CSS -- IDIQ Drill Kits.pdf

SOLICITATION # FA810024Q0001 – DRILL KITS

TINKER AFB, OK

The Air Force Sustainment Center’s Enterprise/Specialized Contracting Branch (AFSC/PZIEC, 7858 5th Street Building 3 Tinker AFB, OK 73145-9125) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract for Drill Kits. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal

Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR

Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Part

5313. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-03 DFARS changes effected 02/15/2024, and DAFFARS Change

Number 2023-0707.

This acquisition is Women-Owned Small Business (WOSB) set-aside

NAICS Code: 333991 Size Standard: 950

FSC: 5130

Large Business are not eligible for award.

The Non-Manufacturing Rule does not apply to this acquisition.

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor: PRICE

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation. If the lowest priced quote is found to be in compliance with the solicitation, then no further evaluations will be conducted, and award will be made. If the lowest priced quote is not in adherence to the solicitation, the next lowest priced quote will be evaluated, and so on until a technically acceptable quote is found.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by March 28, 2024, 2:00 PM Central Standard Time (CST) Central Daylight Time

Kaysi Simmons, Contract Specialist (Primary POC) Chelsea Kuykendall, Contracting Officer (Alternate POC) Kaysi.simmons@us.af.mil Chelsea.kuykendall@us.af.mil

(312) 339-3464 (405) 739-4988

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (AFSC/LZDB – Wright Patterson AFB, OH

45433-5750). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

DELIVERY INFORMATION

Period of Performance as follows:

Basic Year *From Time of Award – 30 September 2024

Option Year I 01 October 2024 – 30 September 2025

Option Year II 01 October 2025 – 30 September 2026

Option Year III 01 October 2026 – 30 September 2027

Option Year IV 01 October 2028 – 30 September 2029

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government’s Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/).

Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far

Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars

Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars mailto:Kaysi.simmons@us.af.mil mailto:Chelsea.kuykendall@us.af.mil https://sam.gov/ https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

52.212-1 – Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quote in response to this solicitation must be submitted no later than March 28, 2024 /

2:00 PM CST. Quotes must be submitted via email to Kaysi Simmons at

Kaysi.simmons@us.af.mil (Cc Chelsea Kuykendall). The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICITATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

2. All price quotations must be submitted on the Quote Sheet (see last pages of this 1 document), which must be filled out completely.

3. Shipping will be FOB Destination (AFSC/LZDB – Wright Patterson AFB, OH 45433-5750) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specification documentation to us. These specifications should be enough information to us to make a determination that each item fit/does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the

Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all these instructions will render you ineligible for award.

52.212-2 – Evaluation Commercial Items, Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) – mailto:Kaysi.simmons@us.af.mil

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest-priced quote for the items which meet all the criteria specified in the item description.

2. After closing this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. PRICE – as found on the Quote Sheet

The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement.

The Government reserves the right to request more information form any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest.

3. The successful Offeror will be notified that they will receive the award via email from

Contracting.

4. Unsuccessful Offerors will not be notified, but can find the award information, which will be posted at BetaSAM.gov within 24 hours of award. The information posted will be as follows:

a. Contractor/Business Name

b. City and State

c. Contract #

d. Award Amount

No other details or debrief will be provided.

52.212-3 – Offerors Representations and Certifications – Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management

(SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 – Contract Terms and Conditions – Commercial Items

52.212-5 – Contract Terms and Conditions Required to Implement Statues or Executive Orders

– Commercial Items

Clauses/Provision IAW FAR 12.3:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27, Prohibition on ByteDance Covered Application 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-8, Utilization of Small Business Concerns 52.219-9, Small Business Subcontracting Plan and Alt III (Jun 2020) 52.219-14, Limitations on Subcontracting 52.219-16, Liquidated Damages – Subcontracting Plan 52.219-28, Post Award Small Business Program Representation 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program 52.222-3, Convict Labor 52.222-19, Child Labor – Cooperation with Authorities 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While 52.223-20, Aerosols 52.223-21, Foams 52.224-3, Privacy Training

52.225-13, Restrictions on Certain Foreign Purchases 52.229-12, Tax on Certain Foreign Procurements 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications 252.204-7022, Expediting Contract Closeout 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications 252.205-7000, Provision of Information to Cooperative Agreement Holders 252.215-7013, Supplies and Services Provided by Non-traditional Defense Contractors 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) 252.219-7004, Small Business Subcontracting Plan (Test Program) 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7012, Preference for Certain Domestic Commodities 252.225-7042, Authorization to Perform 252.225-7048, Export Controlled Items 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.225-7052, Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.229-7014, Full Exemption from Two-Percent Excise Tax on Certain Foreign Procurements 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea 252.247-7023, Transportation of Supplies by Sea

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

52.217-9 – Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any option under this clause, shall not exceed 5 years.

52.216-19 – Ordering (the below dates may change slightly, dependent on the contract award date)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through 30 September 2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 – Order Limitations

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 each, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of quantity of 45 each;

(2) Any order for a combination of items in excess of 45 each; or

(3) A series of orders from the same ordering office within 60 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 – Indefinite Quantity (the below date may change slightly, dependent on the contract award date)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September 2029.

52.203-3 – Gratuities 52.203-18 – Prohibition on Contracting Which Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation 52.203-19- Prohibition on Requiring Certain Internal Confidentiality Agreements or Standards 52.204-17, Ownership or Control of Offeror 52.204-19 – Incorporation by Reference of Representations and Certifications 52.204-20, Predecessor of Offeror 52.204-22 – Alternative Line Item Proposal 52.204-23 – Prohibition on Contracting for Hardware, Software, and Services 52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance 52.204-26 – Covered Telecommunications Equipment or Services – Representation 52.207-4 – Economic Purchase Quantity - Supplies 52.207-11 – Notice of Standard Competition 52.209-7 – Information Regarding Responsibility Matters 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction under any Federal Law 52.211-8 – Time of Delivery 52.213-3 – Notice to Supplier 52.216-18 – Ordering 52.217-5 – Evaluation of Options 52.219-33 – Nonmanufacturer Rule 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals - Representation 52.225-18 – Place of Manufacture 52.225-25 – Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions 52.229-11 – Tax on Certain Foreign Procurements 52.232-39 – Unenforceability of Unauthorized Obligations 52.233-1 – Disputes 52.233-3 – Protest After Award 52.233-4 – Applicable Law for Breach of Contract Claim 52.242-5 – Payments to Small Business Subcontractors 52.245-9 – Use and Charges 52.246-2 – Inspection of Supplies-Fixed Price

5352.201-9101 – Ombudsman

ATTACHMENTS

- Attachment 1 – Drill Kits Item Description

- Attachment 2 – Drill Kit Adapter Information

QUOTE SHEET

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code The Government cannot enter into contracts or agreements with contractor not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide for SAM registration, which can be found under the Help Tab and User Guides submenu.

Small Business Size

Web Page URL

Point of Contact

POC Phone # and Email Address

SECTION 2 – SUPPLIES AND PRICE

CLIN Description/Product Best Estimated Quantity

Estimated Unit Price

Estimated Total Price

*ARO Each Individual

Order

0001 Drill Kits IAW Item Description

Base Year

45 EA $ $ *60 Calendar

Days

CLIN Description/Product Best Estimated Quantity

Estimated Unit Price

Estimated Total Price

*ARO Each Individual

Order

1001 Drill Kits IAW Item Description

Option Year I

45 EA $ $ *60 Calendar

Days

CLIN Description/Product Best Estimated Quantity

Estimated Unit Price

Estimated Total Price

*ARO Each Individual

Order https://www.sam.gov/

2001 Drill Kits IAW Item Description

Option Year II

45 EA $ $ *60 Calendar

Days

CLIN Description/Product Best Estimated Quantity

Estimated Unit Price

Estimated Total Price

*ARO Each Individual

Order

3001 Drill Kits IAW Item Description

Option Year III

45 EA $ $ *60 Calendar

Days

CLIN Description/Product Best Estimated Quantity

Estimated Unit Price

Estimated Total Price

*ARO Each Individual

Order

4001 Drill Kits IAW Item Description

Option Year IV

45 EA $ $ *60 Calendar

Days

CLIN Description/Product Best Estimated Quantity

Estimated Unit Price

Estimated Total Price

*ARO Each Individual

Order

5001 Drill Kits IAW Item Description

Option Year V

45 EA $ $ *60 Calendar

Days

TOTAL QUOTE AMOUNT: $

**Please provide us with warranty information for any and all items in this RFQ***

Payment Terms / Discount Terms

NET 30 / _____% In _____ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

_____________ Days after Receipt of Order

OFFEROR’S NOTES:

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the

Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE