CSS_SOW_Turbo Pumps.docx

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

Pfeiffer Vacuum HiPace 1200 Turbo Pump Package DN 200 CF-F, TC 1200 with OmniControl 001 Model Number 2000017993

RFQ NUMBER 1333ND25QNB680180

100 Bureau Drive Gaithersburg, MD 20899

PAGE REFERECE

FAR PART 13 – SIMPLIFIED ACQUISITION PROCEDURES

SECTION 5: Statement of Work Page, 6-10

SECTION 1: COMBINED SYNOPSIS/SOLICITATION

A. COMBINED SYNOPSIS/SOLICITATION

a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 published January 3, 2025, and effective January 17, 2025.

b. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, Analytical Laboratory Instrument Manufacturing which has a small business size standard of 1,000 employees, is the best fit for this acquisition. This acquisition is being competed full and open competition. All responsible, qualified business concerns can respond to this notice.

c. 1352.215-72 Inquiries (APR 2010); Offerors must submit all questions concerning this solicitation in writing to ranae.armstrong@nist.gov . Mailed and/or faxed questions will not be accepted. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Amendments to this solicitation (if applicable) will be posted on the SAM.GOV website under the solicitation. Inquires must be received no later than two (2) days after the RFQ is posted for Government response.

B. Solicitation Posting

a. This solicitation is only posted on the System for Award Management (SAM) website, www.sam.gov.

b. Attachments, amendments and other associated documents as applicable will be posted to the SAM.GOV website, under the solicitation.

C. Contract Type

a. This is a firm fixed-price contract type.

END OF SECTION 1

SECTION 2: SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION REQUIREMENT

A. SAM Registration

a. An Offeror is required to be active and registered in the System for Award Management when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation, to comply with the annual representations and certification requirements. If an offeror is not active and registered in SAM, their submission will not be considered for award offer and will not be reviewed the Government. The Government will review the Offeror’s SAM registration and affirm the determination of responsibility. In addition, the Government will review the currently available credit/assessment/performance reports. The Government will also review an Offeror’s SAM exclusions record. A non-responsible determination may be made if an Offeror lacks adequate financial resources or has demonstrated poor past performance.

END OF SECTION 2

SECTION 3: QUOTATION SUBMISSION. LATE SUBMISSIONS, & RESPONSE DEADLINE

A. General Instructions Quotations are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the quotation shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number.

B. Electronic Submission Only The offeror shall submit their quotation electronically to ranae.armstrong@nist.gov with a cc to Donald.collie@nist.gov, with the RFQ number referenced in the subject of the email communication, not later than 05/14/25, at 4:00pm Eastern Time. FAXED AND/OR MAILED QUOTATIONS WILL NOT BE ACCEPTED. Quotations must be received in the email inbox on or before the due date and time specified above. Only information received on or before the due date and time shall be considered for award. Any quotation, or part thereof, received after the due date and time, shall be deemed late and not considered for award. Offeror’s quotations shall not be deemed received by the Government until the quotation is entered in the e-mail inbox provided above.

C. All Offerors Shall Submit the Following:

a. For the purpose of evaluation of technical acceptability, the offeror must submit documentation that demonstrates the offered equipment/services meet the technical specifications and requirements as detailed in the Statement of Work.

b. Offerors shall provide a firm fixed-price offer for ALL line items, including option line items (when applicable).

c. A completed version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue). THE BUY AMERICAN ACT PORTION OF THE RFQ MUST BE COMPLETED AND RETURNED WITH THE QUOTATION.

d. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order as prevailing.

e. Offeror shall provide an active UEI # for the System for Award Management (SAM) registration.

f. Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

D. Due Date for Quotations

a. All quotations must be submitted via e-mail to Contract Specialist Ranae Armstrong at RANAE.ARMSTRONG@NIST.GOV. Submission must be received not later than 05/19/25, 4:00 p.m. Eastern Time. A quotation shall be considered received when it is received in the electronic inbox of Ranae Armstrong not later than the date and time identified herein.

b. The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at or www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at or https://www.ecfr.gov/current/title-48/chapter-13

E. Late Submissions and Withdrawals of Quotes

a. Any quote received in the inbox of ranae.armstrong@nist.gov after the date and time specified for receipt of Quotes may not be considered unless it is determined by the Contracting Officer that the submitted quotation is advantageous to the Government and/or is received before a purchase order is issued.

b. Quotes can only be submitted electronically. This is also applicable to any modified quotes. The request to withdraw a quote must be submitted electronically to the contract specialist and contracting officer.

F. Schedule Line Item Line Item 0001:

Description: Pfeiffer Vacuum HiPace 1200 Turbo Pump Package DN 200 CF-F, TC 1200 with OmniControl 001, Model Number 2000017993 Quantity: Two (2)

Line Item 0002:

Description: Catalog # 2000028143, Mains cable Quantity: Two (2)

Line Item 0003:

Description: Catalog # 2000019668, Splinter shield for DN 200 CF-F Quantity: Two (2)

END OF SECTION 3

SECTION 4: BASIS OF AWARD

A. Basis of Award – Lowest Price Technically Acceptable (LPTA) The Government will award a firm fixed price purchase order resulting from this solicitation once the Contractor is verified as responsible and the quotation conforming to the solicitation is found to be the lowest price technically acceptable offer.

B. Evaluation Criteria The Government intends to award a single purchase order from this RFQ to the responsible offeror whose quotation, conforming to the solicitation, is the lowest price, technically acceptable quotation. The Government reserves the right not to award a purchase order.

Technically acceptable means that the offeror provides the equipment/services as specified in the Statement of Work. No prototypes or demonstration models will be considered. Evaluation of technical capability shall be based on the information provided in the quotation. The National Institute of Standards and Technology (NIST) will evaluate whether the offeror has demonstrated that its proposed equipment/supplies meet all minimum requirements. If an offeror does not demonstrate how the equipment/services meet the required technical specifications NIST will determine the offer is not technically acceptable.

The proposed pricing will be evaluated to determine that the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

NIST intends to evaluate quotations and issue a purchase order based on the initial quotes received. Therefore, the offerors initial quote should contain the offerors best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

END OF SECTION 4

SECTION 5: STATEMENT OF WORK

Statement of Work Requirement: Turbo Pump Requesting Laboratory: National Institute of Standards & Technology (NIST) Physical Measurements Lab (PML), Nanoscale Processes and Measurements Group

I. Background NIST PML requires a turbo pump to replace a broken pump to pump and circulate the helium mixture gas in a dilution refrigerator. The dilution refrigerator produces ultra-low temperatures for mission-critical experiments in metrology for quantum information science and electrical standards dissemination. The turbo pump must be the Pfeiffer Vacuum HiPace 1200 Turbo Pump Model Number 2000017993.

II. Scope The contractor shall deliver a quantity of two (2) Pfeiffer Vacuum HiPace 1200 Turbo Pump Package DN 200 CF-F, TC 1200 with OmniControl 001, Model Number 2000017993 inclusive of FOB Destination delivery terms (or equivalent terms, such as INCOTERMS Delivered Duties Paid) and warranty.

III. Minimum Requirements The contractor shall submit a firm fixed price quotation for equipment which must meet or exceed the minimum requirements identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Brand Name Justification NIST PML requires a turbo pump to replace a broken pump to pump and circulate the helium mixture gas in a dilution refrigerator. The dilution refrigerator produces ultra-low temperatures for mission-critical experiments in metrology for quantum information science and electrical standards dissemination. The broken pump will be replaced with the Pfeiffer Vacuum HiPace 1200 Turbo Pump Package DN 200 CF-F, TC 1200 with OmniControl 001, Model Number 2000017993 to match existing Pfeiffer Vacuum HiPace 1200 used in our dilution refrigerator systems. The required turbo pump circulates the helium mixture gas in a dilution refrigerator. A dilution refrigerator is a special instrument to produce ultra-low temperatures (0.01 K) for experiments. The replacement for this pump must be the exact model of the existing turbo pumps being used in our dilution refrigerators so that the pumps, accessories, and spare parts can be interchanged among the dilution refrigerators during pump maintenance and failures to keep critical experiments running at ultra-low temperatures.

The Pfeiffer Vacuum HiPace 1200 Turbo Pump Package DN 200 CF-F, TC 1200 with OmniControl 001, Model Number 2000017993 is the only turbo pump that meets the following salient characteristics:

1. Exact replica of the existing pump Pfieffer HiPace 1200 pump.

2. Speed: 1200 l/s for N2

3. Ultimate Pressure: 5 x 10E-10 mbar

4. Gas throughput for He: 16 hPa l/s

5. Input connection flange: DN200 CF-F

6. Output connection flange: DN 40 ISO KF

7. Physical Footprint: 390 mm tall, 266 mm overall diameter

This pump is a critical element to run the dilution refrigerator. Without this pump NIST cannot run the refrigerator. The dilution refrigerator produces ultra-low temperatures for the existing ultra-low temperature scanning probe microscopy facility, which performs NIST mission-critical experiments in metrology for quantum information science and electrical standards dissemination. Without this pump NIST cannot perform these experiments and meet NIST mission goals.

Line Item 0001:

Description: Pfeiffer Vacuum HiPace 1200 Turbo Pump Package DN 200 CF-F, TC 1200 with OmniControl 001, Model Number 2000017993 Quantity: Two (2)

A. Technical Specification

a. DN200 CF inlet flange, DN40 ISO-KF outlet flange.

b. Gas throughput at final rotation speed for Ar greater or equal to 6 HPa l/s

c. Gas throughput at final rotation speed for He greater or equal to 16 HPa l/s

d. Gas throughput at 0.1 hPa HV pressure for He greater or equal to 15 HPa l/s

e. Gas throughput for He: 16 hPa l/s

f. Speed: 1200 l/s for N2

g. Pumping speed for N2 greater or equal to 1250 l/s

h. Pumping speed for H2 greater or equal to 1100 l/s

i. Pumping speed for He greater or equal to 1300 l/s

j. Compression ratio for N2 greater or equal to 1 x 10E8

k. Compression ratio for H2 greater or equal to 6 x 10E3

l. Compression ratio for He greater or equal to 6 x 10E4

m. Ultimate Pressure: 5 x 10E-10 mbar

n. Ultimate pressure less than or equal to 5 x 10E-10 hPa

o. Input connection flange: DN200 CF-F

p. Output connection flange: DN 40 ISO KF

q. Physical Footprint: 390 mm tall, 266 mm overall diameter

r. Each pump shall provide/have the following accessories:

i. Catalog # 2000028143, Mains cable 1,5 mm², length: 3 m, grey 208 V for TPS 1400.

ii. Catalog # 2000019668, Splinter shield for DN 200 CF-F

Line Item 0002:

Description: Catalog # 2000028143, Mains cable Quantity: Two (2)

Line Item 0003:

Description: Catalog # 2000019668, Splinter shield for DN 200 CF-F Quantity: Two (2)

IV. Deliverables

VII. Delivery Delivery shall be FOB Destination (or equivalent terms, such as INCOTERMS Delivered Duties Paid) are required and shall occur not later than (NLT) ten (10) weeks ARO.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology 100 Bureau Drive, Building 301 Receiving

C/O TBD 220/B48

Gaithersburg, MD 20899

VIII. Inspection and Acceptance In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. The turbo pumps will be powered on and NIST staff will measure the pressure produced by the pump to verify it operates in accordance will all required technical specifications. will be tested for vacuum pressure.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 7 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

IX. Warranty The contractor shall warrant the entire system for a period of a minimum of one (1) year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4

X. Payment Schedule Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice. An invoice will not be accepted if submitted prior the Government’s acceptance of the microscope unless the Contracting Officer has accepted an alternate payment schedule.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

END OF SECTION 5

SECTION 6: SOLICITATION ADMINISTRATION

A. Amendments and Modifications

a. Changes in terms and conditions of this solicitation shall be accomplished by written amendment only.

b. Changes in terms and conditions of any resulting contract shall be accomplished only by written modification signed by the Contracting Officer.

END OF SECTION 6

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