one million pieces of mail annually. Approximately 90 percent of mail throughput is first class mail and 10 percent is accountable mail. As required, expedited mail will also be utilized on a limited basis.

3.1 Definitions

Postal support package will consist of: scale, meter and feeder and/or an online solution in order to provide a stand-alone and online capability where suitable and acceptable to the Marine Corps and its associated networks.

Small sites require support for one unit that typically negotiates 150 to 200 pieces of mail per month -- MARFORRES requires support for 68 sites. (See paragraph 15 herein for specifications).

Medium sites require support for at least two units that typically negotiate 1000 pieces of mail per month with frequent mass mail-outs -- MARFORRES requires support for 38 sites. (See paragraph 15 herein for specifications).

Large sites require support for multiple units that typically negotiate over 2000 pieces of mail per month -- MARFORRES requires support for 10 sites. (See paragraph 15 herein for specifications).

4. System Requirements. The postal solution for daily postage must accommodate postage throughput as defined by sites in paragraph 3.1. Web-based functions in part or total require

Marine Corps Enterprise Network – NIPRnet (MCEN-N) access and compliance throughout the life of the system. Compliance must be completed by full operational capability. The proposed system:

4.1 Shall provide the ability to select and print postage at each reserve site per the requirements of each location (see attachment A for requirements by site) via a standalone device or web based application;

4.2 Shall provide a web-based catalog for ordering consumables that are directly related to the postal system. Costs for these consumables will be absorbed by the individual site and will not be part of the contract.

5. Functional Requirements. The system shall:

5.1 Calculate postage (by weight multiplied by dimensions or by utilization of an integrated scale).

5.2 Be capable of utilizing any and all postage options authorized by United States Postal

Service (USPS).

5.3 Have funds remotely capped by the Program Manager, who must have the ability to adjust funding as needed.

5.4 The resultant award may need to provide additional equipment if any new locations are acquired; this will only happen via a contract modification issued by a Government Contracting

Officer.

5.5 Be capable of utilizing (1) Signature Confirmation, (2) Tracking, and (3) Certified delivery receipt; allowing delivery and record tracking for mail. These services shall provide information regarding dates and times an article was delivered or, if delivery was attempted but not successful, the date and time of the delivery attempt requiring a signature from the person who accepts the package, and location of mail.

5.6 Supplies. The Vendor shall be responsible for transporting and issuing all Vendor-furnished supplies.

5.7 Parts and Supplies Availability. The Vendor shall have an inventory of parts and/or supplies in quantities sufficient to service this contract. The contractor shall have an Inventory and

Delivery system for parts and/or supplies. Initial consumable supplies (e.g. postage tape and ink cartridges) shall be provided at no additional cost to the Government upon each machine(s) installation and set-up. Additional Consumable costs will be the responsibility of each customer location and will not be part of the resulting contract.

6. Reporting Requirements. The solution shall be capable of capturing all postal operation activities, including spending trends, postage debits, usage and the number of each class of mail

(First Class, Certified, etc.) posted at each site. Due to the fact that MARFORRES is the program manager for all sites, The MARFORRES COR shall have the ability to view each site’s activity from a master account. Also, each site shall have the ability to view its own activity via their own account in order to internally manage their postal operations.

6.1 Administrators shall be capable of viewing monthly, quarterly and annual reports. At a minimum the reports shall include the following:

a. Postage consumption by site;

b. Classes of mail being used by site;

c. Number of items being mailed by site;

d. Total expenditure to date by site;

e. Daily inventory, by class of mail; i.e. first class, certified, etc.

7. Security Requirements. The system/service provider shall:

7.1 Allow individual accounts by site, with individual login and password/pin information.

7.2 Allow individual unit postage funds to be capped monthly or quarterly as determined by the

Program Manager.

7.3 Allow individual units the capability of adding postage funds and ordering supplies utilizing individual login and password/pin information. NOTE: funding for postage and payment of supply orders will not be included under the resulting contract.

7.4 Under no circumstance establish an account for any individual site not included in the basic contract, or enhance the service at an existing reserve site unless authorized via a contract modification issued by the Regional Contracting Office, Marine Forces Reserve, 2000 Opelousas

Ave., New Orleans, LA 70114.

7.5 Under no circumstance shall the vendor replace any serialized equipment without first notifying the Program Manager.

8. Service Requirements. The service provider:

8.1 Shall have a network of qualified technicians that are readily available for consultation concerning repair or replacement of malfunctioning equipment and/or associated software. The response time on a service notification begins when Government personnel notifies the Vendor.

The Vendor shall respond to service notifications within four (4) working hours after notification of the rental equipment malfunction. The malfunctioning rental equipment must be completely operational within two (2) Business days after notification, or the Vendor shall replace the equipment (regardless of the problem or difficulty) with operational equipment that has equivalent capabilities. The Vendor shall provide service during a normal Business day.

8.2 Definition of a Normal Business Day. A normal business day is between the hours of 7:30 a.m. through 4:30 p.m., Local Time of the serviced unit, excluding Federal holidays observed by the Federal Government.

8.3 Shall ensure rental equipment at 95% of sites is fully operational 95% of the time.

8.4 Shall ensue all web-based applications are operational and available 95% of the time.

9. Vendor requirements.

9.1 The Vendor shall designate a Local Servicing agent (Point-Of-Contact) who will be empowered to make daily decisions to ensure that the contract implementation and day-to-day operations satisfy the terms and conditions of this contract. However, these decisions shall in no way change the terms and conditions of the contract.

9.2 The Vendor is responsible for tracking vendor-owned devices to include the model number, serial number and current location (i.e. physical address) of each piece of equipment. Equipment locations shall reflect the Government's site requirement listing (attachment A).

9.3 The Vendor shall provide service and maintenance as needed, included as part of the contract so that individual units are not required to utilize local funding for repairs and/or service. The Vendor shall maintain records of repair for each system. If the repair record of any one unit reflects a downtime of 10 percent or more of the normal working days in two consecutive months, the Vendor shall replace the system with another new system. The replaced unit will not be placed back into service under this contract.

9.4 All Postage Mail Meter systems shall be delivered and installed no later than 3 January

2017. The only basis for payment shall be based on the pricing provided by the contract award.

9.5 The Vendor shall inspect rental equipment at 100% of sites annually for operational capability.

9.6 The Vendor shall provide service and replacement equipment as needed, within two (2) business days. Failure to maintain adequate personnel to meet the required efficiency level and response time may result in Termination for Cause.

9.7 The Vendor shall perform preventive maintenance according with the manufacturer’s recommendation schedule.

9.8 The Vendor shall provide a reliable customer service representative with contact phone number to include an answering service and email address/notification or a contract action officer to address issues pertaining to the account and other contractual discrepancies.

Regardless of the mode used, response time will be calculated from the time authorized

Government personnel provide notification. Note that only the contracting officer is authorized to make changes to the contract. No other Government personnel may change the terms and conditions of the contract.

9.9 The Vendor shall notify the Contracting Officer’s Representative (COR), identified in paragraph 12 herein, of any changes in contact information for the customer service representative or designated action officer identified to support military units.

9.10 Replacement and Back-up Units. Back-up systems will be required. Backup systems are those units that are installed in place of a malfunctioning system in order to provide Temporary relief until the original equipment is repaired or until a replacement unit is installed.This backup unit shall be delivered and operational within three (3) Business days from the Government's initial service notification and shall be invoiced at the same rate as the unit that it is temporarily replacing. Backup units shall remain in place for a maximum of five (5) business days. If the original unit is not repaired and operable within five (6) business days, the Vendor shall provide a replacement of equal, or better, performance capabilities.

9.11 Replacement units are those Postage Mail Metering systems that are installed in place of a malfunctioning one and are intended to remain in place for the remainder of the Contract period.

If the system fails to operate at the time of installation, the Vendor shall provide a Replacement unit of the same configuration within two (2) business days. Replacement units shall remain in place for the remainder of the Contract period.

9.12 When equipment is removed during the course of the month, the monthly invoice shall be prorated based on 1/30 of the Contract Fixed-price monthly Service rate based on the total number of Calendar days minus the number of days the unit was out of service.

9.13 Damage to Equipment. Title to all Mail Postage Metering equipment provided under this contract shall remain the property of the Vendor. The Vendor assumes all responsibility for loss or damage to equipment, except for loss or damage caused by negligence or willful act of the

Government. As a result of such damage, the Vendor may submit a claim for reimbursement of

Equipment repair and/or replacement costs. If the damage results in the total loss of the equipment, the Vendor may submit a claim for reimbursement of equipment repair and/or replacement costs.

9.14 Relocation of Postage Mail Metering systems. Relocation shall be performed by the

Vendor unless the Vendor provides notice to the Contracting officer, in writing, that the relocation would not require Technically-trained Vendor personnel and the Vendor authorizes

Government personnel to move the units at no risk (or liability) to the Government. The

Contracting officer will provide written notice to the Vendor of any Postage Mail Metering system relocation. The Vendor shall relocate the unit within five (5) business days of notification. The cost of the first 10 relocations (per performance period), performed by the

Vendor if any, shall be at the Vendors expense. Relocation charges, if any, shall be approved by the Government prior to the relocation. The Vendor shall not submit for relocation charges when

Government personnel have performed Vendor-approved relocations. Relocation of mail systems shall be within the service area.

10. Training Requirements.

10.1 The Vendor shall provide training for the system and/or all equipment at each reserve site.

10.2 Within the first 30 days after contract award, the Vendor shall provide training for each reserve site.

10.3 The Vendor shall offer on-line training for at least one person for each reserve site and 10 persons at MARFORRES.

10.4 The Vendor shall provide training for new system users resulting from personnel turnover as requested by MARFORRES.

11. Contract

11.1 Contract Termination. If this contract is terminated, the Vendor shall be responsible for coordinating removal of those systems with Government personnel.

11.2 Contract End. The Government will not be responsible for any charges after the period of performance ends.

12. Points of Contact.

At MARFORRES Regional Contracting Office:

POC:

Phone:

Fax:

The COR (i.e. responsible officer) and the Subject Matter Expert (SME) for approving work against this PWS are:

COR:

Phone:

Email:

13. Period of Performance. One base year. Base year must start on January 3, 2022.

14. PWS ADDENDUM (INJURY/ACCIDENT REPORTING AND REPORTING LABOR

HOURS)

SAFETY GUIDANCE

Contractors shall adhere to all relevant safety guidance, including (but not limited to):

(a) EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

(b) OPNAVINST 5100.23 (series), Navy Occupational Health and Safety Program Manual

(c) MCO 5100.29 (series), Marine Corps Safety Program

(d) MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order

(e) NAVMC DIR 5100.8, MARCOR OSH Program Manual

Contracting Officer’s Representatives shall immediately report accidents/injuries sustained during contract performance to the Contracting Officer so that the Contracting Officer may report said accidents/injuries to responsible agency safety officials.

15. Performance Requirements Summary (PRS)

Outcome Performance Inspection

Stakeholder

Outcome

PWS

Para #

Performance standard and

Acceptable Quality

Level (AQL) Inspector

Method and

Frequency

Responding to service calls timely

PWS

para 8.1

Vendor shall respond within (4) working hours after notification of rental equipment malfunction with a detailed report 95 % of the time.

COR Random sampling from

Reserve sites;

individual complaints from

Reserve sites

Timely repair/replace of malfunctioning equipment

PWS

para 8.1

Malfunctioning rental equipment shall be completely operational within

(2) business days

95% of the time.

COR Random sampling from

Reserve sites;

individual complaints from

Reserve sites

Equipment being operational

PWS

para 8.3

Rental equipment at

95% of sites is fully operational 95% of the time.

COR Random sampling from

Reserve sites;

individual complaints from

Reserve sites

Web based applications being operational

PWS

para 8.4

Vendor shall ensure all vendor provided web-based applications are operation and available 95% of the time.

COR Random sampling from

Reserve sites;

individual complaints from

Reserve sites

Meeting

Performance

Schedule

PWS

para 9.4

Inspect rental equipment annually for operational capability, 100% of sites.

COR Random sampling from

Reserve sites;

individual complaints from

Reserve sites

16. SPECIFICATIONS:

The following specifications to include USPS Certified Postage Meter:

Small Sites:

Semi-automatic/hand feed mailing system, integrated to 5lb electronic postage scale; shall include:

1. Meter;

2. Automated meter dating;

3. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

4. System is able to post approximately 45 #10 envelopes per minute;

5. Ability to track postage usage and resetting requirements from web site;

6. Ability to cap postage downloads monthly or quarterly;

7. Compatibility with analog phone line and digital phone system

Medium Sites:

Interfaced integrated to 5lb. electronic scale and Digital meter; shall include:

1. Meter;

2. Automated meter dating;

3. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

4. System must be able to post approximately 95 #10 envelopes per minute;

5. System can automatically feed, seal envelopes and have stacker tray;

6. Has ability to track postage usage and resetting requirements from web site designed for

Marine Forces Reserve;

7. Ability to cap postage downloads monthly or quarterly;

8. Compatibility with analog phone line and digital phone system.

Large Sites:

Digital Mailing System Integrated to 5 lb. electronic scale and Digital meter; also include:

1. Meter;

2. Fully automatic at approximately 120 LPM with Envelope Self aligning feed deck;

3. Approximately 13 OZ. In-line weigh capacity (approximate speeds: Speeds: 60 LPM

(210 version), 50 LPM (180 version);

4. Self-aligning feed system;

5. Continuous feeding – Continually add to the stack while processing;

6. Automatic feed;

7. Approximately 4” feeding and 4” stacking capacity;

8. Secure sealing;

9. Integrated weighing options – 5LB, (one scale maximum);

10. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

11. Compatibility with analog phone line and digital phone system.

The Government will not:

- purchase or take ownership of mail sorting or processing equipment; and,

- buy out the remainder of the contract (i.e. lease).

INSTRUCTIONS TO OFFEROR

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

1 Combined Synopsis-Solicitation: This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

4 Competitive Solicitation: This is a competitive solicitation under FAR Part 12 using FAR Part 13 procedures for a firm-fixed price contract. Firms should submit sufficient descriptive literature to permit the contracting agency to assess whether the product/services proposed meets all the salient characteristics or performance requirements specified in the solicitation. This agency will not be responsible for locating or obtaining any information not included on the face of the offer/proposal or a hardcopy attachment to the offer in a response to this solicitation.

8 Market Research: Market research conducted via World Wide Web (WWW), GSA Advantage revealed that there is a reasonable expectation of obtaining two or more offers from large business concerns. FAR Part 19.502-2

(a) Each acquisition of supplies or services that has an anticipated dollar value exceeding $3,000 but not over

$250,000 is automatically reserved exclusively for small business concerns and should be set aside for small business unless the contracting officer determines there is not a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery.

Marine Forces Reserve Small Business Program Deputy Director concurs with this action.

9 Offer Submissions: Submit offers electronically via email only to adia.taylor@usmc.mil and dayton.greenwaltusmc.mil. All offers should include an overall total price in addition to individual pricing by contract line item (CLIN) as indicated in this solicitation. Emailed offers may not exceed 5MB in size due to server/network restrictions, multiple emails may be submitted if necessary to ensure timely and complete receipt of your offer, only pdf email attachments are authorized as any other email attachment types may be rejected by this agencies servers. If technical issues prevent email of the offer, Fax offer to 504-697-9742 along with the email error notice and any applicable attachments to the offer. Faxed offers will only be considered if official email error notice proof is provided.

10 Award Basis: In accordance with the proceduers prescribed in FAR 15.101 Best Value Continuum procedures and outlined in FAR 52.212-2 Evaluation-Commercial Items instructions included in this solicitation, the Offeror(s) bid/proposal will be evaluated on the following award basis:

Lowest-priced technically acceptable (LPTA) source selection procedures. See the Technical Evaluation

Template incorporated in FAR 52.212-2 in this solicitation (for Contractor awareness only).

11 Offers Accepted: The Government will accept Open Market and GSA offers. The Government will also accept offers from Ability One and Federal Prison Industry (FPI) if submitted in response to this solicitation. All applicable MAS contract provisions and clauses are applicable to this solicitation and to any resulting task/delivery order award.

12 Offers Considered: The Government will consider competitive offers in response to this solicitation.

13 Method of Invoicing/Payment: Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7006

WAWF Instructions.

mailto:adia.taylor@usmc.mil mailto:KOfirst.lastname@usmc.mil

14 Customer Contact: Any direct customer contact by Offerors is not authorized during the solicitation phase or your offer may be at risk of being eliminated from consideration for this solicitation.

15 Solicitation Questions: NO PHONE CALLS will be accepted regarding this solicitation after 27 Novemeber

1000 CST. ALL QUESTIONS in regards to this solicitation shall be sent in writing via email to adia.taylor@usmc.mil and dayton.greenwalt@usmc.mil. This strictly applies to questions from Industry and NOT an authorized method for offer submittal. All responses to Industry questions for competitive solicitations will be posted publicly via a solicitation amendment on the agency website solicited. All responses to Industry questions for sole source solicitations will be sent in writing via email for government and contractor records.

17 Past Performance: The Contracting Officer reviews Supplier Performance Risk System (SPRS) for supplies less than $1M and Contract Performance Assessment Reporting System (CPARS) for services and for supplies greater than or equal to $1M as part of offerors technical acceptability and responsibility determination purposes.

18 Award: The Government reserves the right to make award solely on initial offers received on an all or none basis or on a multiple award basis. If a partial award will not be accepted, so state on the face of your offer. The

Government does not guarantee award in response to this solicitation.

19 Late Offers: Offers are considered late if not received by the solicitation closing date, time, and time zone.

Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) are submittted in accordance with all solicitation instructions before the deadline specified in the solicitation.

OFFERS SHALL INCLUDE THE FOLLOWING:

20 Company Identifiers/POC: CAGE code, DUNS number, Address, and Points of contact (POC)

21 Delivery/POP Dates: Delivery lead time after receipt of order for supplies and period of performance for services (including information technology manufacturer licensing and support) if different than listed in the delivery section of this solicitation. List by line item if the delivery lead time differs from one line item to another.

This should be visible on the face of the offer and not incorporated as a link or other attachment.

22 Prompt payment/discount terms: This will not be used to evaluate offers.

23 GSA/SEWP/BPA Offers: Contract number and expiration date should be included if offering under a GSA, SEWP or other contract. This should be listed per line item unless the contract vehicle is applicable to all line items.

24 Part Numbers: Manufacturer Part Number and Contractor Part Number (if different) is required for all contract line items in this solicitation.

25 Product Literature: Supply product descriptive literature or certification statement that the proposed product or service meets all salient characteristics listed in this solicitation and the Technical Evaluation Template provided with the solicitation. .

37 Provisions/clauses/attachments/table listed below requires completion:

1. Offeror(s) should complete the following full-text provisions/clauses (if included in this solicitation) manually within this solicitation document or printed and completed manually by copying and pasting from this link https://www.acquisition.gov:

FAR 52.204-24 for all solicitations 38 Solicitation Contract Line Item Number (CLIN) Structure: Potential Offerors should submit offers in the same CLIN structure as outlined in the solicitation for offer evaluation purposes. However, an alternate line item structure can be submitted as an additional attachment consolidating like line items and pricing for award consideration.

mailto:adia.taylor@usmc.mil

39 Assignment of Claims: Potential offerors that may need an Assignment of Claims as described in FAR 32.8

(copy/paste link into web browser: http://farsite.hill.af.mil/VFFARA.HTM) should include a statement on offer that

"Assignment of Claims is required if selected for award." Assignment of Claims will not be used as an evaluation factor for award. However, all Assignment of Claims documentation should be submitted with offer or provided

BEFORE accepting award for Contracting Officer determination. The Government reserves the right to disapprove a request for Assignment of Claims; vendor will be advised of disapproval prior to drafting of award so vendor may determine if it can still fulfill the contractual requirement without an Assignment of Claims. If request for

Assignment of Claims is not included in offer or required documentation is not provided PRIOR to Contractor acceptance of award, the Contracting Officer may reject request for Assignment of Claims and award to the next qualified offeror.

40 System for Award Management (SAM.gov or beta.SAM.gov): Potential offerors not currently registered at

SAM.gov should register (including completion of certifications and representations) to be considered for award.

Registration may take up to 10 business days to be visible at SAM.gov, therefore, affected offerors should provide proof of registration/date with offer submittal. Contact SAM.gov website points of contact if you need assistance with registration. Award will not be held up pending registration or assignment of cage code in SAM.gov (or beta.SAM.gov) as required for award for solicitations posted 15 September or later.

SOW/PWS CONTRACTING ADDENDUM

Contracting Officer’s Representative (COR): The COR/technical point of contact (TPOC) for this contract is TBD and can be reached via email at TBD. The COR is not authorized to make any changes to this contract. Only a warranted Contracting Officer (CO) is authorized to make changes to this contract. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

Contractor Support: The contractor should designate a single point of contact with complete authority to make decisions on all technical matters connected with this purchase. That individual will be the single point of contact with whom the Contracting Officer’s Representative may interact for all support requests outlined in the Statement of Work (SOW) or Performance Work Statement (PWS) included in this solicitation.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

ATTATCHMENT A- SITE LOCATION

https://sam.gov/SAM/

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Postal Services

FFP

Vendor to provide postal support in accordance with the performance work statement incorporated herein for 116 Reserve sites located throughout the United

States and Puerto Rico. See Attachment A for locations of Reserve sites and the postal requirements of each location. Base period of performance: 03JAN2022 through 02JAN2023

***Contractors shall provide an itemized breakdown of pricing with quotation.***

Small sites - 68 locations

Medium sites - 38 locations

Large sites - 10 locations

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MFR PART NR: NA

PSC CD: W074

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 03-JAN-2022 TO

02-JAN-2023

N/A N/A

FOB: Destination

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-7 System for Award Management OCT 2018

52.204-12 Unique Entity Identifier Maintenance OCT 2016

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

OCT 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.212-1 Instructions to Offerors--Commercial Items SEP 2021

52.212-3 Offeror Representations and Certifications--Commercial

Items

FEB 2021

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

SEP 2021

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.232-18 Availability Of Funds APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General AUG 2019

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.213-7000 Notice to Prospective Suppliers on Use of Supplier

Performance Risk System in Past Performance Evaluations

SEP 2019

252.215-7007 Notice of Intent to Resolicit JUN 2012

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7036 Buy American--Free Trade Agreements--Balance of

Payments Program--Basic

DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7010 Cloud Computing Services OCT 2016

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JAN 2021

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

https://www.sam.gov/

Offers will be evaluated using a multiple award lowest price technically acceptable (LPTA) process among cost or price and non-cost factors. The actual evaluation basis is incorporated into this solicitation for offeror reference only and may not include or be all inclusive of items evaluated. The final completed version is for Government

Official Use Only. The following factors should be used to evaluate offers: Technical Acceptability is defined as meeting all of the salient characteristics identified in this solicitation document.

(i) Technical Acceptability will be evaluated according to the table provided herein to ensure accuracy and compatibility among all required items.

(ii) Price will be evaluated to determine offer fair and reasonable.

(iii) Past Performance will be evaluated to determine responsibility of the offeror to satisfy the requirement.

Technical Acceptability (i) will be the primary evaluating factor for this requirement followed by Price (ii) then Past Performance (iii) in order of precedence.

3. Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s) will be deemed either technically acceptable or technically unacceptable). If the lowest price offer is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until a offer or combination of offers is deemed technically acceptable, past performance evaluation performed, and price is determined fair and reasonable. The actual evaluation template is incorporated into this solicitation for offeror reference only and may not include or be all inclusive of items evaluated. The final completed version is for Government Official Use Only.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABILITY

DETERMINATION (v8.22.2019)

PR/Nomenclature: Solicitation #:

TECHNICAL ACCEPTABILITY SECTION 1: M6786122Q0001

Salient Characteristics or

SOW/PWS Tasks

Technically

Acceptable

Not

Technically

Acceptable

Explain in Detail Why Bid

Not Technically Acceptable

System Requirements

4.1 Shall provide the ability to

select and print postage at each reserve site per the requirements of each location (see attachment A for requirements by site) via a standalone device or web based application;

4.2 Shall provide hierarchical

reporting as explained in paragraph

6 and tracking of postage activity including, but not limited to costs and package sizes. Hierarchical reporting provides data, information, and reports available and accessible from using site, through the chain of organizational units, and to MARFORRES.

4.3 Shall provide a web-based

catalog for ordering consumables that are directly related to the postal system. Costs for these consumables will be absorbed by the individual site and will not be part of the contract.

Functional Requirements

5.1 Calculate postage (by weight

multiplied by dimensions or by utilization of an integrated scale).

5.2 Be capable of utilizing any and

all postage options authorized by

United States Postal Service

(USPS).

5.3 Have funds remotely capped by

the Program Manager, who must have the ability to adjust funding as needed.

5.4 The resultant award may need

to provide additional equipment if any new locations are acquired;

this will only happen via a contract modification issued by a

Government Contracting Officer.

5.5 Be capable of utilizing (1)

Signature Confirmation, (2)

Tracking, and (3) Certified delivery receipt; allowing delivery and record tracking for mail. These services shall provide information regarding dates and times an article was delivered or, if delivery was attempted but not successful, the date and time of the delivery attempt requiring a signature from the person who accepts the package, and location of mail.

5.6 The Vendor shall be

responsible for transporting and issuing all Vendor-furnished supplies

5.7 Parts and Supplies Availability.

The Vendor shall have an inventory of parts and/or supplies in quantities sufficient to service this contract. The contractor shall have an Inventory and Delivery system for parts and/or supplies.

Initial consumable supplies (e.g.

postage tape and ink cartridges) shall be provided at no additional cost to the

Government upon each machine(s) installation and set-up. Additional

Consumable costs will be the responsibility of each customer location and will not be part of the resulting contract.

Reporting Requirements

6.1 Administrators shall be capable

of viewing monthly, quarterly and annual reports. At a minimum the reports shall include the following:

a. Postage consumption by site;

b. Classes of mail being used by site;

c. Number of items being mailed by site;

d. Total expenditure to date by site;

e. Daily inventory, by class of mail; i.e. first class, certified, etc.

Security Requiremnets

7.1 Allow individual accounts by

site, with individual login and password/pin information.

7.2 Allow individual unit postage

funds to be capped monthly or quarterly as determined by the

Program Manager.

7.3 Allow individual units the

capability of adding postage funds and ordering supplies utilizing individual login and password/pin information. NOTE: funding for postage and payment of supply orders will not be included under the resulting contract.

7.4 Under no circumstance

establish an account for any individual site not included in the basic contract, or enhance the service at an existing reserve site unless authorized via a contract modification issued by the

Regional Contracting Office, Marine Forces Reserve, 2000

Opelousas Ave., New Orleans, LA

70114.

7.5 Under no circumstance shall

the vendor replace any serialized equipment without first notifying the Program Manager.

Service Requiremnets

8.1 Shall have a network of

qualified technicians that are readily available for consultation concerning repair or replacement of malfunctioning equipment and/or associated software. The response time on a service notification begins when

Government personnel notifies the

Vendor. The Vendor shall respond to service notifications within four

(4) working hours after notification of the rental equipment malfunction. The malfunctioning rental equipment must be completely operational within two

(2) Business days after notification, or the Vendor shall replace the equipment (regardless of the problem or difficulty) with operational equipment that has equivalent capabilities. The

Vendor shall provide service during a normal Business day.

8.2 Definition of a Normal

Business Day. A normal business day is between the hours of 7:30 a.m. through 4:30 p.m., Local

Time of the serviced unit, excluding Federal holidays observed by the Federal

Government.

8.3 Shall ensure rental equipment

at 95% of sites is fully operational

95% of the time.

8.4 Shall ensue all web-based

applications are operational and available 95% of the time.

Vendor Requirments

9.1 The Vendor shall designate a

Local Servicing agent (Point-Of-

Contact) who will be empowered to make daily decisions to ensure that the contract implementation and day-to-day operations satisfy the terms and conditions of this contract. However, these decisions shall in no way change the terms and conditions of the contract.

9.2 The Vendor is responsible for

tracking vendor-owned devices to include the model number, serial number and current location (i.e.

physical address) of each piece of equipment. Equipment locations shall reflect the Government's site requirement listing (attachment A).

9.3 The Vendor shall provide

service and maintenance as needed, included as part of the contract so that individual units are not required to utilize local funding for repairs and/or service. The Vendor shall maintain records of repair for each system. If the repair record of any one unit reflects a downtime of

10 percent or more of the normal working days in two consecutive months, the Vendor shall replace the system with another new system. The replaced unit will not be placed back into service under this contract.

9.4 All Postage Mail Meter

systems shall be delivered and installed no later than 3 January

2022. The only basis for payment shall be based on the pricing provided by the contract award.

9.5 The Vendor shall inspect

rental equipment at 100% of sites annually for operational capability.

9.6 The Vendor shall provide

service and replacement equipment as needed, within two (2) business days. Failure to maintain adequate personnel to meet the required efficiency level and response time may result in Termination for

Cause.

9.7 The Vendor shall perform

preventive maintenance according with the manufacturer’s recommendation schedule.

9.8 The Vendor shall provide a

reliable customer service representative with contact phone number to include an answering service and email address/notification or a contract action officer to address issues pertaining to the account and other contractual discrepancies.

Regardless of the mode used, response time will be calculated from the time authorized

Government personnel provide notification. Note that only the contracting officer is authorized to make changes to the contract. No other Government personnel may change the terms and conditions of the contract.

9.9 The Vendor shall notify the

Contracting Officer’s

Representative (COR), identified in paragraph 12 herein, of any changes in contact information for the customer service representative or designated action officer identified to support military units.

9.10 Replacement and Back-up

Units. Back-up systems will be required. Backup systems are those units that are installed in place of a malfunctioning system in order to provide Temporary relief until the original equipment is repaired or until a replacement unit is installed.