CT2239-18.RFP_WORKBOOK.xlsx

Instructions UNICOR (Federal Prison Industries) Thread RFP Workbook

Please read the directions below carefully to ensure that you will be providing UNICOR with everything needed to evaluate your company.

Instructions PLEASE DO NOT modify the structure or format of the templates in any way, unless instructed to do so. Direct all questions in writing to Tina Jeffery at tina.jeffery@usdoj.gov.

This RFP document consists of 6 worksheets, in addition to this Instructions page. The purpose of each sheet is detailed below. Please review each worksheet, as your input is required on several, and they each contain information that will be pertinent to your response.

KEY: Cells & Sheets shaded in pale yellow are intended for supplier response.

Cells & Sheets shaded light grey are not to be populated.

Response Requested Do Not Respond

This section lists the item details needed to accurately provide a quote for each item.

Section 2 - Purchasing Information This section provides more insight into purchase patterns and volumes associated with each item in the market basket.

This section also contains an indicator for which items require samples for testing. Samples shall be sent to the following: UNICOR Manchester, Attn: Tina Jeffery, UNICOR Warehouse, 805 Fox Hollow Road, Manchester, KY 40962.

Each vendor must submit a ONE (1) cone sample of thread of the following items meeting the specification listed in the solicitation. A certificate of conformance shall be included with the sample which indicates the thread conforms to the line item description.

THERE ARE NO EXEMPTIONS FROM OFFERING A SAMPLE.

Proposals failing to submit samples will be considered as non-responsive.

Section 3 - Brand Specific Pricing Request

This section contains the fields where each supplier is required to provide Firm Fixed (Piece) Price for the initial contract year. When quoting items, please ensure that you are providing a quote specifically for the exact brand/manufacturer listed in the Item Details section if applicable. If you are unable to provide a quote for certain items, please leave this section blank for the associated item, and use Section 4 to offer an alternative or substitute item / UOM and pricing.

In order to convey more to UNICOR about your pricing model, please provide your list price, proposed list-less discount price, and proposed customer-specific pricing (if applicable) based on the volumes shared.

Supplier Information

Phone Email Title

1.02 Secondary Contact for this Event Name

Phone Email Title

Are these index(es) used in price negotiations with your suppliers?

3.06 Please describe your approach to quoting this market basket:

1) What formulas (e.g. List-Less, Cost Plus, Special Customer Pricing) are you using to price the items in this RFP?

If List-Less, please define "List" (Website, Published Catalog, etc.)

2) What formulas will be used to price items outside of this RFP? Attach supporting list-less schedule by product category.

3) What is the criteria for a "NET priced" item that would warrant customer-specific pricing?

Note: Please feel free to add additional lines if greater than five facilities.

Client

Service Levels

a) Cost associated with component replacement.

b) Labor required to remove\replace component, with the cost being derived from the prevailing labor rate.

The vendor’s minimum warranty period shall be no less than one (1) year. However, in instances where the manufacturer’s\supplier’s warranty period extends beyond one (1) year, the vendor’s warranty coverage shall match that of the manufacturer\supplier.

14 Warranty Claims Process ISO procedures require UNICOR to document and promptly resolve Customer Notifications (complaints). The claim process shall involve the appropriate vendor’s personnel to effectively and efficiently resolve customer related issues involving supplied components. The following is an overview of the claim process:

1. An issue is identified and the vendor’s local representative notified (i.e. phone, email, site visit).

2. Documentation outlining the sequence of events is generated and submitted to the vendor.

3. Tests and\or evaluations (non-sensitive) related to the issue shall be shared between the vendor and UNICOR.

4. Both parties shall review the findings in their entirety.

5. An agreed upon resolution is reached to efficiently resolve the customer’s issue.

At the heart of any Customer Notification resolution, is the need to promptly address the mission of UNICOR’s customer. The vendor’s role is that of an independent contractor and does not reflect, suggest or imply an employer-employee relationship with UNICOR.

Market Basket

Mark-up % (Cost-Plus) Customer Specific

Servicing Locations

Program Office Reponsibilities

Supplement: LCL APPR

(a) TBD is hereby designated as Contracting Officer's Representative (COR) under the contract, as designate and authorize, in writing and in accordance with agency procedures, unless the contracting officer retains and executes the COR duties. The contractor shall be furnished with a copy of the COR designation, specifying the extent of the COR’s authority to act on behalf of the contracting officer; Identifying the limitations on the COR’s authority; Specifying the period covered by the designation; Stating the authority is not re-delegable and stating that the COR may be personally liable for unauthorized acts.

(b) The Contracting Officer’s Representative (COR) assists in the technical monitoring or administration of the contract (see FAR 1.602-2). The COR shall maintain a file for each assigned contract. The file must include, at a minimum:

1. A copy of the contracting officer’s letter of designation and other documents describing the COR’s duties and responsibilities;

2. A copy of the contract administration functions delegated to a contract administration office which may not be delegated to the COR (see FAR 1.602-2(d)(4)); and

3. Documentation of COR actions taken in accordance with the delegation of authority.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes in writing and signed.

ADMINISTERED BY: This contract will be administered by:

UNICOR, Federal Prison Industries, Inc.

Interagency Solutions/Procurement Branch 400 First Street, N.W.

Washington, DC 20534-0001 ATTN: To Be Determined Email: To Be Determined

Written communications shall make reference to the contract number and shall be mailed to the above address.

ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED:

The awarded vendor shall indicate below the complete mailing address (including the nine digit ZIP code) to which remittance should be mailed if such address is other than that shown in Block 15A, Page 1 (Standard Form 33), they shall enter it below:

(a) Payee Name (Contractor):__________________________________ Any questions or clarification regarding payment should be directed to the Carla Coleman, Central Accounts Payable Manager, at the following location:

UNICOR, FPI, Lexington Central Accounts Payable Office, Accounting Supervisor, PO Box 11849, Lexington, KY 40578-1849, PH: 1-800-827-3168 ext. 3034.

EPA Clause

The following factors will be combined to make up the "technical factors" in the preceding sentence:

Technical will consist of the information provided by the supplier in the “RFP Workbook”. All items must be addressed.

The following past performance factors will be combined to make up the overall past performance evaluation: a) quality of item supplied, b) on-time delivery, c) adherence to shipping instructions, d) customer service/business relations performance. Past performance that is similar or equal in scope will be considered more relevant to the agency. More relevant past performance will be considered performance with less risk potential to the agency. Ratings of More Relevant, Relevant, or Less Relevant will be assigned to Past Performance.

The Government may make award without discussions; therefore, the offeror's initial offer should contain their best pricing. Award will be based on the best value to the Government considering the evaluation factors listed above. Best value may be determined using tradeoffs among the evaluation factors, so that award may be made to other than the lowest-priced or highest technically-rated proposal.

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