CUI_Bliss JA 2022_20 (1) REDACTED_Redacted.pdf

CUI

(Source Selection information - See FAR 2.101 and 3.104-4) Apr 2021

FAR Part 6 Justification and Approval for Other than Full and Open Competition

Fort Bliss Support Base Services

Controlled by: U.S. Army Controlled by: MICC–Fort Bliss (CCMI-CH-BS) CUI Category: General Procurement and Acquisition Distribution/Dissemination Controls: FEDCON POC: LTC Eric A. Brooks, 915-568-7354

Control No.: MICC 2022-20

Vendor: Tatitlek Training Services Program: Support Base Services

Apr 2021

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Unites States Army Mission and Installation Contracting Command – Fort Bliss, Texas (MICC-FTB), 112 Slater Road, Fort Bliss, Texas 79916.

2. Description of Action: Headquarters, Installation Management Command requests to extend contract W911SG-21-C-0005 for up to six (6) months for Support Base Services at Fort Bliss, Texas. The Government projects award by 31 December 2021 and fiscal year 2022 Operations and Maintenance funds will be used for the extension.

The cost increase associated with extending the current contract is An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: Headquarters, U.S. Army Installation Management Command (IMCOM) requests an extension to the existing bridge contract to augment DPTMS-FB support services for the execution of mobilization/demobilization and deployment/redeployment activities. Requirements may be tailored to the needs of the U.S. Army Garrison Fort Bliss and not limited solely to support mobilization/ demobilization. This bridge contract will provide continuity until a competitive task order can be awarded against the new SBS MA-IDIQ. The contractor shall provide personnel, management, and any other items and services not government furnished, necessary to perform functions that exceed organic capabilities in supporting the Army Sustainable Readiness Model (SRM) (formerly ARFORGEN) process. The SRM process, in an era of persistent armed conflict in the world, is typified by surges related to Active Component (AC) deployment/redeployment and re-stationing, and Reserve Component (RC) post mobilization training, deployment, redeployment and demobilization. The preponderance of work will be performed on the Fort Bliss, TX installation but occasional TDY may be required for individual(s) in support of the SRM process. The Contractor shall perform work in the following task areas:

Contract Management Task 1: Plans Task 2: Training Task 3: Mobilization Support and Services Task 4: Security Task 5: Human Resources Task 6: Finance Task 7: Material Management and Supply Task 8: Subsistence and Warehouse Services Task 9: Movements Task 10: Equipment Readiness and Maintenance Task 11: Billeting and Facilities Task 12: Information Management

Apr 2021

Period of Performance will be:

FAR 52.217-8: 01 January 2022 – 30 June 2022 Value: $

4. Authority Cited: 10 U.S.C. 2304(c)(2), as implemented by FAR Part 6.302-2 -- Unusual and Compelling Urgency.

5. Reason for Authority Cited:

a. FAR 6.302-2(b)(1) states “This authority applies in those situations where an unusual and compelling urgency precludes full and open competition and delay in award of a contract would result in serious injury, financial or other, to the Government.”

These services are considered highly specialized and there will be unacceptable delays in fulfilling these services through competition given the current circumstances.

b. As noted in paragraph 3 above, these highly specialized services provide augmentation support to the Army Garrison as they assist warfighters who are deploying or redeploying in support of defending the Constitution of the United States of America. For Fort Bliss, these services cover the 12 task areas previously listed above.

To execute a task order for any of these task areas requires a 45 day phase-in to recruit, train, and reach initial operating capability due to the highly specialized nature of these task areas. The current contract for these services expires on 31 December 2021.

The new SBS MATOC MA-IDIQ was awarded on 28 September 2020 but ordering against this MATOC MA-IDIQ has been delayed due to an Army Material Command (AMC) pre-award protest received on 22 October 2021 regarding the Contracting Officers’ decision to enforce FAR 52.219-28 which requires the offerors to recertify their size status as a Service-Disabled, Veteran-Owned Small Business.

c. Alternatives

1) Status Quo. One alternative to this sole-source action is to do nothing and let the services lapse until the competitive action can be competed and awarded. In this scenario, the U.S. Army, the Department of Defense, and the United States of America would be left vulnerable in the event a full-scale deployment situation arises during this period. Without these services, the reserve and civilian component would be required to provide these services, and there is not enough personnel available to do this in a satisfactory manner. Deployment processing times would increase severely and soldiers would not be getting the required services they need prior to deployment or when they re-deploy.

2) Competitive Procurement. Another alternative would be to attempt a competitive action on this requirement using the new MA-IDIQ before the current task order expires on 31 December 2021. That would require: (a) a detailed review of the

Apr 2021

PWS/QASP/IGCE to ensure the requirement is communicated to the MA-IDIQ vendors appropriately (this takes approximately 4 days); (b) perform adequate market research through posting a sources sought synopsis for at least 2 weeks; (c) compiling the results of the sources sought, drafting a Market Research Report and submitting a DD2579 through the small business office (this takes approximately a week); (d) building a Request for Task Order Proposal (RTOP) (this takes approximately a day or two); (e) soliciting the RTOP to the 16 MA-IDIQ vendors and giving them approximately 2 weeks to respond; (f) evaluating the responses (this takes approximately 5-10 days); (g) documenting the prices as fair and reasonable and developing a Task Order Decision Document (TODD) (this takes approximately a week); (h) building an award document and submitting all documents to legal for review (this takes approximately 7 days); (i) making the award and distributing and then notifying the unsuccessful offerors and providing debriefings as required (this takes approximately 3 days). As demonstrated above, even in the absolute best case-scenario, a competitive action would take approximately 65 business days. With the current task order ending 31 December 2021, there is insufficient time remaining to support this alternative.

3) Modify the existing contract. Include the FAR Clause 52.217-8 under the current contract W911SG-21-C-0005 to ensure continuation of services and to prevent a break in services. Currently, Tatitlek Training Services is performing SBS services at Fort Bliss, Texas. Tatitlek already has the personnel, tools, and equipment needed at the place of performance locations in which the services are necessitated, which eliminates any potential duplication of costs.

d. Impact if not approved. Failure to approve this J&A (inclusion of FAR Clause 52.217-8 ) would severely impact the Army’s capability to mobilize and de-mobilize at Fort Bliss, Texas which currently processes thousands of soldiers who are either deploying to the wartime theater defending our freedoms or redeploying (returning home) from defending our freedoms. There would be a significant impact to Combatant Commanders (COCOMS) in theater who are expecting in-bound troops to support wartime efforts and contingency operations around the world. Mission failure would be impending. A break in service will negatively and severely impact the Combatant Commander’s (COCOMs) mission in theater and United States national security interests. The U.S. Army, the Department of Defense, and the United States of America would be left vulnerable in the event that a full-scale deployment situation arises during this period. Without these support base services, the reserve and civilian component would attempt to provide these services, and there is not enough personnel available to do this in a satisfactory manner. Deployment processing times would increase severely for Soldiers as the required services needed prior to deployment or upon re-deployment would be severely degraded. COCOMs would experience these delays in receiving new Soldiers in-theater to support the various missions, creating battle fatigue for those Soldiers on the front line. Additionally, once the new soldiers are ultimately sent into theater and the previous Soldiers are relieved, Soldiers would then incur unnecessary

Apr 2021 delays in the re-deployment process, creating even more strain, stress, and fatigue on Soldiers who are already weary and deserving of rest.

6. Efforts to Obtain Competition: The inclusion of FAR clause 52.217-8 into this contract is necessary in order to provide a continuation of critical services pending a protest decision on the recent MA-IDIQ RTOP awarded 28 September 2021. Full and open competition was conducted and 11 proposals were received. Notices required for proposed contract actions are exempt in accordance with FAR 5.202(a)(2).

7. Actions to Increase Competition: The MA-IDIQ is undergoing an agency level protest but once it is resolved, a Request for Task Order Proposal (RTOP) will provide fair opportunity amongst the eleven (11) contract holders and will result in a competitive award.

8. Market Research: Market research indicates that there are multiple companies that can perform these services. However, as indicated above, only one responsible source exists which can adequately fulfill the Government’s requirement, and that’s the incumbent contractor for these services. The strategy is to compete the follow-on requirement as a task order against the new MA-IDIQ for SBS services, but this process was delayed due to an AMC Level Pre-Award Protest. A tremendous amount of market research has been conducted for the SBS requirement, dating as far back as 2016 and up to the present time.

9. Interested Sources: When utilizing the authority of FAR 6.302-2 - Unusual and Compelling Urgency, the contracting officer is not required to publicize a sources sought notice in accordance with 5.202-2(a)(2).

10. Other Facts:

a. Procurement History

Contract: W9124J-12-D-0003-0001 Contractor: Tatitlek Training Services, Inc.

Award Amt. $ Period of Performance: 01 March 2012 – 29 September 2017 Competitive Status: Fair Opportunity

Contract: W9124J-12-D-0003 P00005 / W9124J-12-D-0003-0003 Contractor: Tatitlek Training Services, Inc.

Award Amt. $ Period of Performance: 30 September 2017 – 29 September 2018 Competitive Status: Exception to Fair Opportunity Authority: FAR 16.505(b)(2)(i)(C)

Apr 2021

Contract: W9124J-12-D-0003 P00007 / W911S8-18-F-0294 Contractor: Tatitlek Training Services, Inc.

Award Amt. $ Period of Performance: 30 September 2018 – 30 March 2021 Competitive Status: Fair Opportunity

Contract: W911SG-21-C-0005 Contractor: Tatitlek Training Services, Inc.

Award Amount: $ Period of Performance: 31 March 2021 – 31December 2021 Competitive Status: Other than Full and Open Competition Authority: FAR 6.302-1