CSS_SOW_Fill_Paint NG7_NG5 Shields.docx

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

FILL/PAINT NG7 & NG5 SHIELDS

RFQ NUMBER 1333ND24QNB130611

TABLE OF CONTENTS

SECTION E: Statement of Work Page, 9-17

SECTION A: COMBINED SYNOPSIS/SOLICITATION

A.1 COMBINED SYNOPSIS/SOLICITATION

a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 published April 22, 2024, and effective May 22,2024.

b. The associated North American Industrial Classification System (NAICS) code for this procurement is 332999, All Other Miscellaneous Fabricated Metal Product Manufacturing which has a small business size standard of 750 employees, is the best fit for this acquisition. This acquisition is being competed as a total small business set-aside. Only responsible, qualified small business concerns may respond to this notice.

c. 1352.215-72 Inquiries (APR 2010); Offerors must submit all questions concerning this solicitation in writing to ranae.armstrong@nist.gov . Mailed and/or faxed questions will not be accepted. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Amendments to this solicitation (if applicable) will be posted on the SAM.GOV website under the solicitation. Inquires must be received no later than three (3) days after the RFQ is posted for Government response.

A.2 Solicitation Posting

a. This solicitation is only posted on the System for Award Management (SAM) website, www.sam.gov.

b. Attachments and other associated documents as applicable will be posted to the SAM.GOV website, under the solicitation.

A.3 Contract Type

a. This is a firm fixed-price contract type.

END OF SECTION A

SECTION B: SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION REQUIREMENT

B.1 SAM Registration

a. An Offeror is required to be active and registered in the System for Award Management when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation, in order to comply with the annual representations and certification requirements. If an offeror is not active and registered in SAM, their submission will not be considered for award offer and will not be reviewed the Government. The Government will review the Offeror’s SAM registration and affirm the determination of responsibility. In addition, the Government will review the currently available credit/assessment/performance reports. The Government will also review an Offeror’s SAM exclusions record. A non-responsible determination may be made if an Offeror lacks adequate financial resources or has demonstrated poor past performance.

END OF SECTION B

SECTION C: QUOTATION SUBMISSION. LATE SUBMISSIONS, & RESPONSE DEADLINE

C.1 General Instructions Quotations are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the quotation shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number.

C.2 Electronic Submission Only The offeror shall submit their quotation electronically to ranae.armstrong@nist.gov with a cc to Donald.collie@nist.gov, FAXED AND/OR MAILED QUOTATIONS WILL NOT BE ACCEPTED. Quotations must be received in the email inbox on or before the due date and time specified above. Only information received on or before the due date and time shall be considered for award. Any quotation, or part thereof, received after the due date and time, shall be deemed late and not considered for award. Offeror’s quotations shall not be deemed received by the Government until the quotation is entered in the e-mail inbox provided above.

C.3 All Offerors Shall Submit the Following:

a. Submit all required documentation required by the Evaluation Criteria Addendum 52.212-1 and all other content and documentation required by the solicitation. Be sure to thoroughly review the solicitation in its entirety to ensure all required content and documentation is submitted with the quotation.

b. A completed version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue). THE BUY AMERICAN ACT PORTION OF THE RFQ MUST BE COMPLETED AND RETURNED WITH THE QUOTATION.

c. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order as prevailing.

d. Offeror shall provide an active UEI # for the System for Award Management (SAM) registration.

e. Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

C.4 Due Date for Quotations

a. All quotations must be submitted via e-mail to Contract Specialist Ranae Armstrong at RANAE.ARMSTRONG@NIST.GOV. Submission must be received not later than 09/04/24, 4:00 p.m. Eastern Time. A quotation shall be considered received when it is received in the electronic inbox of Ranae Armstrong not later than the date and time identified herein.

b. The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at or www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at or https://www.ecfr.gov/current/title-48/chapter-13

C.5 Late Submissions and Withdrawals of Quotes

a. Any quote received in the inbox of ranae.armstrong@nist.gov after the date and time specified for receipt of Quotes may not be considered unless it is determined by the Contracting Officer that the submitted quotation is advantageous to the Government and/or is received before a purchase order is issued.

b. Quotes can only be submitted electronically. This is also applicable to any modified quotes. The request to withdraw a quote must be submitted electronically to the contract specialist and contracting officer.

Description: NG7 CUSTOM WALL SHIELD 2 Drawing Number: 011-3904-1 Quantity: One (1)

Line Item 0002 Description: NG7 CUSTOM WALL SHIELD 0A Drawing number: 011-3943-1 Quantity: One (1)

Line Item 0003 Description: TYPE II SHUTTER SHIELD WALL WELDMENT Drawing number: 008-4895-1 Quantity: One (1)

Line Item 0004 Description: NG5 SOUTH BUMP1 CORNER 1 SHIELD Drawing number: 011-4004-1 Quantity: One (1)

Line Item 0005 Description: NG5 NORTH BUMP1 CORNER 1 SHIELD Drawing number: 011-4024-1 Quantity: One (1)

Line Item 0006 Description: NG5 S CORNER BUMP 2 SHIELD Drawing number: 011-4057-1 Quantity: One (1)

Line Item 0007 Description: NG5 NORTH CORNER BUMP 2 SHIELD Drawing number: 011-4087-1 Quantity: One (1)

Line Item 0008 Description: NG7 ROOF SHIELD 5 Drawing number: 011-4172-1 Quantity: One (1)

Line Item 0009 Description: NG7 ROOF SHIELD 4 Drawing number: 011-4162-1 Quantity: Two (2)

Line Item 0010 Description: NG7 ROOF SHIELD 2 Drawing number: 011-4142-1 Quantity: Five (5)

Line Item 0011 Description: NG7 ROOF SHIELD 1 Drawing number: 011-4132-1 Quantity: Three (3)

END OF SECTION C

SECTION D: EVALUATION CRITERIA

D.1 Basis of Award: Trade-Off

D.2 Evaluation Factors The evaluation factors and technical subfactor listed below will be used to evaluate each quotation. Award will be made to the offeror proposing the combination which is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

Non-price factors are of equal importance. When combined, the non-price factors are significantly more important than price.

Factor 1, Technical Capability

Factor 2, Experience

Factor 3, Past Performance

Factor 4, Price

FACTOR 1 Technical Approach/Capability: Technical capability is defined as the vendor's proposed shields meeting all technical specification requirements stated in the Statement of Work. The technical offer must demonstrate the Offeror's ability to provide all supplies in the Statement of Work. The submitted documentation shall clearly describe, in sufficient detail, the vendors ability to meet all technical requirements. Merely repeating the requirements without demonstrating the ability to meet them will result in the Government determining the technical offer is not technically acceptable and the offer will not be given further consideration for award. The submission must demonstrate the process used to manufacture the shields (including the filling and painting), how the technical requirements are met, what tools will be used, what equipment will be used, demonstration that the welders meet the required certification(s), and what materials will be used. Technical capability will be evaluated on the degree of the Contractors understanding of the requirement, including the soundness of the Contractors proposed methodology to effectively meet and comply all requirements stated in the Statement of Work.

Basis of Evaluation: Evaluation of this factor is a subjective evaluation of the offeror’s understanding of the solicitation requirements and demonstrated capability to meet all requirements. A technical quotation that demonstrates a thorough understanding of all solicitation and project requirements will be rated higher than a quotation that does not clearly detail approach, does not adequately address all aspects of the solicitation and project, and/or does not demonstrate the offeror’s technical capability to perform the work.

FACTOR 2, Experience: The contractor shall submit a maximum of three (3) projects, completed within the last three (3) years, that best demonstrate the company’s experience performing relevant projects in terms of size, scope, complexity, and duration. Each project shall be submitted using the “Relevant Experience Project Data Sheet” attached to the SF18. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this solicitation. The attachment to the SF18 titled “Relevant Experience Project Data Sheet is mandatory and shall be used to submit project information. Individual blocks on this form may be expanded.

Basis of Evaluation: Evaluation of the contractor’s submittals will be a subjective means of assessing the contractor’s experience with similar projects in terms of size, scope, complexity, and duration. The assessment of the contractor’s submittals will be used to subjectively evaluate the contractor’s demonstrated breadth and depth of experience in performing similar/relevant projects as defined in the solicitation requirements. The assessment of the contractor’s relevant experience will be used as a means of evaluating the capability of the contractor to successfully meet the requirements of the RFQ. The Government will only review three (3) relevant experience projects. No more than three projects will be considered. Projects demonstrating greater relevancy to the requirement of this RFQ may be considered more favorable.

FACTOR 3, Past Performance: Past performance is defined as how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size, complexity, and duration.

Vendors shall submit a Past Performance Questionnaire (PPQ) (attached to the SF18) or Contract Performance Assessment Reporting System (CPARS) Evaluation Report for each relevant project submitted for Factor 2, Experience. If a completed CPARS Evaluation Report is available for each project, it shall be submitted with the quotation. If there is not a completed CPARS Evaluation Report for the project, then the vendor shall submit a completed PPQ for each project included in Factor 2, Experience. The vendor should provide completed PPQs with their response. If a vendor is not able to obtain a completed PPQ from a client for a project(s) before the RFQ closing date, the vendor should complete and submit with their quotation the first page of the PPQ, which will provide contract and client information for respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain PPQ information. Ensure that all PPQs include points of contact information which includes name, position, telephone number(s), and email address for the assessing individuals/clients.

Vendors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2, Experience. Vendors may also address any adverse past performance issues. Explanation shall not exceed four (4) single-sided pages (or two (2) double-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the vendor’s clients/references, or references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Basis of Evaluation: Past performance will be reviewed by the Government and assessed based on project relevancy and client ratings. Recent means completed within the last three (3) years and relevancy means the project was similar in size, scope, complexity, and duration. Offerors lacking relevant past performance history will receive a “Neutral” past performance rating.

FACTOR 4, PRICE: The vendor shall complete and submit one price quotation. The price quotation must not include technical information. The technical portion of the quotation and the price portion of the quotation are evaluated separately and independently. The price quotation shall include the following information:

1. Firm fixed price (FFP) price offer for each CLIN (base and each option CLIN).

2. Payment schedule (if a payment schedule is being requested)

Basis of Evaluation: Price will be evaluated for consistency with the technical offer, current marketplace price average, and Independent Government Cost Estimate. A price offer that is found to be either unreasonably high or low in relation to the performance requirements, may be indicative of an inherent lack of understanding of the RFQ requirements and may result in the overall quotation being considered unacceptable. A price realism analysis will not be conducted. The price offer will be evaluated for reasonableness.

END OF SECTION D

SECTION E: STATEMENT OF WORK

STATEMENT OF WORK

Title: Guide Hall Shielding, Phase II – Fill/Paint, G100, NG7 & NG5 Shields Requesting Laboratory: NIST Center for Neutron Research (NCNR)

BACKGROUND

The NIST Center for Neutron Research (NCNR) is a large laboratory facility consisting of a suite of instruments that measure the interaction of radiation with various materials to study their structure and properties. The NCNR maintains a wide variety of instruments that allows great flexibility in the type of samples and phenomena that can be studied and measured. A common requirement on all instrumentation is radiation shielding, both to protect personal safety and to ensure the validity and purity of the data collected on the instruments. Shielding varies according to the type and magnitude of the radiation being targeted, but in terms of volume, most of the shielding consists of tanks or shells that are filled with a mixture of steel shot and paraffin wax. To remain a state-of-the-art neutron scattering facility, the NCNR continues to evolve by adding new instrumentation and upgrading existing instrumentation. Part of this evolution is a continual, but highly variable need for new shielding. This requirement is for acquiring a number of complete filled and painted walls and roof shields for the NG7 and NG5 guidelines.

SCOPE

The Contractor shall deliver a quantity of 18 fully welded, filled, and painted shield tank walls and roofs, inclusive of FOB Destination delivery terms and a 6-month warranty, in accordance with provided fabrication drawings, models, specifications, and delivery terms.

GENERAL INFORMATION

A. The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified) to supply neutron and gamma ray shields, which are tanks or shells of different shapes and sizes made of steel. These tanks will be filled with steel shot and paraffin wax as specified and required to match the designed weight within a 4% deviation range. All shield tanks must be leak tight and tested for adherence to this. These tanks will also be painted as specified. All of these requirements are the responsibility of the contractor. Inspection and verification must be performed at the Contractor’s facility or designated facility.

B. Each weldment shall be described by an assembly and part drawings. The assembly drawing shall contain a Bill-of-Materials (BOM) containing a list of all component parts and their quantities. In addition, all critical features shall be dimensioned on the assembly drawing, and this will serve as the acceptance standard for the finished weldment. In the note portion of the assembly drawing of shield tanks, the weight (filled), the weight (empty), the volume of shot and wax needed for filling (wax volume is in the liquid state) will be given. In the note section of the assembly drawing of solid steel shields, the weight will be given for reference. This information is for internal NCNR use and the Government takes no responsibility for its accuracy or its use by the Contractor. Unless otherwise specified, all dimensions are basic at Maximum Material Condition (MMC). There is a 1/8-inch contour allowance toward Least Material Condition (LMC) on all surfaces. All drawings shall conform to ANSI Y14.5.

C. For each component listed in the BOM for the assembly, a dimensioned drawing will be provided in pdf format. However, these drawings are provided for reference only (with the exception of the drawing for lifting lugs or when otherwise specified) and their use in the fabrication of weldment components does not relieve the Contractor of the obligation to conform to the dimensional constraints of the assembly drawing. The specification of the material which is designated on component drawings is part of the requirement and the Contractor, if requested by the Government, must supply material certification with the weldment at or before delivery.

D. PDF drawings are the governing document. STEP (step formatted 3D CAD model) files are provided as an aid to programming and visualization. If using the STEP files. Verify they match the drawings. Drawings may have a different revision level than the STEP files due to non-physical changes/additions.

E. The NCNR specifications shall govern both the manufacturing and the Contractor’s inspection process.

F. The Contractor shall manufacture parts using a variety of machining and welding techniques. This requirement requires the use of a variety of techniques, which may or may not include (but is not limited to), turning (Lathe, Conventional and CNC); threading (Lathe, Bore, Tap); milling (Conventional and CNC); Electric Discharge Machining (EDM) (Wire and Ram); broaching; coating (paint, anodization, powder coating); MIG welding, Tig welding, Stick welding, stitch welding, continual welding and leak/pressure testing. Specifications for the type and size of welding work required for each line item are provided in the line-item description and in the attached drawings (as applicable to each line item).

G. If there are any discrepancies between the PDF Drawings and the STEP Files, please contact the POC.

H. Applicability of specifications and standards:

a. Drafting Standard ANSI 14.5-M-1982 I. Inspection Requirements ISO 9000 or newer (ISO9001).

J. Quality Control

a. Leak testing shall be performed by the contractor at the contractor’s (or subcontractor’s) site to demonstrate that all welds in each shield tank are water/airtight. The method used to verify leak tightness shall be proposed by the contractor in the technical proposal and must be approved by the Government. The results of the leak testing shall be recorded, and this documentation shall be included with the shield delivery. The government reserves the right to witness the leak testing. If a request to witness the leak testing is made by the COR, the contractor shall give notice to the COR concerning the scheduling of such testing at least 2 working days prior to performing the test(s). All travel expenses for Government personnel to witness the testing are the responsibility of the Government. Shield tanks shall be tested only with water or by pressurizing them with air. The amount of air pressure equivalent to the hydrostatic pressure created by a few inches of water should be sufficient to test all welds.

b. Prior to delivery to NIST, the contractor shall perform a dimensional inspection of each shield on the purchase order. The method(s) used for the measurements shall be proposed by the contractor in the technical proposal and must be approved by the Government. The inspection report must include an as-built measurement for every dimension on the assembly drawing (except those designated as reference dimensions). (The report can be as simple as a copy of the assembly drawing with the true dimensions handwritten next to the computer-generated dimensions). If any dimensions fail to meet the contour tolerance requirement described above, notification to the COR and Contract Specialist shall be made immediately describing the deviation(s). All remedies are the responsibility of the Contractor and do not relieve the Contractor of the obligation to keep the delivery schedule. The government reserves the right to witness the dimensional inspection. If a request to witness the dimensional inspection is made by the COR, the contractor shall give notice to the COR concerning the scheduling of such inspection at least 2 working days prior to performing the inspection(s). All travel expenses for Government personnel to witness the testing are the responsibility of the Government.

REQUIRED CERTIFICATIONS/QUALIFICATIONS

A. All welders which perform welding services, must be proficient in MIG, TIG, and stick welding. Welders should have 5+ years of experience and/or carry certifications. Vendors with certified welders and/or certified welding inspectors are given a higher consideration. If certification is claimed, proof of certification must be submitted with the initial quotation.

B. Preferred certifications are:

a. AMS D1.1 for steel welding. The welder’s AMS certification shall indicate in what areas of welding their proficiency is in, by not limited to, the following welding processes:

i. Shielded metal arc welding (SMAW)

ii. Gas metal arc welding (GMAW)

iii. Flux-core arc welding (FCAW)

iv. Gas tungsten arc welding (GTAW)

b. AWS certification equivalent to AMS D1.1 C. The Government reserves the right to ask for sample pieces of welded material consistent with this order to verify quality of welds.

GENERAL REQUIREMENTS

A. Shield Tanks

a. Contractor shall furnish all material, equipment, and labor to fabricate, test, and inspect the neutron and gamma ray shield tank weldments made steel per the part and assembly drawings, with plate thickness from 1/8 inch to 1 inch. In addition, some features on these shields may be as thick as 3 inches.

b. All material shall be in accordance with the ASTM, AISI, or ASM specification, which will be noted on the purchase order and/or the drawings.

c. All welding shall be continuous and water/airtight.

d. Contractor shall furnish all lifting lugs, tubing, angle, connecting fixtures and plates, and fabricated plates or parts necessary to fabricate the weldment(s). Fabricated parts may require shearing, cutting, rolling, bending, burning, machining, drilling, tapping, water jetting, plasma cutting or other operations.

B. Shield Tank Fillers

a. Shields to be filled with paraffin wax and steel shot. The material used to fabricate shield tanks and the shot used to fill them shall remain consistent, unless otherwise specified. Appendix A provides information for a method of filling shields that has worked for the NCNR in the past. Contractors are welcome to come up with a different method that works for them as long as the actual weight doesn’t deviate from the projected weight of the shield by more than 4%. All shot and wax materials must be new.

b. Steel Shot - The steel shot used when filling the shield must be:

i. S-780 cast steel shot as specified in SAE Publication SAE J444 - Cast Shot and Grit Size Specifications for Peening and Cleaning.

ii. The steel shot must meet the required standards specified in the Society of Automotive Engineers SAE J2175 – Specification for Low Carbon Cast Steel Shot or the required standards specified in the SAE J827 – Specifications for High Carbon Cast Steel Shot.

c. Paraffin Wax: Fully Refined

PHYSICAL PROPERTIES:

Penetration, dmm @ 77°F D1321 14-21

d. The wax used when filling the shields must follow the properties listed in the document “Specifications for Fully Refined Paraffin Wax”.

C. Painting Requirements

a. The paint shall be Sherwin-Williams Macropoxy 646-100 or equal. Salient characteristics of the Sherwin-Williams Macropoxy 646-100 and its durability adhesiveness:

b. Color: A paint chip can be provided to winning offeror to ensure the color matches existing shields at the NCNR. Included in the solicitation is an image of the data contained on one of our spare cans of shield paint.

c. The paint prep shall be done in accordance with the SSPC/NACE Surface Preparation Standards (attached). NIST requires SSPC-SP3 (Power Tool Cleaning) level preparation or better unless otherwise specified. Some requirements may dictate a more thorough prepping, such as SSPC-SP10/NACE 2. The paint prep required for each painted shield requirement will be noted on the Delivery Order Form. For application information, refer to paint note on the PDF drawings.

d.

Abrasion Resistance

MINIMUM REQUIREMENTS

Offeror must submit a firm fixed-price quotation for each line item identified below. Partial quotations will not be accepted unless the Government does not receive a technically acceptable offer for all required line items.

NOTES:

1. Successful vendor is responsible for the following under this contract: all parts, hardware, painting/coating requirements, assembly checks/fits, and shipping/handling. It is advised that assembly fit checks are done prior to painting.

2. Drawings are the governing document. STEP files are provided as an aid to programming and visualization, if using the step files, verify they match the drawings. Drawings may have a different revision level than the step files due to non-physical changes/additions. If there is an inconsistency between the STEP file and the PDF drawing, the PDF drawing is the governing document, but please contact the POC for clarification or checks.

3. Paint must be cured and stable before packaging. Assembly fit checks must be completed prior to painting.

4. Stock material is allowed for use only when called out and only if the material is in a normal material condition for industry standards and is in allowable tolerances. No significant slag, craters, gouges, scratches, pitting, warping, and/or thickness fluctuations are allowed, unless prior approval has been granted by the COR prior to making any chips. The use of scrap metal or repurposed material is not permitted.

LINE ITEMS

Line Item 0001 Description: NG7 CUSTOM WALL SHIELD 2 Drawing Number: 011-3904-1 Quantity: One (1)

Line Item 0002 Description: NG7 CUSTOM WALL SHIELD 0A Drawing number: 011-3943-1 Quantity: One (1)

Line Item 0003 Description: TYPE II SHUTTER SHIELD WALL WELDMENT Drawing number: 008-4895-1 Quantity: One (1)

Line Item 0004 Description: NG5 SOUTH BUMP1 CORNER 1 SHIELD Drawing number: 011-4004-1 Quantity: One (1)

Line Item 0005 Description: NG5 NORTH BUMP1 CORNER 1 SHIELD Drawing number: 011-4024-1 Quantity: One (1)

Line Item 0006 Description: NG5 S CORNER BUMP 2 SHIELD Drawing number: 011-4057-1 Quantity: One (1)

Line Item 0007 Description: NG5 NORTH CORNER BUMP 2 SHIELD Drawing number: 011-4087-1 Quantity: One (1)

Line Item 0008 Description: NG7 ROOF SHIELD 5 Drawing number: 011-4172-1 Quantity: One (1)

Line Item 0009 Description: NG7 ROOF SHIELD 4 Drawing number: 011-4162-1 Quantity: Two (2)

Line Item 0010 Description: NG7 ROOF SHIELD 2 Drawing number: 011-4142-1 Quantity: Five (5)

Line Item 0011 Description: NG7 ROOF SHIELD 1 Drawing number: 011-4132-1 Quantity: Three (3)

DELIVERABLES

SHIPPING REQUIREMENTS

1. Parts shall be packaged and shipped following best trade practices for the fragility, size, and weight of the items to insure the items are not damaged in any way, unless indicated otherwise in the specifications. On some occasions, the Contractor may be required to manufacture shipping crates for parts manufactured. This requirement shall be stated in the request for quotation and resulting delivery order.

2. Deliverables, whether or not it is crated and/or palletized, are shipped in a manner that allows side forklift access (i.e. there is no dock at the NCNR. Forklift travel is on the same surface as the trailer travel). It is highly recommended that a flatbed truck and not a box truck be used. The NCNR also has the option of offloading via an overhead cane located inside our facility. Height clearance is an issue with large box trucks. Bottom clearance is an issue for low-boy trailers. Again, it is highly recommended that a standard flatbed truck be utilized for deliveries to allow for offloading flexibility.

3. Any product shipped on a flatbed style truck must be completely protected from the elements during transit. Tarps must be used.

4. Contractor shall notify the COR of desire to deliver before arranging delivery with a trucking company or making delivery themselves to ensure NIST schedule is not in conflict. Upon agreement of a targeted delivery date arrangements can be made. In addition, at least 2 working days prior to arrival of the shipment, COR must be provided delivery confirmation, projected arrival times, name of shipping company, and full name (as it appears on the driver’s license) of the driver and any passengers along with citizenship of the individuals. Minimum of two days is required to register individuals with NIST security.

5. Deliveries must be scheduled such that they arrive at NIST Gaithersburg between the hours of 7:00 am and 3:00pm EST on a working day. Federal Holidays are not acceptable delivery dates.

6. NIST reserves the right to request changes to delivery schedule if activities at the NCNR prevent the timely unloading of shipments.

7. NIST will arrange and pay shipping costs for delivery of any/all required Government furnished equipment to the contractor’s facility. Any Government supplied materials or equipment shall be returned with the delivery at the contractor’s expense and arrangements.

DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur no sooner than and no later than (NLT) May 1, 2025.

FOB Destination Means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology 100 Bureau Drive C/O TBD, Bldg 235 Gaithersburg, MD 20899-1640

INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Dimensional checks with standard handheld measuring devices in accordance with drawing specifications.

2. Verify weights with crane mounted scale.

3. Visual weld checks for adherence to interior and exterior weld callouts

NIST may choose at its discretion to forego acceptance testing.

A visual inspection of the equipment will be performed by the NIST COR and/or NCNR designated personnel to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the supplies shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 15 of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given supply meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the welded supplies will meet the Government’s performance specifications identified in this document and associated documents if applicable. The government reserves the right, at its sole discretion, to reject supplies that do not meet the required specifications or return the supplies at the Contractors expense to be corrected.

WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 6 months after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government.

PAYMENT TERMS

The Contractor shall be paid in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice. Invoices submitted prior to government acceptance, may be rejected.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

END OF SECTION E

SECTION F: SOLICITATION ADMINISTRATION

F.1 Amendments and Modifications

a. Changes in terms and conditions of this solicitation shall be accomplished by written amendment only.

b. Changes in terms and conditions of any resulting contract shall be accomplished only by written modification signed by the Contracting Officer.

END OF SECTION F

image1.png