CUI A10.1 DRAFT PWS 04.13.2021.pdf

Sources Sought – Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

CATERPILLAR 3508 DIESEL ENGINE, S/N: 70Z00765, ARRANGEMENT: 1W4211

MAJOR OVERHAUL

Part 1

General Information

1. General: This is a non-personal services contract to provide a Major Overhaul maintenance on a

Caterpillar 3508 POWER GENERATION Diesel Engine. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a Diesel Engine Major Overhaul as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The crane’s “power generation” diesel engine, Mfg. Caterpillar (CAT) 3508 has reached its recommended threshold for a Major Overhaul.

1.3 Objectives: An Original Equipment Manufacturer (OEM) Certified repair facility to perform repairs/refurbishment/replacement on Caterpillar 3508 Power Generation Diesel Engine as described in

Part 5, Specific Tasks, such that repaired equipment functions as intended. Contractor Maintains close liaison and good communications with Government. Also, provide a final Condition Report of assessment.

1.4 Scope: The following work outlined in Part 5, Specific Tasks, must be accomplished by a Certified

OEM engine repair facility; the repair facility shall be specifically OEM certified to repair/service “power generation” diesel generator sets, such is the model listed above. The repairs shall be performed per OEM specifications, using ONLY Genuine OEM parts. The service personnel shall be ASE certified diesel mechanic(s). (T2-diesel engines, 3508 experience preferable)

1.5 Type of Contract: The government will award a Firm-fixed Price Contract.

1.6 Period of Performance: The Contractor will have 8 weeks from award to pick up, repair, and return the

Caterpillar 3508 diesel engine. This includes pickup within 2 weeks of award, 30 days for repair, and return within 2 weeks of completion. Contractor shall provide 2 business days’ notice before pickup and delivery occurs to allow for preparation and logistics planning.

1.7 Place of Performance: The work to be performed under this contract will be performed at the OEM repair facility.

1.8 Pickup and Delivery: The Contractor will be responsible to pick up the Diesel engine from Puget Sound

Naval Shipyard (PSNS) and upon completion of the overhaul maintenance work, will deliver the engine back to PSNS. Contractor shall allow 2 business days’ notice each time pickup and delivery is to occur.

Contractor will coordinate the pickup and delivery of the Diesel Engine with the COR.

1.9 General Information

1.9.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered to the COR after contract award. If changes are made, deliver new

QCP to COR for approval. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.9.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9.3 Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.9.4 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9.5 Special Qualifications: The service personnel shall be ASE certified diesel mechanics (T2-diesel engines, 3508 experience preferable)

1.9.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.9.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.9.8 Key Personnel: The follow personnel are considered key personnel by the government:

1.9.9 Identification of Contractor Employees: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The Contractor will provide in writing the name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manger or alternate shall be available between 720-1602, Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons.

1.9.10 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.9.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Equipment: The Government will provide the Caterpillar 3508 Power Generation Diesel Engine (S/N

70Z00765, Arrangement: 1W4211)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. Materials: The Contractor shall furnish their own tools, test equipment and ancillary equipment needed to complete the work described in Part 5, Specific Tasks.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide the services outlined for Major Overhaul of a CAT 3508

POWER GENERATION diesel.

5.2. Tasks:

The following work shall be accomplished by a Certified OEM engine repair facility; the repair facility shall be specifically OEM certified to repair/service “power generation” diesel generator sets, such is the model listed above. The repairs shall be performed per OEM specifications, using ONLY Genuine OEM parts. The service personnel shall be ASE certified diesel mechanic(s). (T2-diesel engines, 3508 experience preferable).

Replace cylinder heads with remanufactured parts.

Replace cylinder packs with remanufactured parts (cylinder liners, pistons, connecting rods, rod bearings, piston rings)

Replace fuel injectors with remanufactured parts.

Replace turbo cartridges with remanufactured parts.

Replace water jacket temp regulators w/new.

Replace main bearings.

Replace thrust plates.

Replace gaskets and seals as required.

Replace injection pump with remanufactured parts.

Replace oil pump.

Replace fuel transfer pump.

Replace water Pump.

Clean and pressure test the after cooler.

Clean and pressure test the oil cooler core.

Inspect and replace crank balancer if required.

Inspect rocker arms, replace if required.

Inspect camshaft, Cam bearings, and lifters, replace if required.

Inspect crankshaft, replace with remanufactured part if required.

Inspect gear train: gears and bushings replace if required.

Test and report condition of Safety devices.

Test run engine to include initial break-in.

Condition found report will be submitted for items that are not listed that do not meet CAT guideline for reuse upon inspection (Also requested in Tech Exhibit 2).

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must perform work referencing:

a. Caterpillar Manual SENR2370-01

b. Caterpillar Manual SENR2362

c. Caterpillar Manual SEBF8068

d. Caterpillar Manual SEBF164-04

e. Caterpillar Manual SEBF8174-04

f. Caterpillar Manual SEBU7147-05

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT:

1. PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide a complete Major Overhaul.

The contractor provides 100% compliance

Zero deviation from references 6.a - 6.f

Contractor shall provide assessment report to COR

PRS # 2

Contractor shall maintain close liaison and good communication with government.

Any problems or questions encountered by either party are addressed within 24 hours

(1 business day)

N/A Provide COR with written report of finding/discrepancies

PRS # 3

Contractor shall provide complete final Condition

Report assessment.

The contractor provides 100% compliance

N/A Provide COR with the final

Condition Report

TECHNICAL EXHIBIT:

DELIVERABLES SCHEDULE

Deliverable

Frequency

# of

Copies

Medium/Format

Submit To

Condition found Report of Crank

Balancer, Rocker Arms, Camshaft and Lifters, Crankshaft, to determine if replacement is recommended.

Report Findings and Replacement recommendations within 24 hours of acceptance.

1 PDF COR

Unexpected Findings Report will be submitted for items not listed in Tasks or that do not meet CAT guideline for reuse upon inspection.

Document, and email recommended corrective actions as soon as applicable.

1 PDF COR

Test and Report Condition of Safety Devices Two weeks after acceptance 1 PDF COR

Final Engine Dyno Performance Test

Results

Two weeks after

Performance Test

1 PDF COR

Report of components replaced Two weeks after completion of service

1 PDF COR

Any Applicable Engine Settings Two weeks after completion of service

1 PDF COR