Section_B_through_M_11-10-16.doc

RFP CSOSA-17-R-0002, RSC Evaluation RFP CSOSA-17-R-0002 RSC Evaluation

Section B - Price Schedule

This is a Firm fixed price contract to perform an independent evaluation of the CSOSA’s Re-Entry and Sanctions Center.

Item Information

AMOUNT

Evaluation and Approved Implementation Plan Period of Performance: 12 months

Implementation

Period of Performance:

12 months

This procurement will be advertised on FedBizOpps via www.fbo.gov

Offerors may only use e-mail to submit questions in reference to this RFP to the Government via the Contract Specialist, carolyn.sulla@csosa.gov Response to this RFP shall be submitted no later than Thursday, February 2, 2016 by 3:00 p.m. Eastern Standard time: the FBO website is down for CSOSA, therefore no submission to the Federal Business Opportunities (FBO) website is required. Submit to ProcurementPQA@csosa.gov and to carolyn.sulla@csosa.gov (the maximum file size for the proposal submittal is 10MB). All submissions shall be in PDF or Excel formats (for pricing).

PERFORMANCE WORK STATEMENT (PWS)

1. BACKGROUND: The Court Services and Offender Supervision Agency for the District of Columbia (CSOSA) is a federal, executive branch agency, created by Congress in 1997 to perform the offender supervision function for D.C. Code offenders. CSOSA's mission is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community via three main goals:

Goal 1:

Public Safety Decrease criminal activity by increasing the number of offenders who successfully complete supervision and supporting their successful reintegration into society.

Goal 2:

Reintegration Promote successful reintegration into society by linking offenders with preventive interventions to address identified behavioral health, employment and/or housing needs

Goal 3:

Fair Administration of Justice Support the fair administration of justice by providing timely and accurate information and recommendations to criminal justice decision-makers.

The Court Services and Offender Supervision Agency (CSOSA) Re-Entry and Sanctions Center (RSC) is a 102 bed residential assessment and orientation facility, located at 1900 Massachusetts Avenue, SE, Washington, DC. The RSC falls under the purview of CSOSA’s Office of Community Justice Programs (CJP). The center houses clients with extensive substance use, mental health and co-occurring disorders and clients who violate the conditions of their release. The mission of the Re-Entry and Sanctions Center is to provide intensive assessment and reintegration programming for high risk clients and residential sanctions for clients who violate their release conditions.

The RSC’s programming is designed to provide comprehensive and sound clinical assessment of each participating client. The outcome of the assessment and treatment readiness processes is an individualized discharge plan that maps out a long-term continuum of treatment services that the client is prescribed and agrees to in order to successfully reintegrate into the community. The recommendations are focused on fostering and facilitating meaningful changes with client’s criminogenic behaviors. The recommended services are incorporated into a supervision plan that is utilized by community supervision officers (CSOs) to support case management efforts. The RSC also provides interventions that are designed to motivate clients to initiate prosocial life changes to support recovery from their substance use, mental health and co-occurring disorder(s) and other maladaptive behaviors.

2. SCOPE: The Contractor shall provide the services required to perform an independent evaluation of the Re-entry and Sanctions Center to determine Level of Care provided by each unit at the RSC based on the American Society on Addiction Medicine (ASAM) Criteria’s programming requirement for the type of scope of services provided at the RSC. In addition, the contractor will conduct an analysis of the program’s readiness for a national accreditation, specific to the level of care and the program modality; recommendations and suggestions to improve any noted weaknesses or deficiencies to obtain a national accreditation; and recommendations to enhance fund usage or strategies to reallocate available resources, including staffing, contracted services, funding and programming, but not limited to, to obtain an accreditation, narrow the gaps in treatment continuum and maximize use of available funds.

This requirement is being conducted in two (2) phases: Phase 1 will cover the comprehensive analysis of the program functions resulting in final evaluation report and implementation plan. Upon acceptance of all reports by the Contracting Officer’s Representative (COR), then the contractor will progress to Phase II which will cover implementation, development/revision of the polices and operational manual, and the final status report.

3. PERFORMANCE REQUIREMENTS:

Phase One

The Contractor shall develop an Evaluation Plan to perform the tasks identified herein. The plan shall be approved by the Contracting Officer’s Representative (COR), prior to commencement of the evaluation. The Contractor shall complete all work within the timeframes outlined in the approved Evaluation Plan.

Task #1: Analysis of Re-entry and Sanction Center (RSC) Functions The Contractor shall conduct an analysis to examine all aspects of the RSC operations. The analysis shall include interviews with random staff; observation of program activities; and review of individual assessment reports, discharge plans, treatment service contracts, client records (hard copy and electronic); and program policies, procedures and operational instructions. The analyses shall be conducted on the following components of the program:

I. Program Operations:

a. Do the services offered meet the needs of the specialized population served (persons with mental health/co-occurring substance abuse and mental health disorders, women, re-entrants)?

b. Do the services offered align with an American Society of Addiction Medicine Patient Placement Criteria (ASAM – PPC) and Level of Care (LOC), if so which LOC?

c. Are all assessment and evaluation services in line with the industry standards and do they inform the intervention needs of the criminal justice system involved clients?

d. Are all program activities delivered and documented in accordance with the established Operational Instructions (OI)?

e. Do all contracted services target the intervention needs of the criminal justice system involved clients served by the program?

II. Employee Qualifications and Staffing:

a. Given the programming and its assessed LOC, is RSC staffed at the appropriate level and staff with the necessary skill sets, including skills pertinent to adhering to evidence-based practices (EBP) in community corrections and provide quality clinical, mental health and other behavior health care?

b. How does the RSC staffing compare to community based programs offering similar services and are nationally accredited?

c. Is staff adequately trained to provide the services as the program is designed to? If not, what skills need to be enhanced/ developed?

d. Are there gaps in staff training and skills that pose challenges to meeting the needs of the RSC clients and potential clients in the community?

e. Is the staff sufficiently trained and skills respond to the changes in community corrections, behavior health treatment, complexity of clients entering the program and needs of the community?

III. Accreditation Readiness:

a. Which national accreditation will be the best fit for the RSC?

b. Do policies, procedure and operational instructions (OI) support and are consistent with any established national behavioral health accreditation standards?

c. How does the staffing structure meet the national accreditation requirements?

d. Are all staff trained and credentialed to meet national behavior health accreditation standards, such as Commission on Accreditation of Rehabilitation Facilities (CARF), American Correctional Association and Commission on Accreditation of Rehabilitation Facilities (JACHO)?

e. What deficiencies must be addressed in order to achieve accreditation?

f. What are anticipated challenges to obtaining national accreditation?

IV. Resource Allocation and Treatment Continuum Enhancement:

a. Are resources appropriately allocated to support the services offered?

b. What enhancements can be made to maximize our resources usage and support the needs of our stakeholders?

c. What are the gaps in current treatment continuum?

d. What services are needed to narrow the gap in the treatment continuum?

e. How can the resources be realigned to enhance the treatment continuum and narrow the gap in service delivery?

f. What are the options to consider when realigning available treatment resources?

Task #2: Final Evaluation Report and Implementation Plan

The Contractor shall furnish a Final Report assessing the RSC operations’ compatibility with resources, personnel, organizational competencies, CSOSA specific infrastructure and goals. The report shall include a summary of the analyses completed under Task # 1, outlining specific actionable recommendations for staffing, systems, process and productivity improvement, policy and procedures, skill or other enhancements to further develop the RSC’s service delivery, effectiveness, responsiveness and efficiency.

The Contractor shall provide a presentation of the Final Report to CSOSA Management. The Final Report shall address all requirements; provide specific and actionable recommendations for program modifications, improvements and enhancements; and comply with professional writing standards.

Phase Two

The Contractor shall develop an Implementation Plan to perform the tasks identified herein. The plan shall be approved by the Contracting Officer’s Representative (COR), prior to commencement of the implementation activities. The Contractor shall complete all work within the timeframes outlined in the approved Implementation Plan.

Task #1: Implementation RSC Program Enhancement and Modification Strategies Based on the final evaluation results and guidance from the Agency Management, the Contractor shall develop an Implementation Plan that will target all aspects of the RSC program operations to meet national accreditation standards that commensurate with the RSC’s LOC and treatment modality.

V. Program Operations:

f. Design a client record management process to comply with all relevant local and Federal behavioral, medical and privacy laws and regulations.

g. Support implementation and enhanced assessment and evaluation services to align with the industry standards and intervention needs of the criminal justice system involved clients.

h. Align program activities and documentation processes in accordance with the established OIs.

i. Align all contracted services to target assessment requirements and intervention needs of the criminal justice system (CJS), based on current evidence-based practices with CJS involved clients served by the program?

j. Provide in-service training to the RSC employees, managers and supervisors on programming changes, record management and other operational enhancements/modifications.

VI. Employee Qualifications and Staffing:

f. Develop a comprehensive staffing plan to fit the programming needs and to provide an appropriate level of staffing with the employees with requisite skill sets based on the identified accreditation body.

g. Provide consultation and training to staff and management to meet national behavior health accreditation standards along with EBP in CJS involved clients.

h. Identify training topic areas to be incorporated into training curricula for positions at the RSC.

VII. Pre-Accreditation Readiness Audit:

g. The Audit will be conducted using national behavior health accreditation standards, such as Commission on Accreditation of Rehabilitation Facilities (CARF), American Correctional Association and Commission on Accreditation of Rehabilitation Facilities (JACHO) and programming requirements outlined for the determined LOC for each RSC unit.

h. Complete an inventory Policies and OIs to be revised and drafted to meet accreditation standards for the modified/enhance program operations.

i. Draft revised RSC Policy and Operational Manual that is compliance with the identified accreditation standards.

j. Correct programming deficiencies to achieve accreditation.

k. Complete a pre-accreditation audit.

l. Draft a corrective action plan based on the pre-accreditation audit results.

Task #2: Final Implementation Status Report

The Contractor shall furnish a Final Report assessing the RSC operations’ compatibility with resources, personnel, organizational competencies, CSOSA specific infrastructure and goals. The report shall include a summary of the analyses completed under Task # 1, outlining specific actionable recommendations for staffing, systems, process and productivity improvement, policy and procedures, skill or other enhancements to further develop the RSC’s service delivery, effectiveness, responsiveness and efficiency.

The Contractor shall provide a presentation of the Final Report to CSOSA Management. The Final Report shall address all requirements; provide specific and actionable recommendations for continued program improvement and attainment of a national accreditation; and sustainability plan for maintaining the gains achieved through this contract.

4. DELIVERABLES, SCHEDULE AND ACCEPTANCE: The Contractor shall provide the following deliverables within the identified schedule:

Phase One

Drafts of the Program Evaluation Plan and Final Report will be allotted time for Government review and feedback in the amount of five business days and 30 days, respectively. Acceptance of all deliverables will be contingent upon the Contracting Officer’s Representative’s (COR) review and approval. The COR will discuss each specific task with the Contractor to ensure that the goals and objectives are clearly defined. Unless valid justification is cited to the contrary, the COR’s recommended modifications will be incorporated into the respective final documents and electronic media. If the COR’s comments do not conform to standard business practices, or are deemed technically unsound; it is the responsibility of the Contractor to advise the Contracting Officer (CO). Consensus is required between the Government and the Contractor; however if consensus is not achieved, actions will be as directed by the CO.

Phase Two

The Final implementation Plan and Final Implementation Status Report will be allotted time for Government review and feedback in the amount of five business days and 30 days, respectively. Acceptance of all deliverables will be contingent upon the Contracting Officer’s Representative’s (COR) review and approval. The COR will discuss each specific task with the Contractor to ensure that the goals and objectives are clearly defined. Unless valid justification is cited to the contrary, the COR’s recommended modifications will be incorporated into the respective final documents and electronic media. If the COR’s comments do not conform to standard business practices, or are deemed technically unsound; it is the responsibility of the Contractor to advise the Contracting Officer (CO). Consensus is required between the Government and the Contractor; however if consensus is not achieved, actions will be as directed by the CO.

5. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION (GFE/GFI): The Government will provide a listing of all actions to be reviewed and individuals to be interviewed under this performance work statement. The Government shall provide the Contractor with access to policies/directives/OIs, records, data, and employees as necessary to perform the work described herein. The Government will assist with identifying staff and coordinating interviews, focus groups and access to program activities. The Government will provide on-site office space furnished with standard office equipment (desk, phone, any necessary systems access, and typical office supplies). Temporary access card will be provided to key personnel who pass an abbreviated background check.

6. PLACE OF PERFORMANCE: The Contractor shall work at both contractor and government facilities. File reviews and employee interview require on-site work at 633 Indian Ave NW and 1900 Massachusetts Ave., SE, Washington DC.

7. PERIOD OF PERFORMANCE:

Phase One:

Award date to 12 months post award

Phase Two:

12 months from the conclusion of Phase One

8. AGENCY BUSINESS HOURS: The agency’s business hours are 7:00 am to 6:00 pm, Monday – Friday, except federal holidays. The Contractor shall coordinate work hours at government facilities with the Contracting Officer’s Representative (COR). The Contractor shall not perform work at government facilities on federal holidays or other non-work days without prior approval of the COR.

The Government observes the following Federal holidays as non-work days:

a. New Year’s Day

b. Martin Luther King’s Day

c. Washington’s Birthday

d. Memorial Day

e. Independence Day

f. Labor Day

g. Columbus Day

h. Veteran’s Day

i. Thanksgiving Day

j. Christmas Day

k. Inauguration Day (every fourth year)

9. APPLICABLE DOCUMENTS: The following document outlines CSOSA’s plan for meeting its mission and the federal regulation governing procurement and contracting:

· CSOSA 2014-2014 Strategic Plan (2014). Located at http://www.csosa.gov/about/plans-reports/csosa-strategic-plan-fy2014-2018.pdf

· Federal Acquisition Regulation http://www.acquisition.gov/far/

· Procurement Policy Statements, Memoranda, Instructions, and Manuals

10. SPECIAL REQUIREMENT

The Contractor shall comply with the following special requirements.

a) The Contractor shall not disclose sensitive or proprietary information of, or in the possession of, CSOSA contractors or business partners to unauthorized persons. The contractor shall be subject to any and all penalties imposed by law for unlawful disclosure of CSOSA information.

b) The Contractor is required to abide by CSOSA’s guidance for protecting sensitive and proprietary information. Any such information made available in any format shall be used only for the purpose of carrying out the provisions of this agreement. Such information shall not be divulged or made known in any manner to any unauthorized person. The Contractor shall not remove any sensitive material from Government sites without the express permission of the COR. The Contractor shall immediately notify the COR upon discovery of any inadvertent disclosures of information.

c) The Contractor shall not use data obtained during the course of the project for any purpose other than the performance of this contract.

d) Except as the Contracting Officer’s Representative specifically authorizes in writing, upon completion of all work under the contract, the contractor shall return all such data and information obtained from the Government, including all copies, modifications, adaptation, or combinations thereof, to the Contracting Officer’s Representative. The contractor shall further certify in writing to the Contracting Officer’s Representative that such data which cannot reasonably be returned have been deleted or otherwise destroyed from the contractor’s records.

e) The contractor agrees to hold the Government harmless and indemnify the Government from any cost/loss resulting from the unauthorized use or disclosure of third party data or software by the contractor, its employees, or agents.

11. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer will appoint a COR in writing at time of award. The COR will receive for the Government, all work called for by the contract, and will represent the CO in technical phases of the work. The COR will provide no supervisory or instructional assistance to contractor personnel.

The COR is not authorized to change any of the terms and conditions of the contract. Changes to the contact will only be made the CO through properly executed modifications to the contract. Additional responsibilities of the COR will be identified in the CO appointment letter.

12. KEY PERSONNEL

The Contractor shall provide subject matter experts that meet or exceed the following qualifications to perform the work in accordance with the PWS requirements.

Project Manager:

· Minimum of 5 years progressively responsible experience in consulting and/or directly relevant behavior health program evaluation experience in all aspects of project or task management.

· Minimum of 2 years of experience acting in a technical or functional lead capacity for behavior health program evaluation, accreditation compliance review, and program assessments.

· Progressive experience performing behavior health accreditation compliance work, including reviews of programs to meet national, state and local regulations and requirements.

· Expert-level knowledge of various national rehabilitation and behavior health accreditation organizations’ standards and accreditation requirement and their implementation throughout the behavior health system.

· Expert-level knowledge of program improvement, enhancement and change implementation.

· Expert-level knowledge of Federal and local behavior health, physical health, privacy and licensing/certification Regulations and local program licensing and certification requirements for behavior health programs.

· PH.D. in Psychology, Sociology or other behavior health specialties.

Review Team Members:

· Minimum of 5 years’ experience performing audits of the behavior health programs.

· Expert-level knowledge American Society of Addiction Medicine Patient Placement Criteria (ASAM – PPC) and Level of Care (LOC) determination.

· Expert-level knowledge of evidence-based practices in community corrections and behavior health field.

· Expert-level knowledge of various national rehabilitation and behavior health accreditation organizations’ standards and accreditation requirement and their implementation throughout the behavior health system.

· Expert-level knowledge of substance use, mental health and co-occurring disorders assessment tools and intervention strategies.

· Master’s Degree (MS/MA) in human/social services studies area.

Key Personnel

The Contractor shall submit resumes for evaluation of ALL key personnel expected to perform under the resultant contract.

KEY PERSONNEL

The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, an oral request to substitute key personnel may be approved and subsequently ratified by the Contracting Officer in writing. Such ratification shall constitute the consent of the Contracting Officer required by this paragraph. The Contracting Officer will notify the Contractor within 10 working days after receipt of all required information of the decision on the substitution(s). In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. The key personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

[To be determined by the Government on review of technical Proposals]

SECTION D - PACKAGING AND MARKING

D.1.

GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2.

FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The contractor shall minimize additional formatting as much as possible e.g. avoid use of columns) Avoid using any design/layout elements.

SECTION E ‑ INSPECTION AND ACCEPTANCE

E.1 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may --

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of Clause)

E.2 INSPECTION AND ACCEPTANCE

The Contracting Officer or the duly authorized representative will perform inspection and acceptance of supplies and services to be provided under this contract. Inspection and acceptance will be performed at the CSOSA, 633 Indiana Avenue, NW, Washington, DC 20004 SECTION F - DELIVERABLES, SCHEDULE & ACCEPTANCE: The Contractor shall provide the following deliverables within the identified schedule:

Phase One

Drafts of the Review Plan and Final Report will be allotted time for Government review and feedback in the amount of five business days and 30 days, respectively. Acceptance of all deliverables will be contingent upon the Contracting Officer’s Representative’s (COR) review and approval. The COR will discuss each specific task with the Contractor to ensure that the goals and objectives are clearly defined. Unless valid justification is cited to the contrary, the COR’s recommended modifications will be incorporated into the respective final documents and electronic media. If the COR’s comments do not conform to standard business practices, or are deemed technically unsound; it is the responsibility of the Contractor to advise the Contracting Officer (CO). Consensus is required between the Government and the Contractor; however if consensus is not achieved, actions will be as directed by the CO.

Phase Two

The final implementation Plan and Final Report will be allotted time for Government review and feedback in the amount of five business days and 30 days, respectively. Acceptance of all deliverables will be contingent upon the Contracting Officer’s Representative’s (COR) review and approval. The COR will discuss each specific task with the Contractor to ensure that the goals and objectives are clearly defined. Unless valid justification is cited to the contrary, the COR’s recommended modifications will be incorporated into the respective final documents and electronic media. If the COR’s comments do not conform to standard business practices, or are deemed technically unsound; it is the responsibility of the Contractor to advise the Contracting Officer (CO). Consensus is required between the Government and the Contractor; however if consensus is not achieved, actions will be as directed by the CO.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1

CONTACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changed in any of the requirements of this contract, and notwithstanding any provisions contained elsewhere in this contact, the said authority remains solely in the Contacting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2

CONTACTING OFFICER’S REPRESENTATIVE (COR)

Contracting Officer’s Representative (COR)

The Contracting Officer will appoint a COR in writing at time of award. The COR will receive for the Government, all work called for by the contract, and will represent the CO in technical phases of the work. The COR will provide no supervisory or instructional assistance to contractor personnel. The COR is not authorized to change any of these terms and conditions of the contract. Changes to the contract will only be made by the CO through properly executed modifications to the contract. Additional responsibilities of the COR will be identified in the COR appointment letter. The designated COR is Hyun-Ju E. Park, Hyun-Ju.Park@csosa.gov at 202-220-5635.

The COR is located at:

Court Services and Offender Supervision Agency (CSOSA)

Officer of the Director

633 Indiana Avenue, NW

Washington, DC 20004

G.3.

SUBMISSION OF INVOICES

CSOSA INVOICING

A. Invoices shall be submitted on a timely basis upon the completion of all services or the delivery of all items required by the contract or order.

All invoices should be sent electronically directly from the vendor to:

Invoices.mailbox@csosa.gov Simultaneously copy the COR

Simultaneously copy the Contracting Officer/chelly.johnson-jones@csosa.gov

Invoices sent electronically by vendors to ANY OTHER LOCATION than Invoices.mailbox@csosa.gov are not considered officially received by the Agency until actually received and date stamped by that mailbox.

B.

The following information must be contained on the invoice:

1. Contractor Tax Identification Number

2. Contractor Mailing Address

3. Contractor Phone Number

4. Date of Invoice

5. Contractor Invoice Number (unique)

6. CSOSA Contract / Order Number

7. CSOSA Contract Line Item Number (CLIN) or item number

8. Description of services performed for or merchandise provided to CSOSA

9. Detailed list of date(s) and hour(s) of services performed or merchandise provided to CSOSA C.

The contractor must submit a separate invoice for every CSOSA contract/Order Number. The invoice must identify the specific Contract Line Item Number (CLIN) or item number for which the contractor is seeking payment under the contract or order. If the invoice covers multiple CLIN or item numbers, the invoice must identify specific amounts and activity applicable to each.

D. Each month the contractor must submit a report on the status of each contract employee that was cleared by CSOSA Security. This report must be submitted to the Contracting Officer at the same time as the monthly invoice and include the names of all contract employees working under this agreement. It must also include:

1. Contract Employee Name

2. Start Date.

3. Status: Active, Back Up or Terminated from this contract with date terminated E.

CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse vendors on the 30th calendar day after a proper and valid invoice is officially received by the Agency. Invoices submitted without required information are not considered proper. If the invoice is disputed / rejected by CSOSA, the Contracting Officer (CO) appointed to the contract or order will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). The CO’s dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice. Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

F. Contractor inquiries concerning an invoice payment may be made to the CO at any time or to OFM thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to Invoices.mailbox@csosa.gov or by calling the OFM Deputy Financial Manager at 202-220-5705.

G. Contractors must inform CSOSA of any changes in banking information using the Invoicing email address: Invoices.mailbox@csosa.gov .

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1

HOURS OF OPERATION

The Agency's business hours are 7:00AM to 6:00PM, Monday - Friday, except federal holidays. The Contractor will coordinate work hours at government facilities with the COR. The Contractor will not perform work at government facilities on federal holidays or other non-work days without prior approval of the COR.

H.2

SPECIAL DATA RIGHTS PROVISIONS

H.2.1.

Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.2.2.

Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.2.3.

Proprietary Rights in Reports All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.2.4.

Computer Programs/Databases/Printer Layouts and Logic Tables

a. General All computer programs, data files, tables and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the COR before the due date, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of the Contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of the resultant Contract, title to the modified portion shall vest in the Government.

b. Computer Programs For each computer program developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5. The source code itself on tape or disk, as appropriate.

6. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

7. Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

c. Data Bases For data developed or modified under this contract, the following items and/or information shall be provided:

1. A copy of the data base.

2. Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

3. Each record and its format shall be defined completely, including all control symbols and fields.

4. Blocking shall be specified unambiguously.

5. Labels, sentinels, headers, tape marks and similar structures shall be specified.

6. Density, number of tracks, character codes and any special symbols shall be defined.

d. Printer Layouts and Logic Tables Copies of the forms actually used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.3.

INFORMATION TECHNOLOGY

H.3.1

ACQUISITION OF INFORMATION TECHNOLOGY

Any acquisition of information technology in support of this contract/agreement, including but not limited to hardware, software, and telecommunications, must be reviewed and approved by the Office of the Chief Information Officer prior to the acquisition. CSOSA reserves the right to require that existing Federal or Federally-acquired resources be utilized in lieu of a proposed IT acquisition.

H.3.2 IPv6 COMPLIANCE

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with OMB Memorandum M-05-22, “Transition Planning for Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

H.3.3

PROTECTION OF INFORMATION

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, and all IT services proposed to meet the requirements must comply with the requirements of OMB Memorandum M-06-16, “Protection of Sensitive Agency Information”.

H.3.4

FDCC COMPLIANCE

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must be accessible and usable from desktops compliant with OMB Memorandum M-07-11, “Implementation of Commonly Accepted Security Configurations for Windows Operating Systems” (Federal Desktop Core Configuration – FDCC).

H.4

ETHICS AND STANDARDS OF CONDUCT

H.4.1 Organizational Conflicts of Interest

The Contractor warrants that, to the best of the Contactor’s knowledge and belief, there are no relevant facts or circumstances which give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

H.4.2 Access to Sensitive Information

Work under this contract may involve access to sensitive information* which shall not be disclosed by the contractor unless authorized by the Contracting Officer. To protect sensitive information, the contractor shall provide training to any contractor employee authorized access to sensitive information and, upon request of the Government, provide information as to an individual’s suitability to have such authorization. Contractor employees found by the Government to be un-suitable or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under the particular contract when requested by the contracting officer.

The contractor shall ensure that contractor employees are citizens of the United States of America or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by investigations. The contractor shall include the above requirements in any subcontract awarded involving access to Government facilities, sensitive information, and/or resources.

*Sensitive Information is proprietary data or other information that, if subject to unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

TABLE OF CONTENTS

Section I

Solicitation Provisions and Contract Clauses

Section J

List of Attachments

Section L

Instructions, Conditions, and Notice to Offerors

Section M

Evaluation Factors for Award

SECTION I – SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The following are hereby included in this RFP to be included in the resulting contract.

A. SOLICITATION PROVISIONS

1. 52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm.

https://www.acquisition.gov/far/index.html

2. 52.212-1 - Instructions to Offerors—Commercial Items (Oct 2016)

3. 52.212-2 -- Evaluation -- Commercial Items (Oct 2014) Full Text Provisions:

4. 52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

As prescribed in 12.301(b) (2), insert the following provision:

Offeror Representations and Certifications -- Commercial Items (July 2016) The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government.