D-15-SA-0052_Justification_and_Approval.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN LuMPETITION

Identification Number (purchase request/solicitation number): D-15-SA-0052

1. Identification of the agency and contracting activity.

A. Agency: Drug Enforcement Administration (DEA)

B. Contracting activity: Office of Acquisition and Relocation Management (FA)

C. Requiring activity: Office of Administration (SA)

2. Nature and/or description of the action being approved. (e.g., new contract award or modification expanding the scope of an existing contract)

New Contract Award to upgrade the Main Academy Building's Building Automation System (BAS), located at the DEA Office of Training (TR). The existing system was installed in 1997 and is outdated, discontinued, and is not energy efficient.

The existing Building Automation System at DEA TR is out of date and becoming less serviceable each year. It was designed around a Windows 2.5 operating system using analogue wiring and devices. The technology is outdated by current standards, the communications are very slow, and the system is lacking in energy efficiency and environmental control.

To meet the current and future needs of DEA's mission, and provide a comfortable, efficient, and dependable environment conducive to learning, we need to upgrade the Automated Logic (AL) Building Automation System (BAS), and the associated equipment located at the DEA TR, 2500 Investigation Parkway, Quantico, VA 22135.

3. A description of the supplies or services required to meet the agency's needs, including the estimated value. (inclusive of all options)

The Contractor shall provide and install all necessary components, labor, supervision, graphics, ,-. programming, and communications to upgrade the existing Automated Logic System and their "G

Line" control modules, programing and display (graphics interface), equipment and system/s to convert and/or upgrade to a BACnet programmable, electric, Direct Digital Controlled (DDC) device/s.

The equipment and system covered in this scope includes, but is not limited to the following items:

9 Trane Air Handling Units (AHU's) in the building penthouse.

5 Supplemental Air Conditioning Units (SAC) in various locations throughout the building.

2 Superior Boilers and 2 Aurora circulating pumps located in the building boiler room Domestic Hot Water Exchange System (exchangers, tanks, and control devices) located in the building penthouse.

2 Trane RTAC Chillers (Bacnet connection tied into chiller points and controls.

Chilled water system and the 2 associated Aurora circulator pumps.

145 McQuay - 4 (four) pipe Fan Coil Units in the dormitory floors of the building.

160 pneumatic VAV boxes located throughout the building.

All pneumatic thermostats and zone sensor devices and controls 6 sections of hot water baseboard fin tube in various locations throughout the building.

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JUSTIFICAI ION FOR OTHER THAN FULL AND OPEN LoMPETITION

Period of performance or Total estimated value: $1,185,032.00 final delivery date: 8/17'/2015 - 7 /31/2016

4. An identification of the.statutory authority permitting other than full and open competition.

41 U.S.C. 3304(a)(l)

5. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

The programming and engineering of the current BAS system are copyrights/patents of the Automated Logic Company, and therefore, can only be serviced by a certified Automated Logic Company Representative. Market research results demonstrated that EMS Technologies is the only Automated Logic Company Representative.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

In accordance with the Federal Acquisition Regulations (FAR), Part 5, Subpart 5.2, the contract Support Specialist posted the requirement on Fed Biz Opps on June 3, 2015 to broaden industry participation in meeting the government requirement.

7. A determination by the.contracting officer that the anticipated cost to the Government will be fair and reasonable.

The Contract Support Specialist used price analysis techniques and procedures to ensure tfair and reasonable prices in accordance with FAR 13.106-3(a)(2)(ii) comparison of the proposed prices to current prices paid for the same or similar services. The Contract Support Specialist requested a job price breakdown from EMS Technologies and compared prices provided in DEA contracts for same or similar services. EMS Technologies provided lower or comparable prices to current prices in contracts for same or similar services. Based on the price analysis, the prices proposed by EMS are considered to be fair and reasonable.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

The Contract Support Specialist conducted market research to determine: (1) if more than one vendor could satisfy the agency's requirement (posting a notice to Fed Biz Opps), and (2) if the price is fair and reasonable. Through the Fed Biz Opps posting, as well as internet research, the Contract Support Specialist determined that only Automated Logic Representatives are able to provide the services requested and EMS is the only Automated Logic Representative found.

9. Any other facts supporting the use of other than full and open competition, such as:

i. Explanation of why.technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

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JUSTIFICA'1 ION FOR OTHER THAN FULL AND OPEN LOMPETITION

Not applicable.

ii. When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

Not applicable, this is not a follow-on acquisition.

iii. When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government.

,.. Not applicable.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

No other Offerors expre-ssed an interest in this requirement.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

The current BAS system was installed in 1997 and has only required routine maintenance thus far.

This system is proprietary technology from EMS Technologies. At this time programming and engineering are copyrights/patents of the Automated Logic Company. In the future, once the system is not proprietary technology controlled by copyrights/patents, the government intends to compete this need from qualified vendors.

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JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Certifications

"/ hereby certify that the description of the requirement meets the Government's minimum needs and that the technical data and supporting information, which form the basis for this Justification for Other than Full and Open Competition, are accurate and complete to the best of my knowledge and belief"."

Requesting Office Technical Point of Contact ~~&) ~ Date 'Bf 1(t5 natu;e & Titlejr. fAc.1u ft.Eb -t.it>AJ1A>f ~~1At-1!>T

"I hereby certify that this Justification for Other than Full and Open Competition is accurate and complete to the best of my knowledge and belief."

contract Specialist {};.11 DJ Lf J 1 /t Contracting Officer

CC Legal Counsel (if over $650,000)

Competition Advocate (if over $650,000)

Chief, FAC (if over $650,000)

Bureau Procurement Chief (if over $650,000 per JAR 2806.304)

Date 3/G/dD!S

~ -0w~ Date i[to(lb Signature d it legaffy \ufficient for award.

Reviews and Approvals

L 4 0usx--- Signature

Date i \ I \ \ \ 5

Date 8 ~ b' I S-

Date tfiL[1r

Head of the Contracting ,. Activity (If over $12 .SM) Signature

Date \ w lo.\ \. J..>c.. ~

Senior Procurement Executive (If over $62.SM)

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Date _____ _

Signature

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