FACILITIES COMMISSIONING SERVICES

FOR CONSTRUCTION/RENOVATION OF

Alger School

GRAND RAPIDS PUBLIC SCHOOLS

Request for Qualifications and Fee Proposal

Issued by:

The Ad Hoc Committee Professional Service Contractor Selection

Proposal Due Date: July 28, 2026 @ 11:00am Issuing Office: Grand Rapids Public School District

Office of Facilities Management & Planning

This is a Qualification Based Selection Process. Complete submittal of information requested in this document is essential to the selection process. Failure to provide this information may result in not being considered for the award of a contract.

July 9, 2026

GENERAL INFORMATION

A. Purpose- Procure Commissioning Services for GRPS 2023 Bond Program

Grand Rapids Public Schools (GRPS) seeks professional Commissioning Agent (Cx) expertise to give design input and execute its construction projects.

To obtain the highest quality project within the time and budget allocations, GRPS seeks PSCs for the above noted school buildings through this Qualification-Based Selection (QBS) process. This selection process articulates the district goals, reflects our guiding principles and provides openness and consistency so that all qualified firms receive fair consideration. The remainder of this Request For

Qualifications (RFQ) identifies specifics regarding the above noted school building renovation project.

GRPS invites you to submit a lump sum price proposal package (“Proposal”) for the Services required in this RFP in accordance with this letter and the following documents that are attached hereto, made a part hereof, and form the Contract Documents that may result from this RFP. The Owner is committed to commissioning its facilities to ensure that all systems are well-designed, complete and functioning properly, and that the Owner’s staff has adequate system documentation and training.

B. RFP Schedule:

In addition to typical pre-construction and commissioning services, the scope of work for all PSCs includes, but is not limited to, meeting with design partners, attending construction progress meetings, and issuing site visits progress and, at completion, full commissioning reports. The CA firm will be required to work closely with the AE and CM to estimate and balance scope, budget, and construction phasing options.

Selection & Design Timeline

RFP Issuance: July 9, 2026

Proposals Due: July 28, 2026

Interviews: Week of August 3, 2026

Selection/Recommendation: August 6, 2026

Finance Approval: August 24, 2026

Board Approval: September 14, 2026

Design Phase Begins:

Bid

Completed

Completed

Construction Start: September 2026

Occupancy: July 2027

Pre-Proposal questions:

Direct questions to Dale Cammenga: Cammengad@grps.org

Questions will be answered until July 23rd @ 2:00pm

C. Issuing Office

This RFP is issued by the GRPS Department of Facilities Management & Planning, hereinafter referred to as the issuing office. The Director of this department and point of contact for this Request for

Qualifications and Fee Proposal is:

Dale Cammenga

Director of Design, Construction and Renovation

Grand Rapids Public Schools Service Building

900 Union NE

Grand Rapids, Michigan 49503

D. Contract Award

Contract award will be undertaken by GRPS with the Professional(s) whose qualifications and proposal(s) the issuing office determines to be in the District’s best interest. [C103-2015 Consultant

Contract] will be the basis of this agreement with [C203-2017 Scope of Cx Services].

Respondents must confirm their compliance with the terms of this agreement in their proposal. Any specific exceptions or requested modifications must also be noted in your response. Exceptions and/or modifications will be considered as part of the evaluation and GRPS will evaluate such modifications relative to its best interest and consistency with the project goals.

E. Submittal Requirements – Firm, Team and Approach

Submit Four (4) hard copies to address and person named above, and one electronic PDF copy via email to Dale Cammenga at CammengaD@grps.org

Executive Summary – One [1] page maximum

Summarize your strong points and describe how your experience will benefit the GRPS efforts to budget, schedule, and manage the listed projects.

Business Organization - One [1] page maximum

State the full name and address of the organization and, if applicable, the branch office, consultants, or other subordinate elements that will provide or assist in providing the service.

Indicate whether you operate as an individual, partnership, or corporation; if as a corporation, include the state in which you are incorporated. State the names of the principals of your firm.

Firm Experience – Five [5] pages maximum

Provide examples of up to five similar projects completed by the firm for educational clients within the past ten (10) years.

mailto:Cammengad@grps.org

Statement of the Problem and Summary of Approach – Three [3] pages maximum

State in succinct terms your understanding of the major issues of this project. Identify specifically how your firm will meet the project goals and GRPS expectations.

Briefly describe how you intend to address the main issues of the project.

Work Plan / Schedule – Three [3] pages maximum (per project proposed)

Include a time-related chart, show events, tasks, and decision points in your work plan, from selection through overall completion of the program. Discuss how your work will be coordinated and how you intend to interface with Grand Rapids Public School District, the Construction Manager and the rest of the project team. Provide a review schedule between the A/E, CM, and Owner.

Manpower and Team - No page limit (per project proposed)

The firm must staff a project team with the qualifications and expertise necessary to undertake a project of this scope, ready to begin work immediately upon notice to proceed. Include the number of executive and professional personnel by skill and qualification that will be employed in the work.

Describe their role in the project.

Identify key participants, including major consultants, with name, resumes, qualifications and relevant experience. You must indicate a percentage of time which each key participant will allocate to this project and coordinate this information with your fee proposal. Include a listing of their current project responsibilities and the dates that they will be available to begin work on this project.

Resumes with qualifications for key individuals must be provided. Include a brief description of three

[3] major projects in which each individual has been instrumental (may be projects completed for other firms but be certain to identify the firm). Up to one page per individual.

Diversity and Inclusion Practice / Program – No page limit

Describe your firm’s efforts to promote participation of MBE/WBE/disadvantaged contractors as members of your project team. Share your firm’s Diversity and Inclusion plan and indicate your methods to seek disadvantaged firm’s participation in the construction of our projects. Indicate the average percent participation of such firms in the 5 example projects presented in your proposal.

F. Submittal Requirements – Fee (separate sealed envelope – 3 hard copies)

You are requested to submit a Staffing and Fee excel document on the format provided for the scope of work described above for each individual project or group of projects proposed. Your fee proposal must also reflect and include detail for all expected reimbursable charges and the billable hourly rates for your team members assigned to our project.

Your firm will be working closely with the design firm and Construction Manager retained by GRPS.

The submittal requirements are:

➢ Email and hand deliver your Fee proposal to:

Dale Cammenga, Director of Design, Construction, Renovation

900 Union NE Grand Rapids, MI 49503 CammengaD@grps.org

➢ Qualification submittals are due no later than July 28, 2026, at 11:00AM.

Your submittal should be prepared simply and economically, providing a straightforward comprehensive description of the professional’s ability to meet the requirements of the request.

Submittals must be signed by an official authorized to bind the professional to its provisions.

Your submittal will be considered a contract document. Submittals must remain valid for a minimum of sixty [60] days.

G. Incurring Costs

GRPS is not liable for any cost incurred by the professional prior to issuance of a contract.

H. Required Forms:

1. Familial Disclosure Affidavit 1 page

2. Iran Disclosure Affidavit 1 page

3. Criminal Background Disclosure 1 page

4. Non-Collusive Affidavit 1 page

5. Debarrment & Suspension Certification 1 page 6 Detailed Proposal Form

I. Project Overview & Scope:

1. Overview and Objectives (attach A1) 2 pages

2. Scope of Services (attach A2) 5 pages

J. Project Construction Documents

1. Alger Construction drawings 109 pages

2. Alger Specifications 109 pages mailto:Smarta@grps.org

INSURANCE REQUIREMENTS

Guidelines for Contractors/Subcontractors GRPS Bond Projects for Direct Contracts

Projects Under

$1M - without structural revisions

Projects $1M to $5M without significant structural revisions

Projects over $5M in value

Comments

Professional Liability

Each Claim Made $1,000,000 $1,000,000 $2,000,000 Larger exposure

(over $10M)

$2M/$4M

Aggregate $2,000,000 $2,000,000 $2,000,000

Contractors Pollution

Liability

$1,000,000 $1,000,000 $2,000,000 Exceptions to this requirement are to be requested and approved in writing to the construction manager and the owner.

Examples of Exposures

- fuel tanks on site, large fleet/equipment, HVAC work, electronical work, abatement, chemical products onsite

$2,000,000 $2,000,000 $2,000,000

Commercial General Liability

General Aggregate $2,000,000 $3,000,000 $3,000,000

Products/Completed Operations Aggregate

$2,000,000 $3,000,000 $3,000,000

Each Occurrence Limit $1,000,000 $1,000,000 $1,000,000

Personal/Advertising Injury

$1,000,000 $1,000,000 $1,000,000

Automobile Liability

Bodily

Injury/Property

Damage (Each

Accident)

$1,000,000 $1,000,000 $1,000,000 Combined Single

Limit

Additional Insurance Requirements:

(1) All insurance coverage shall be issued by an insurance company authorized to do business in the State and which maintains an A.M. Best rating of A-X or better.

(2) The Contractor shall maintain the required insurance on an occurrence-basis for at least one year following the date of Substantial Completion and/or on a claims-made basis for at least six years following the date of Substantial Completion.

(3) Auto Liability Coverage shall be for all owned, non-owned or hired motor vehicles.

(4) Workers Compensation to include waiver of subrogation - Contractor hereby agrees to waive rights of subrogation, which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of Grand Rapids Public Schools its subsidiaries, affiliated entities, their officers, officials, employees, and volunteers for all work performed by the Contractor, its employees, agents and subcontractors.

(5) Additional Insured Provision for General Liability/Umbrella: To the extent commercially available, the additional insured coverage shall be no less than that provided by Insurance Services Office, Inc. (ISO) forms CG 20 10 07 04, CG 20 37 07 04, and, with respect to the Architect and the

Architect's consultants, and the Construction Manager and the Construction Manager's consultants, CG 20 32 07 04. The Additional Insured status shall apply to the full limits of liability purchased by the Contractor, its Subcontractors and Vendors even if those limits of liability are in excess of those required by this Agreement. In respect to the Subcontractor's and Vendor's

Commercial General Liability and Umbrella/Excess Liability policies

(6) For General Liability/Umbrella - General Aggregate limit must apply on a per project/per location aggregate basis. Exceptions for this requirement are to be requested and approved in writing to the construction manager and the owner.

(7) General Liability to include a minimum of $1,000,000 Abuse and Molestation coverage for all projects.

No exceptions allowed.

(8) Certificates of insurance must contain a clause stating that coverage afforded by the policies will not be canceled or materially altered without at least thirty (30) days' advanced written notice to the Owner and Architect. If requested, Contractor shall provide true and full copies of any and all required insurance policies.

(9) If there is Drone Exposure also include; Insurance for the use or operation of manned or unmanned

Workers' Compensation

Coverage A (Workers’

Comp.)

Statutory Statutory Statutory

Coverage B (Employers Liability)

Per Accident

Per Disease Policy Limit

Per Disease per Employee

$1,000,000

$1,000,000

Include waiver of subrogation endorsement

Umbrella Liability

Each Occurrence Limit $2,000,000 $3,000,000 $5,000,000 Limit suggestions are based on

General Aggregate applying on a per project basis

General Aggregate Limit $2,000,000 $3,000,000 $5,000,000

Products/Completed Operations Aggregate

$2,000,000 $3,000,000 $5,000,000 aircraft, if the Work requires such activities, with policy limits of not less than $1,000,000 per claim and $1,000,000 in the aggregate.

(10) If Asbestos Abatement Exposure must include requirements shown in the chart above for Contractor’s pollution liability.

Fair Employment Practices Agreement

Equal Opportunity [Affirmative Action Employer]

The Grand Rapids Public School District, as an Equal Opportunity/Affirmative Action Employer, complies with federal and state laws prohibiting discrimination, including Title IV and Title VII [with amendments] of the 1964 Civil Rights Act, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, Veterans Readjustment Act of 1974 as amended 28 USSC 20-12 and the Americans With Disabilities Act of 1990. It is the policy of the School Board that no person, on the basis of race, sex, height, weight, color, religion, national origin, or ancestry, age, marital status, disability, or veteran status, shall be discriminated against in employment, educational programs and activities, or admission.

Inquiries or complaints should be addressed to GRPS Human Resources, 1331 Martin Luther King Jr. St. SE, PO Box 117, Grand Rapids, Michigan 49501- 0117.

SWORN STATEMENT OF FAMILIAL RELATIONSHIP

As required by Section 1267 of the Revised School Code – MCL 380.1267

STATE OF MICHIGAN

COUNTY OF

, being duly sworn, deposes and says:

That (The “Bidder”) has bid for an improvement to the following described project located in Kent County, Michigan, which is owned by the Grand Rapids Public Schools:

Project Name:

That the following is a statement of disclosure of any familial relationship that exists between the owner or any employee of the Bidder and any member of the Grand Rapids Public Schools Board of Education or Superintendent, as required pursuant to Section 1267 of the Revised School Code, as amended.

1. That there are no such familial relationships existing at this time.

OR

2. That a familial relationship exists between an owner employee of the Bidder who is the relationship of _____________________________________ , who is a member of the

Board, the Superintendent.

Deponent _________________________________________

Subscribed and sworn to before me this _____ day of _________________, 20_____

Acting in:

My commission expires: ________________

IRAN BUSINESS RELATIONSHIP

AFFIDAVIT

Effective April 1, 2013 all bids, proposals, and/or qualification statements received in the State of Michigan must comply with the “Iran Economic Sanctions Act”. The following certification is to be signed and included at time of submittal.

Certification

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business” as the term is defined in the Act.

Signature Title

Company

Criminal Background Affidavit

The undersigned, the owner or authorized officer of the below-named Firm, pursuant to the criminal background compliance certification requirements of Grand Rapids Public Schools (the “School District”) hereby represents and warrants that the Firm has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of its owners, employees, agents, representatives, contractors and/or other personnel who will be on any School District premises to carry out the services contemplated by the Contract Documents. The Firm further hereby certifies that no owner, employee, agent, representative, contractor and/or other personnel of the Firm will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

The Firm further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the Contract.

FIRM:

Name of FIRM

By: _________________________

Its: _________________________

STATE OF ____________)

)ss.

COUNTY OF __________)

This instrument was acknowledged before me on the _____ day of _____, 20__, by ________________. , Notary Public ______________ County _________, My Commission Expires: _________

Acting in the County of: __________

NON-COLLUSIVE AFFIDAVIT

STATE OF MICHIGAN )

) SS

COUNTY OF ________)

______________________ , being duly sworn, deposes and says that:

1. The proposal has been arrived at by the consultant independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the request for proposals, designed to limit independent bidding or competition; and,

2. The contents of the proposal have not been communicated by the consultant or its employees or agents to any person not an employee or agent of the consultant or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official opening of the proposal.

Signature of Consultant

STATE OF ___________________)

)SS.

COUNTY OF __________ )

This instrument was acknowledged before me on the ______ day of _____, 20__, by

_________________, Notary Public

_________ County ____________, My Commission Expires: _________

Acting in the County of: __________

DEBARMENT AND SUSPENSION CERTIFICATION

The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:

• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;

• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;

• Does not have a proposed debarment pending; and

• Is not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space:

Exceptions will not necessarily result in denial or award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Bid.

Signing this document on the signature portion thereof shall also constitute signature of this Certification.

Signature Title

Company Date

GRAND RAPIDS PUBLIC SCHOOLS (GRPS)

REQUEST FOR PROPOSAL (RFP) – COMMISSIONING SERVICES

2023 BOND PROGRAM

ATTACHMENT A2 – SCOPE OF SERVICES

A2.1

The following systems are intended to be Commissioned:

All HVAC Equipment & Systems Building Automation Systems, Controls and Sequence of Operations Lighting Controls – Interior & Exterior Emergency Standby Generators (as applicable) Domestic Hot Water Systems (as applicable) Other Systems as noted

Scope of Services ASHRAE Guideline 0-2019 shall be the basis for the Commissioning Process.

The CA shall be responsible for carrying out the following tasks. The responding Firm is free to suggest changes and improvements to the following task list. It is assumed by the Owner that all of these tasks will be completed by the CA, unless any proposed changes to the following task list are “clearly” highlighted and noted in the Firm’s Proposal. For this proposal, Construction Phase and Warranty Phase Services are required.

Commissioning Planning and Design Phase Services

Design Development (where possible given individual project statuses)

1. Meet with the Owner, and their consultants, to establish team responsibilities, methods of approval, project procedures and schedule requirements.

2. Consult with the Owner, and their consultants, to determine its criteria and objectives regarding design quality and the Owner’s budget for the Project.

3. Tour the Owner’s existing facilities; review the existing mechanical / electrical systems and operational aspects that may affect the Project.

4. Assist Owner’s architects and engineers in developing specifications for mechanical and electrical system components and controls.

5. Review the Design Development Documents and provide comments to the Owner and their consultants.

6. Develop commissioning requirements, sequences, phasing plans and checklists in conjunction with the Owner and their consultants.

7. Attend Design Development coordination and review meetings as required and requested to assure design solutions meet Project and Owner requirements.

8. Assist Construction Manager in developing Design Development estimates including value engineering as necessary to meet the Owner’s budget.

Construction Documents

1. Assist Owner’s architects and engineers in finalizing specifications for mechanical and electrical system components and controls.

2023 BOND PROGRAM

A2.2

2. Finalize commissioning requirements, sequences, phasing plans and checklists in conjunction with the Owner, and their consultants.

3. Attend Construction Document coordination and review meetings as required and requested to assure design solutions meet Project and Owner requirements.

4. Review the final Construction Documents and provide comments to the Owner, and their consultants.

5. Assist AE in developing final bid packages, schedules and phasing plans, scopes of work and general conditions as necessary to meet the Owner’s Program.

Bidding Phase

1. Assist the Owner and its Consultants in reviewing and analyzing bids.

2. Attend pre-bid meetings, post bid interviews and assist in drafting award recommendations, if applicable in timing of procurement process.

Construction Phase, Documentation and Training Phase Services

1. Perform the tasks and functions in the specifications ascribed to the Commissioning Agent

2. Coordinate and direct the commissioning activities in a logical, sequential and efficient manner using consistent protocols and forms, centralized documentation, clear and regular communications and consultations with all necessary parties, frequently updated timelines and schedules and technical expertise.

3. Coordinate the commissioning work with the Construction Manager and Contractors/Subcontractors, to ensure that commissioning activities are being incorporated into the Project schedule.

4. Plan and conduct commissioning meetings as needed and distribute minutes.

5. Request and review additional information required to perform commissioning tasks, including O&M materials, Contractor start-up and checkout procedures. Before startup, gather and review the current control sequences and work with contractors and design engineers to adjust final testing procedures.

6. Review normal Contractor submittals applicable to systems being commissioned for compliance with commissioning needs.

7. Review requests for information, bulletins, and change orders pertaining to commissioning.

8. Write and distribute construction checklists for commissioned equipment.

9. Develop an enhanced start-up and initial systems checkout plan with Contractors for selected equipment.

10. Perform site visits, as necessary, to observe component and system installations. Attend selected planning and job-site meetings to obtain information on construction progress.

Review construction meeting minutes for revisions/substitutions relating to the commissioning process. Assist in resolving any discrepancies.

2023 BOND PROGRAM

A2.3

11. For terminal heating and cooling devices, a minimum of 25% must be verified for compliance with start-up and operating procedures. If consistent deficiencies are discovered additional devices may require verification.

12. Verify the completion of the following pre-functional tasks:

a. HVAC piping pressure test and flushing, sufficient to be confident that proper procedures were followed. Include testing documentation in the Commissioning Record.

b. Ductwork testing and cleaning sufficient to be confident that proper procedures were followed. Include documentation in the Commissioning Record.

c. Document construction checklist completion by reviewing completed construction checklists and by selected site observation.

d. Document systems startup by reviewing start-up reports and by selected site observation.

e. Document air and water systems balancing by reviewing completed reports and by selected site observation.

13. With necessary assistance and review from installing Contractors, write the functional performance test procedures for equipment and systems. This may include manual functional testing, energy management control system trending and may include stand-alone datalogger monitoring.

14. Coordinate, witness and document manual functional performance tests performed by installing Contractors. Coordinate retesting as necessary until satisfactory performance is achieved. The functional testing shall include operating the system and components through each of the written sequences of operation, and other significant modes and sequences, including startup, shutdown, unoccupied mode, manual mode, staging, miscellaneous alarms, power failure, security alarm when impacted and interlocks with other systems or equipment. Sensors and actuators shall be calibrated during construction check listing by the installing contractors and spot-checked by the Commissioning Agent during functional testing. Analyze functional performance trend logs and monitoring data to verify performance. Tests on respective HVAC equipment shall be executed, if possible, during both the heating and cooling season. However, some overwriting of control values to simulate conditions shall be allowed. Functional testing shall be done using conventional manual methods, control system trend logs, and read-outs or stand-alone dataloggers, to provide a high level of confidence in proper system function, as deemed appropriate by the commissioning Agent and the Owner.

15. Prepare test plans for, assist with execution of, and document tests of commissioned equipment overseen by regulatory authorities and ensure that such tests meet the testing rigor desired by the Owner.

16. Maintain a master issues log and a separate record of functional testing. Report all issues as they occur directly to the Owner’s Representative. Provide directly to the Owner’s Representative written progress reports and test results with recommended actions.

2023 BOND PROGRAM

A2.4

17. Review equipment warranties to ensure that the Owner’s responsibilities are clearly defined.

18. Oversee and review the training of the Owner’s operating personnel.

19. Review the preparation of the O&M manuals for commissioned equipment.

20. Compile a Commissioning Record, which shall include:

a. A brief summary report that includes a list of participants and roles, brief building description, overview of commissioning and testing scope, and a general description of testing and verification methods. For each piece of commissioned equipment, the report should contain the disposition of the Commissioning Agent regarding the adequacy of the equipment, documentation and training meeting the contract documents in the following areas:

i. Equipment meeting the equipment specifications

ii. Equipment installation

iii. Functional performance and efficiency

iv. Equipment documentation

v. Operator training

b. All outstanding non-compliance items shall be specifically listed. Recommendations for improvement to equipment or operations, future actions, commissioning process changes, etc. shall also be listed. Each non-compliance issue shall be referenced to the specific functional test, inspection, trend log, etc. where the deficiency is documented.

c. Also included in the Commissioning Record shall be the issues log, commissioning plan, progress reports, submittal and O&M manual reviews, training record, test schedules, construction checklists, start-up reports, functional tests, and trend log analysis.

21. Compile a Systems Manual that consists of the following: Owner’s Project Requirements (by Owner); Design Narrative and Basis of Design (by Architect); Performance Metrics, if completed during design; space and use descriptions, single line drawings and schematics for major systems (by Architect); control drawings, sequences of control (by Contractor);

and a table of all setpoints and implications when changing them, schedules, instructions for operation of each piece of equipment for emergencies, seasonal adjustment, startup and shutdown, instructions for energy savings operations and descriptions of the energy savings strategies in the facility, recommendations for recommissioning frequency by equipment type, energy tracking recommendations, and recommended standard trend logs with a brief description of what to look for in them (all by Commissioning Agent).

22. Review and verify air and water balancing reports for commissioned equipment.

2023 BOND PROGRAM

A2.5

Warranty Period Services

1. Coordinate and supervise required opposite season or deferred testing and deficiency corrections and provide the final testing documentation for the Commissioning Record and O&M manuals.

2. Return to the site at 11 months into the 24-month warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal commissioning. Also interview facility staff and identify problems or concerns they have with operating the building as originally intended. Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract. Assist facility staff in developing reports and documents and requests for services to remedy outstanding problems. Provide written report addressing the items noted above.

Alternate No. 1

1. Return to the site at 23 months into the 24-month warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal commissioning. Survey interview facility staff and identify problems or concerns they have with operating the building as originally intended. Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract. Assist facility staff in developing reports and documents and requests for services to remedy outstanding problems. Provide written report addressing the items noted above.

ID Task Name Duration Start Finish Predecessors

1 GRPS - Alger School Renovations 350 days Thu 3/26/26 Wed 7/28/27

2 Preconstruction 152 days Thu 3/26/26 Fri 10/23/26

3 Bid and Permit Drawings 0 days Thu 3/26/26 Thu 3/26/26

4 Bid Documents completed and out for bids10 days Fri 3/27/26 Thu 4/9/26 3

5 Subcontractor Bidding 15 days Fri 4/10/26 Thu 4/30/26 4

6 Subcontractor Bid Opening 0 days Thu 4/30/26 Thu 4/30/26 5FF

7 Post Bids 2 days Tue 5/5/26 Wed 5/6/26 5FS+2 days

8 Bid Recommendation to GRPS 1 day Thu 5/7/26 Thu 5/7/26 7

9 GRPS Finance Committee Review 5 days Fri 5/8/26 Thu 5/14/26 8

10 GRPS Board Approval 16 days Fri 5/15/26 Fri 6/5/26 9

11 Plan Review and Permitting - Local

Jurisditction and BFS

40 days Thu 3/26/26 Wed 5/20/26 3

12 Long Lead Items 100 days Mon 6/8/26 Fri 10/23/26

13 MEP Equipment 20 wks Mon 6/8/26 Fri 10/23/26 10

14 Playground Equipment 20 wks Mon 6/8/26 Fri 10/23/26 10

15 Flooring 12 wks Mon 6/8/26 Fri 8/28/26 10

16 Doors/frames/hardware 12 wks Mon 6/8/26 Fri 8/28/26 10

17 Construction 300 days Thu 6/4/26 Wed 7/28/27

18 Interior Renovations 300 days Thu 6/4/26 Wed 7/28/27

19 Last day of School / GRPS Move Out 12 wks Thu 6/4/26 Wed 8/26/26 11FS+2 wks

20 Mobilize 2 days Thu 8/27/26 Fri 8/28/26 19

21 Demolition 20 days Mon 8/31/26 Fri 9/25/26 20

22 Ceiling Removals / Salvage for MEP's 20 days Mon 9/7/26 Fri 10/2/26 21SS+5 days

23 Concrete cutting and removal 8 days Mon 9/21/26 Wed 9/30/26 22SS+10 days

24 Underground MEP's 20 days Thu 10/1/26 Wed 10/28/26 23

25 Underground Inpspections 2 days Thu 10/29/26 Fri 10/30/26 24

26 Concrete In-Fills 10 days Mon 11/2/26 Fri 11/13/26 25

27 Above Ceiling MEPS 40 days Thu 10/8/26 Wed 12/2/26 24SS+5 days

28 Steel Stud Framing 15 days Thu 12/3/26 Wed 12/23/26 27

29 In-Wall Rough-Ins 10 days Thu 12/24/26 Wed 1/6/27 28

30 Rough Inspections 3 days Thu 1/7/27 Mon 1/11/27 29

31 Drywall/Interior walls 25 days Tue 1/12/27 Mon 2/15/27 30

32 Interior Finishes 50 days Tue 2/16/27 Mon 4/26/27 31

33 MEP Equipment & Finishes 55 days Tue 2/16/27 Mon 5/3/27 13,31

34 Controls Updgrades 55 days Tue 5/4/27 Mon 7/19/27 33

35 A/V and Technology Finishes 35 days Tue 5/4/27 Mon 6/21/27 33

36 Final Inspections 2 days Tue 6/22/27 Wed 6/23/27 35

37 Substansial Completion 0 days Wed 6/23/27 Wed 6/23/27 36FF

38 FFE/Owner move in 5 wks Thu 6/24/27 Wed 7/28/27 36

39 Sitework 202 days Thu 7/30/26 Fri 5/7/27

40 SESC / Temp Protections 5 days Thu 7/30/26 Wed 8/5/26 19SS+8 wks

41 Site Demo / Playgrounds 14 days Thu 8/6/26 Tue 8/25/26 40

42 Rough Grade Playgrounds 7 days Wed 8/26/26 Thu 9/3/26 41

43 Underdrain / Grade Playgrounds 2 wks Fri 9/4/26 Thu 9/17/26 42

44 Set Playground Equipment 3 wks Fri 9/11/26 Thu 10/1/26 43SS+1 wk

45 Playground Surfacing 3 wks Fri 10/2/26 Thu 10/22/26 44

46 Site Fencing 20 days Fri 10/23/26 Thu 11/19/26 45

47 Mill/Demo Drive 2 days Fri 4/9/27 Mon 4/12/27 46FS+20 wks

48 Grade Drive 5 days Tue 4/13/27 Mon 4/19/27 47

49 Concrete curbs / walks 8 days Tue 4/13/27 Thu 4/22/27 47

50 Asphalt Paving 5 days Fri 4/23/27 Thu 4/29/27 49

51 Landscaping / Seeding 6 days Fri 4/30/27 Fri 5/7/27 50

3/26 GRPS - Alger School Renovations

3/26 Preconstruction

3/26

3/27 Bid Documents completed and out for bids

4/10 Subcontractor Bidding

4/30

5/5 Post Bids

5/7 Bid Recommendation to GRPS

5/8 GRPS Finance Committee Review

5/15 GRPS Board Approval

3/26 Plan Review and Permitting - Local Jurisditction and BFS

6/8 Long Lead Items

6/8 MEP Equipment

6/8 Playground Equipment

6/8 Flooring

6/8 Doors/frames/hardware

6/4 Construction

6/4 Interior Renovations

8/27 Mobilize

8/31 Demolition

9/21 Concrete cutting and removal

10/1 Underground MEP's

10/29 Underground Inpspections

10/8 Above Ceiling MEPS

12/3 Steel Stud Framing

1/7 Rough Inspections

1/12 Drywall/Interior walls

2/16 Interior Finishes

2/16 MEP Equipment & Finishes

5/4 A/V and Technology Finishes

6/22 Final Inspections

6/23

6/24 FFE/Owner move in

7/30 Sitework

7/30 SESC / Temp Protections

8/6 Site Demo / Playgrounds

8/26 Rough Grade Playgrounds

9/4 Underdrain / Grade Playgrounds

9/11 Set Playground Equipment

10/2 Playground Surfacing

10/23 Site Fencing

4/9 Mill/Demo Drive

4/13 Grade Drive

4/13 Concrete curbs / walks

4/23 Asphalt Paving

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Qtr 2, 2026 Qtr 3, 2026 Qtr 4, 2026 Qtr 1, 2027 Qtr 2, 2027 Qtr 3, 2027

GRPS Alger School

Preliminary Schedule

3/26/2026 - 7/28/2027

2023 BOND PROGRAM

ATTACHMENT D1 – DETAILED PROPOSAL FORM

July 9, 2025

D1.1

(Firm Name) Proposed to provide Commissioning Services to Grand Rapids Public Schools (GRPS) for the following projects:

1. For Scope of Services as described and required in this Request for Proposal AIA 103-2015 as modified for the Project and AIA C203-2017 as modified for the Project:

A. Cx Services for Alger School is Lump Sum Fee of: $_______________

11-Month Warranty Review is Lump Sum Fee of: $_______________

2. Add Alternate 1: 23-Month Warranty Review: $________________

AIA

Document C203™ – 2017 Standard Form of Consultant's Services: Commissioning

AIA Document C203 – 2017 (formerly B211™ – 2007). Copyright © 2004, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects.

This draft was produced at 10:38:05 ET on 05/08/2026 under Order No.3104239075 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896685945)

ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

This document provides the Consultant’s scope of services only and should be attached as an exhibit to AIA Document C103™–2015, Standard Form of Agreement Between Owner and Consultant without a Predefined Scope of Consultant’s Services.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

for the following PROJECT:

(Name and location or address)

«Grand Rapids Public School District - 2023 Bond Construction Project Renovations at Alger Middle School located at 921 Alger Street SE, Grand Rapids, Michigan 4950, in accordance with the relevant Application for Preliminary Qualification of Bonds, the applicable ballot language, the Owner’s fixed Project budget, the approved plans and specifications, all applicable laws, and as otherwise approved by the Owner. »

THE OWNER:

(Name, legal status and address)

Grand Rapids Public School District 1331 Martin Luther King Jr. Street SE Grand Rapids, Michigan 49506

THE CONSULTANT:

(Name, legal status and address)

THE AGREEMENT

This Standard Form of Consultant’s Services, as modified, is part of the accompanying C103™ -2015, Standard Form of Agreement between Owner and Consultant without a Predefined Scope of Consultant’s Services dated the « ___ » day of «______________» in the year «Two Thousand Twenty Six», as modified.

(In words, indicate day, month and year of the accompanying C103-2015.)

In the event of any inconsistency within, between, or among the various applicable contract documents, including but not limited to AIA Document C103-2015, as modified, and this AIA Document C203-2017, as modified, the terms that are most beneficial to the Owner, as determined in the Owner’s sole discretion, shall govern.

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 COMMISSIONING SERVICES

3 SUPPLEMENTAL AND ADDITIONAL SERVICES

4 OWNER’S RESPONSIBILITIES

ARTICLE 1 INITIAL INFORMATION

§ 1.1 The Consultant’s services are based on the Initial Information set forth in this Article 1.

(For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of execution.")

AIA Document C203 – 2017 (formerly B211™ – 2007). Copyright © 2004, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects.

This draft was produced at 10:38:05 ET on 05/08/2026 under Order No.3104239075 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

§ 1.1.1 Systems and assemblies to be commissioned:

(Identify systems and assemblies to be commissioned, such as heating, cooling, refrigeration and ventilation systems and controls; lighting and day lighting controls; domestic hot water systems; renewable energy systems; or building enclosure assemblies.)

«As set forth in the Owner’s Request for Proposal and Exhibit A – Scope of Services and including, but not necessarily limited to the following:

All HVAC Equipment & Systems Building Automation Systems, Controls and Sequence of Operations Lighting Controls – Interior & Exterior Emergency Standby Generators (as applicable) Domestic Hot Water Systems (as applicable) Other Systems as noted. »

§ 1.1.2 The Owner’s commissioning goals or objectives:

(Identify the Owner’s commissioning goals or objectives for the Project such as sustainability objectives or performance goals.)

«As set forth in the Owner’s Request for Proposal and Exhibit A – Scope of Services. »

§ 1.1.3 The Consultant shall retain the following sub-consultants:

(List name, discipline, address, and other information.)

§ 1.1.4 The Owner’s contractors and consultants that affect the Consultant’s services:

(List name, discipline, address, and other information.)

«Architect – «Capital Consultants, Inc., d/b/a C2AE Construction Manager - Owen-Ames-Kimball Co.»

§ 1.1.5 Other Initial Information on which the Consultant’s services are based:

(List below other information that will affect the Consultant’s performance of its services, such as details of the Project’s program, Owner’s budget for the Project, or anticipated procurement method.)

«As set forth in the Owner’s Request for Proposal and Exhibit A – Scope of Services. »

§ 1.1.6 The Owner and Consultant may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Consultant may mutually agree to a written adjustment in the Consultant’s services, and the Consultant’s compensation and schedule, as applicable.

ARTICLE 2 COMMISSIONING SERVICES

§ 2.1 The Consultant shall not be a member, employee, or subcontractor of any entity performing design services or construction work on the Project unless the Owner gives the Consultant informed written consent.

§ 2.2 The Consultant shall manage the Commissioning Services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner.

§ 2.3 The Consultant shall perform its services consistent with the professional skill and care ordinarily provided by similar consultants practicing in the same or similar locality under the same or similar circumstances and familiar with the school construction industry in Michigan. The Consultant represents that it is properly licensed to provide the services required by this Agreement, and that it shall comply with any and all applicable federal, state, and local laws, rules, regulations, guidelines, codes and policies in any manner related to the Project. Without limiting the breadth of the foregoing sentence, the Consultant shall comply with Rule 1098a of the Michigan Energy Code, as applicable. The Consultant shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. The Consultant shall assist the Owner in determining any other consulting services

AIA Document C203 – 2017 (formerly B211™ – 2007). Copyright © 2004, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects.

This draft was produced at 10:38:05 ET on 05/08/2026 under Order No.3104239075 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail required for the Project, if any. The Consultant will not use a subcontractor or subconsultant to perform any of its responsibilities on the Project without the Owner’s prior written permission.

§ 2.3 COMMISSIONING PLANNING SERVICES

§ 2.3.1 Initial Coordination Meeting The Consultant shall facilitate an initial coordination meeting with the Owner and other participants in the Commissioning Process to discuss the Commissioning Services it will provide relative to the Project and other Project participants.

§ 2.3.2 Schedule of Commissioning Services The Consultant shall prepare, and periodically update at least monthly or more frequently as reasonably directed by the Owner, a Schedule of Commissioning Services that shall identify commissioning related activities, including services furnished by the Consultant and completion and submission dates for documents provided by the Consultant.

The Consultant shall coordinate the Schedule of Commissioning Services with the design and construction schedules.

§ 2.3.3 Owner’s Project Requirements § 2.3.3.1 In conjunction with the information provided in Section 1.1.1 and 1.1.2, the Consultant shall assist the Owner and the Owner’s consultants in developing the Owner’s Project Requirements, or shall review the Owner’s Project Requirements, which shall, at a minimum, systems and assemblies to be commissioned and define the Owner’s goals for each, including functional expectations, performance criteria to be met by the design, sustainable objectives to be achieved, cost considerations, and maintenance expectations. Where practical, the Owner’s Project Requirements shall include measurable indicators or standards that can be used to verify that the Owner’s goals have been met. The Consultant shall assist the Owner to periodically update the Owner’s Project Requirements as the Consultant deems necessary or desirable in light of its professional experience and expertise.

§ 2.3.3.2 The Owner and Consultant acknowledge that achievement of the Owner’s Project Requirements depends on factors beyond the Consultant’s control. Accordingly, the Consultant does not warrant or guarantee that the Project will achieve the Owner’s Project Requirements. Nothing in this section shall be interpreted to eliminate or reduce the Consultant’s obligation to comply with the requirements set forth in this Agreement, as required by law, or as required by the applicable standard of performance.

§ 2.3.4 Basis of Design Review The Basis of Design is a document, prepared by the Owner and the Owner’s consultants, that records the concepts, calculations, decisions, and product selections used to (a) meet the Owner’s Project Requirements, and (b) satisfy applicable laws, codes, and regulations. Upon receipt from the Owner, the Consultant shall review the Basis of Design, and updates thereto, for conformance with the Owner’s Project Requirements and provide the Owner with written comments regarding deficiencies and to ensure compliance with all the foregoing.

§ 2.3.5 Commissioning Plan The Consultant shall provide the Owner with a written Commissioning Plan that is based on the Owner’s Project Requirements and the Basis of Design. The Commissioning Plan shall describe commissioning activities for the Project and identify documentation requirements of the commissioning process. The Consultant shall update the Commissioning Plan periodically, at least monthly, or more frequently as appropriate to the level of completeness of the design and the progress of construction. The Commissioning Plan shall include at least the following:

.1 identification of the Owner’s Project Requirements and the portions of the Basis of Design used as the basis of the Commissioning Plan;

.2 a list of participants in the commissioning process, their roles and responsibilities, and protocols for participant communication and information distribution;

.3 a list of systems and assemblies to be commissioned and performance expectations for each;

.4 a description of commissioning activities and responsibility for each;

.5 a summary of commissioning related documentation required by governmental authorities or entities certifying the Project.

.6 the Schedule of Commissioning Services;

.7 protocols for commissioning design reviews;

.8 protocols for commissioning submittal reviews;

.9 protocols to document changes to the Owner’s Project Requirements and Basis of Design, AIA Document C203 – 2017 (formerly B211™ – 2007). Copyright © 2004, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects.

This draft was produced at 10:38:05 ET on 05/08/2026 under Order No.3104239075 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

.10 protocols and templates for commissioning related documentation, including the Issues Log, Construction Checklists, Functional Performance Test procedures and reports, the Systems Manual, and the operator training plan;

.11 identification of,…