CSOSA-15-R-0146.pdf

SECTION A

X

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL: Lawrence B. Toperoff 202-220-5710

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 52

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

20150648

CSOSA-15-R-0146

05-05-2015 Noon

CSOSA X

Office of Procurement

633 Indiana Avenue NW, Suite 880 Washington DC 20004

N/A

X

CSOSA

Office of Procurement

633 Indiana Avenue NW, Suite 880 Washington DC 20004

CSOSA

Office of Financial Management

633 Indiana Avenue NW, Suite 850 Washington DC 20004

X X

Lawrence B. Toperoff

Eastern Daylight Time

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS .............. Error! Bookmark not defined.

SECTION B - CONTINUATION BLOCK

B.1 Price/Cost Schedule Item Information

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Attachment 1: Performance Matrix

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2014)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL ITEMS (OCT 2014)

C.7 2852.204-70 Personnel Security (DEC 2013) C.8 2852.232-71 Invoice Instructions C.9 Non-Personnel Services C.10 Privacy and Security of Protected Health Information

C.11 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

C.12 52.216-1 TYPE OF CONTRACT (APR 1984)

C.13 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

SECTION J – LIST OF ATTACHMENTS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

CSOSA-15-R-0146

SECTION B - CONTINUATION BLOCK

B.1 Price/Cost Schedule

Item Information

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

001 Contract Period: Base POP Begin: 07/01/2015 POP End: 06/30/2016 Psychotherapy Services 2 sessions per week or estimated 104 sessions annually.

1.00 LO $__________________ $__________________

002 Contract Period: Base POP Begin: 07/01/2015 POP End: 06/30/2016 Interdisciplinary Team (IDT) Consultation/Presentation 1 session per week or estimated 52 sessions annually

1.00 LO $__________________ $__________________

1001 Contract Period: Option Period 1 POP Begin: 07/01/2016 POP End: 06/30/2017 Psychotherapy Services 2 sessions per week or estimated 104 sessions annually.

1.00 LO $__________________ $__________________

1002 Contract Period: Option Period 1 POP Begin: 07/01/2016 POP End: 06/30/2017 Interdisciplinary Team (IDT) Consultation/Presentation 1 session per week or estimated 52 sessions annually

1.00 LO $__________________ $__________________

2001 Contract Period: Option Period 2 POP Begin: 07/01/2017 POP End: 06/30/2018 Psychotherapy Services 2 sessions per week or estimated 104 sessions annually.

1.00 LO $__________________ $__________________

2002 Contract Period: Option Period 2 POP Begin: 07/01/2017 POP End: 06/30/2018 Interdisciplinary Team (IDT) Consultation/Presentation 1 session per week or estimated 52 sessions annually

1.00 LO $__________________ $__________________

3001 Contract Period: Option Period 3 POP Begin: 07/01/2018 POP End: 06/30/2019 Psychotherapy Services 2 sessions per week or estimated 104 sessions annually.

1.00 LO $__________________ $__________________

3002 Contract Period: Option Period 3 POP Begin: 07/01/2018 POP End: 06/30/2019 Interdisciplinary Team (IDT) Consultation/Presentation 1 session per week or estimated 52 sessions annually

1.00 LO $__________________ $__________________

4001 Contract Period: Option Period 4 POP Begin: 07/01/2019 POP End: 06/30/2020 Psychotherapy Services 2 sessions per week or estimated 104 sessions annually.

1.00 LO $__________________ $__________________

4002 Contract Period: Option Period 4 POP Begin: 07/01/2019 POP End: 06/30/2020 Interdisciplinary Team (IDT) Consultation/Presentation 1 session per week or estimated 52 sessions annually

1.00 LO $__________________ $__________________

GRAND TOTAL __________________

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Psychotherapy Services

2.1 Introduction

The Court Services and Offender Supervision Agency (CSOSA) is an independent, executive branch Federal Agency, established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997.

The Act effectuated the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a Federal agency. The mission of CSOSA is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. The CSOSA (hereinafter referred to as the Government) is responsible for the supervision of all probationers, parolees and supervised releases held under the authority of any United States or District of Columbia statute, or any other lawful authority entrusted to the District.

2.2 Re-entry and Sanctions Center (RSC) Background

The Re-entry and Sanctions Center (RSC) is a residential facility that provides intensive assessment and reintegration programming for high-risk offenders and defendants with extensive substance abuse histories who are under the supervision of the Government (pre-trial, probation, or parole). Defendants and offenders referred to the RSC receive evaluation, counseling, treatment readiness, and referrals to treatment facilities. The RSC can house an estimated 102 individuals per day for up to 42 days. The RSC population consists of the dually diagnosed, women, sex offenders, reentrants, young adults and other clients who were in the community prior to his/her admission in to the RSC program.

The facility is located at 1900 Massachusetts Avenue, SE, Building 17 (Karrick Hall), Washington, DC, 20003-2542.

2.3 Scope of Work

The Contractor shall provide all necessary personnel, equipment, supervision, materials, and items or services necessary to perform the work described in this Statement of Work.

2.4 RSC Description of Services

Psychotherapy services is a service that is typically provided by a trained and licensed professional that primarily uses forms of communication and interaction to assess, diagnose, and treat dysfunctional and emotional ways of thinking, and behavior patterns of an individual or group. This psychotherapy can be in the category of psychodynamic, cognitive behavior therapy, humanistic therapy and integrated psychotherapy.

Psychotherapy groups shall address the RSC residents’ critical barriers of re-entry and encourage both young and older offenders/defendants to disclose their innermost conflicts of being victims of violence, grief and loss, trauma, low self-esteem, substance abuse and mental illness has on their emotional adjustment. In addition, the group shall assist offenders/defendants in developing more adaptive strategies to improve their coping skills and social functioning.

2.4.1 Technical Requirements- Psychotherapy

2.4.1.1To effectively assess, diagnose, and address RSC clients dysfunctional and emotional ways of thinking and behaving, the Contractor shall provide psychotherapy group services that facilitates the identification of core psychological barriers that impact a resident’s ability to respond to and benefit from treatment interventions.

2.4.1.2 The Contractor shall ensure that each group session has a clearly defined topic, objectives and goals that are designed to assist residents in developing more adaptive strategies to improve their coping skills and social functioning.

The groups shall be in the categories of psychodynamic, cognitive behavior therapy, humanistic and integrated psychotherapy. For example, group services shall focus on helping participants: disclose their innermost conflicts of being victims of violence, grief and loss, trauma, low self-esteem, substance abuse and mental illness and the impact it has on their emotional adjustment.

2.4.1.3 The Contractor shall provide services in accordance with a schedule devised by the Government and shall ensure that all summary reports are completed and submitted in accordance with the requirements contained herein. The Contractor shall provide services on-site at the RSC and shall be available to provide services during the hours of 9:00 am

– 9:00 pm, seven days per week, as needed or as agreed upon by the Government.

2.4.1.4 In the performance of duties under this contract, the Contractor is responsible for maintaining standards of safety and exposure control in the delivery of group intervention services.

2.4.1.5. A break-out of the Government’s group intervention services estimated need is provided below:

Group Topic Number of RSC Units

Length (Minutes)

Frequency Estimated Total Hours per week

Psychotherapy 5 60 2 sessions per week

Interdisciplinary Team (IDT) Presentation/Consultation

5 120 Once per week 2

Total per Week 3 sessions per week

Each group session will include no more than 18 participants. The group length shall be 60 minutes in duration and shall be conducted in accordance with the schedule provided by the Government.

2.4.1.6 During the 60 minute group session, the Contractor shall conduct the requested group intervention services and must enter the completed progress notes in the Government’s case management system (i.e., the RSC’s Supervision & Management Automated Record Tracking System (SMART) Module) no later than one (1) business day following the delivery of the group intervention services.

At a minimum, the following information must be included in the RSC SMART Module:

• Resident Identification Information (Name, Police Department Identification Number (PDID), etc.);

• Group Topic, Goals, Objectives

• Group Session Date, and Time;

• Confirmation of the group participation and/attendance

• Summary of the Group Experience; and

• Narrative Summary of any significant information relevant to the resident’s participation in the group.

The summary shall include information relative to the resident(s) contribution to the group topic and/or information that may pose a threat to the safety of the resident or others.

2.4.1.7 A copy of all group sign-in sheets shall be submitted to the COR or COR’s designee with their monthly invoice.

Sign in sheets may be hand delivered, or may be submitted via electronic mail, in accordance with CSOSA Security regulations pertaining to the use of electronic media for the transmission of sensitive offender/defendant information.

2.4.1.8 Upon request by the COR or COR’s designee, the Contractor shall attend Interdisciplinary Team (IDT) meetings and present/discuss the findings, and provide updates on client progress in group therapy. In the presentation of findings, the therapist may recommend individual therapy, group therapy, and provide case consultation services.

2.4.1.9 Case consultation services are an extension of the information provided in Interdisciplinary Team meetings. The Contractor shall participate with the Unit Manager, Case Manager or Designee to periodically address different issues related to supervision as they arise. In addition, the psychologist provides advice and coaching on how to engage individual offenders/defendants given cognitive functioning, personality traits, and Axis I diagnoses, if any. The Government estimates a need of up to 2 hours of IDT participation and/or case consultations services per week

2.5 Coverage

a. The Contractor shall provide a prime psychologist/social worker, etc. and a roster of backfill qualified personnel who are available to provide services in the absence of the prime.

b. The Contractor shall be available to provide on-site services at the RSC during the hours of 9:00 am – 9:00 pm, seven days per week, as needed, or as agreed upon by the Government.

c. The Government shall provide the Contractor with a schedule that identifies the day(s) and time(s) for the psychotherapy groups one week before the group meets. The Contractor shall ensure that appropriate coverage is provided to facilitate the groups in accordance with the Government’s schedules.

d. If the Contractor is unable to provide the requisite coverage based upon the Government’s schedule, the Contractor shall notify the COR or COR’s designee via email and telephone 24 hours in advance of each occurrence.

2.6 Certification and Accreditation Requirements

2.6.1 The Contractor shall provide services in compliance with all federal, state, and local regulations and professional standards that relate to the provision of assistant counseling services in a residential facility.

2.6.2 The Contractor shall also comply with standards defined by the American Correctional Association (Adult Community Residential Services, 4th edition), the Commission on Accreditation of Rehabilitation Facilities (CARF), and the American Society of Addiction Medicine (ASAM).

2.6.3 The Contractor’s personnel shall maintain current certification in cardiopulmonary resuscitation (CPR). The contractor’s personnel shall submit their certificate annually to the CO and COR.

2.7 Personnel Requirements/Qualifications

2.7.1 General: The Contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of the services. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall provide staff with the necessary management expertise to assure performance of the required services; and, trained and experienced personnel who meet established standards to effectively perform the services required and who exhibit capability to perform with minimum supervision. The Contractor shall submit the necessary personnel documentation, staffing lists and schedules. Removal or dismissal of employees, who are not fully able to perform the normal assigned duties or violate any security requirement, does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform the services required. The Contractor shall provide contingencies for employees who are absent during their regular work hours; and, shall have in place a suitable replacement for the absentee employee within two

(2) hours of initial notification by the COR. The Contractor personnel shall meet the below criteria:

• Criteria in the CSOSA Personnel Security clause.

• Be at least 21 years of age and must be able to withstand physical demands of the job and capable of responding to emergency situations.

• Be able to speak, read, and write the English language fluently.

• Follow national, state and local requirements for licensing, certification, and credentialing and all other applicable regulations regarding provision of services described in this contract.

• Maintain licensure, certification and credentialing throughout the contract period of performance and shall comply with any subsequent revisions or additions to the licensure, certification and/or credentialing requirements. Be deemed drug free by the Government before being hired to perform services under this contract, and

• Submit to pre-employment, random and reasonable suspicion testing by the Government.

2.7.2 Contractor Personnel Qualifications

All contractors and/or contract personnel selected for this contract shall be professionally qualified and personally reliable.

The Contractor may provide services under this contract using a combination of licensed psychologists and licensed therapists. He or she may be a clinical psychologist, counselor or social worker.

(a) Psychologists

The Licensed Psychologists assigned to this contract shall possess:

• A PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association, and

• A full, current, and unrestricted license to practice clinical psychology or counseling psychology at the doctoral level in the District of Columbia or a state, territory or Commonwealth of the United States

• At least three (3) years of verifiable work experience as a licensed counseling psychologist or licensed clinical psychologist;

• At least three (3) years of verifiable work experience presenting findings, preparing reports for adults in a forensics setting.

(b) Social Workers

The licensed independent clinical social worker assigned to this contract shall possess:

• A MSW in social work from a graduate program accredited by the Commission on Accreditation of the Counsel on Social Work Education, and

• A full, current, and unrestricted license to practice clinical social work at the masters or doctoral level in the District of Columbia or a state, territory or Commonwealth of the United States

• At least three (3) years of verifiable work experience as a licensed clinical social worker;

• At least three (3) years of verifiable work experience presenting findings, preparing reports for adults in

(c) Licensed Professional Counselors

The licensed professional counselor assigned to this contract shall possess:

• A Master’s Degree in counseling from a graduate program accredited by the Counsel for Accreditation of Counselor and Related Educational Programs (CACREP)

• A full, current, and unrestricted license to practice counseling at the masters level in the District of

Columbia or a state, territory or Commonwealth of the United States

• At least three (3) years of verifiable work experience as a licensed counseling professional;

• At least three (3) years of verifiable work experience presenting findings, preparing reports for adults in

2.7.3 Personnel Records.

The Contractor shall maintain documentation that verifies that personnel possess adequate training to perform the duties for which they are assigned and meet all applicable requirements for certification and/or licensure. The Contractor shall forward to the Contracting Officer copies of current licensure/certification for all personnel assigned to perform work under this contract as personnel change and /or license(s) expire.

2.8 Re-Entry and Sanctions Center Security Requirements

The Contractor shall sign in and sign out of the RSC, no exceptions. The Contractor shall adhere to all regulations prescribed by the Government in regards to the safety and security of the RSC facility, staff, and the offenders/defendants.

2.9 Emergency Reporting

2.9.1 The Contractor shall immediately notify the Government of any actions, events or deeds that appear to pose a safety concern, an imminent danger to the RSC’s residents, contractors or staff or other significant matters.

2.9.2 The types of events that are deemed an imminent danger are: building/physical plant concerns, discovery of weapons or items that may be used as such, as well as, the resident’s suicidal ideations/ actions, verbal or physical threats, physical altercations or any other actions that suggests that the RSC resident poses a threat to self or others.

2.9.3 The Contractor shall notify the Government by adhering to the following chain of command: starting and continuing with the Unit Manager, Shift Supervisor, RSC Program Director, Deputy Director, or Contracting Officer’s Representative.

2.10 Monthly Reporting Requirements

2.10.1 No later than the fifth (5th) business day of each month, the Contractor shall submit a written monthly report to the COR. The monthly report shall include a roster of all transports and external escorts conducted during the month.

2.10.2 The Contractor shall also provide a written summary of all psycho-educational and therapeutic modules conducted to include a copy of the residents sign-in sheet, the group topic, objectives and goals; date the group was held, the group start and stop times, length of time in minutes, the unit and progress notes.

2.10.3 The Government will provide a format for the monthly report upon contract award. The Contractor may submit the completed report via electronic mail (email), in accordance with CSOSA’s Information Security regulations pertaining to the use of electronic media for the transmission of sensitive offender information. The Contractor will have access to CSOSA’s Information Technology System and shall apply for CSOSA clearance in order to access CSOSA’s Information Technology (IT) System.

2.11 Government Mandatory Training Requirements

The Contractor personnel shall attend government mandated training at no additional cost to the Government/Agency.

The Government will require Contractor personnel to complete training in a classroom or an online setting. The training topics may include safety/security, IT Security/Privacy Act, RSC program regulations, etc.

2.12 Drug Testing Requirements

All contract personnel assigned to the contract will be subject to pre-employment, random and reasonable suspicion drug tests by the Government. The assignment of all contract personnel shall be contingent upon his/her successful completion of the background investigation, drug testing, and tuberculosis testing requirements. All contract personnel, upon award, shall sign the “Consent to Release Information Form” that authorizes the Government to obtain the results from their drug and tuberculosis (PPD) tests, as a condition of assignment to the contract. An individual assigned to the contract or an applicant who has a verified positive drug test and/or tuberculosis test, refuses to be tested, attempts to alter or substitute the specimen, fails to appear for testing without an approved deferral, (which constitutes refusal to test), or who refuses to sign the “Consent to Release Information” form shall be immediately removed and/or disqualified from providing services under the contract.

2.13 Performance Matrix

The performance matrix below reflects the requirements considered by the Government to be most important for the successful performance of the contract. The Contractor shall adhere to the performance targets identified in the matrix.

Attachment 1: Performance Matrix

TASKS

(References Clinical Standards)

Indicators Acceptable Quality Level Surveillance/ Reporting Method

1. Group Psychotherapy Services

2.5 Conduct

Group Intervention Services (Ref 2.5. (c))

95% facilitate timely psychotherapy group sessions.

Contractor –Monthly Report

Government – COR or Quality Improvement Unit (QIU) Annual Reviews

2.5. Group

Definition (Ref. 2.4.1.2)

100% provide written definitive group topics, to include goals and objectives of each session

Contractor –Monthly Report

Government – COR or QIU Annual Reviews

2.4 Therapeutic Progress Note Completion (Ref 2.4.1.6)

Therapeutic progress notes for the groups facilitated are completed in SMART and submitted to the Government in accordance with the SOW 100% of the time.

Contractor –Monthly Report

Government – COR or QIU Annual Reviews

IDT

Meetings/Consultation Services

2.4 IDT

Meetings (Ref 2.4.1.8)

95% Attendance and presentation of findings on clients at requested IDT Meetings.

Contractor – Monthly

2.4 Consultation (Ref 2.4.1.9)

95% Consult with Government on issues relative to RSC clients 100% of the time to include Discharge Planning activities.

Contractor –As Needed

Training Services 2.11 Training (Ref. 2.11)

100% attendance in applicable identified CSOSA training

Government – Training Attendance Records

2. Personnel 2.7.3 Contractor Personnel file contents

100% files should include:

current job descriptions, evidence of education, training and experience

Contractor –Monthly Report

Government – COR or QIU

TASKS

(References Clinical Standards)

Indicators Acceptable Quality Level Surveillance/ Reporting Method including copies of certifications/licenses, disciplinary records, and documentation of medical clearance

Annual Reviews

2.8 CSOSA RSC

Security Requirements (Ref. 2.8)

100% compliance with RSC security requirements

Contractor –Monthly Report

Government – COR or QIU Annual Reviews

2.5 Coverage

(Ref 2.5.d)

100% written notification within 24 hours of anticipated absence of prime personnel and assurance of back-up therapist reporting

Contractor – Email communication, Monthly Report

Government – COR, RSC Deputy Director or QIU Annual Reviews

3. Reporting 2.10 Monthly Report Requirements (Ref 2.10.1)

100% of Monthly Reports are submitted with monthly invoices and group sign-in sheets to the COR by the 5th day of each month

Contractor – Monthly

Government – COR

3.0 Code of Conduct and Physical Standards

(a) General:

A minimum standard of performance is set forth below to provide guidance for contractors in maintaining suitability to perform services within the Re-entry and Sanctions Center Program.

(b) Responsibilities:

• The Contractor cannot subcontract any of the contract requirements specified herein without the express, written consent of the Government.

• The Contractor shall be responsible for maintaining satisfactory standards of

Employee competency, conduct, appearance, and integrity and shall ensure that all its employees adhere to the Standards of Conduct (set forth below) and meet all applicable health requirements.

• The Contractor shall also be responsible for taking any and all such disciplinary action as necessary when contractor employees fail to meet such contract standards or requirements. Failure to do so may constitute contractor nonperformance.

(c) Contractor’s and Contractor’s Personnel Standards of Conduct

(1) CSOSA is a law enforcement Agency and therefore requires a degree of public trust and confidence.

Although CSOSA contractors and contractor personnel are not employees of the Federal Government, they shall be required to follow and comply with standards of conduct. All contractor personnel shall demonstrate the following minimum standards of conduct set forth in 5 C.F.R. PART 2635.101 and CSOSA Policy Directive PS 1106. Both documents are incorporated into this solicitation by reference and shall be made available to the contractor upon request.

(2) In 5 C.F.R. PART 2635.101, there is guidance on developing a standard for the contractor and contract employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. Contractors and contract personnel assigned to the contract shall:

• Be courteous and demonstrate good manners toward all Government employees, offenders/defendants and the public.

• Maintain a respectful and helpful attitude in all endeavors.

• Maintain a neat, clean, and businesslike appearance and comply with dress standards while on duty.

• Report to work physically fit and mentally alert. If feeling otherwise, make appropriate notification to the appropriate supervisor and request necessary relief or instructions.

• Report any circumstances that may adversely affect performance on a particular assignment to their immediate supervisor, prior to the assignment.

• If a contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the contractor employee must report this to the appropriate supervisor, no later than the next working day. The designated supervisor shall immediately report the incident to the COR.

• Not engage in discussions concerning CSOSA internal matters, policies, grievances, or personalities;

or in discussions of financial, personal, or family matters with CSOSA employees, family members, the public, or any known associate of the above not entertain, socialize, or enter into the business arrangements with, nor give legal advice or grant special favors to, CSOSA employees, offenders/defendants, family members, and friends of the above.

• Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

• Not accept or solicit gifts, favors, or bribes in connection with official duties.

• Not allow Government employees, offenders/defendants, or their family members and friends into their home or living quarters (temporary or permanent) of such contractor or contractor personnel.

• Not visit the duty site during non-duty hours or allow family members and friends to visit the duty site or other operational areas. An exception must be requested in writing and approved by the

COR.

• Not gamble or enter into games of chance with offenders/defendants or Government employees.

Not gamble or unlawfully bet or promote gambling on Government owned or leased premises.

• Not disclose any official information, except to the COR or authorized senior official, or make any news or press releases. Press inquiries must be brought to the attention of the COR. This does not prohibit protected whistle blowing activities or protected union activities.

• Refrain from discussions concerning duty assignment, particularly manpower, security precautions, or procedures, except with those persons having a need to know.

• Comply with applicable laws both on and off duty.

• Not knowingly give false or misleading statements or conceal material facts in connection with employment, promotion, travel voucher, any record, investigation, or other proper proceeding.

• Not discriminate against or sexually harass members of the public, the judiciary, and other employees or engage in any prohibited personnel practices.

• Ensure that financial obligations are met.

• Not use official identification for other than official purposes.

• Abide by all ethical standards of CSOSA applicable to agency employees regarding conflict of interest, outside activities, gifts and use of federal property. Not accept or solicit gifts, favors, or bribes in connection with official duties.

• Not bid on or purchase in any manner, directly or through an agent, any property being offered for sale by CSOSA or by others serving on behalf of CSOSA.

• Refrain from any activity that would adversely affect the reputation of CSOSA.

• Avoid personal and business associations with persons known to be convicted felons or persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR and CSOSA’s Office of Security. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e.

relatives), spouses/cohabitants, parental relationships, etc.) with a known offender/defendant immediately to the Contracting Officer and COR.

• Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct; habitual use of intoxicants or non-prescription drugs to excess.

• Not operate a Government vehicle, or any other vehicle while on Government business, in an improper manner or under the influence of intoxicants or drugs.

• Not misuse official authority, credentials, communications equipment, or weapon(s).

• Not make statements about agency employees or officials, or other contractors or contract personnel with knowledge of the falseness of the statement or with reckless disregard of the truth.

• Report violations of prescribed rules, regulations and any violations of statute or law to appropriate supervisor and/or the COR.

• Not violate security procedures or regulations.

• Not close or desert the group/client meeting prior to scheduled closure unless directed to do so or permission is received from the Re-entry and Sanctions Center Director or Deputy Director.

• Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

• On occasions, the contractor or contractor personnel may be required to follow specific directions or guidance from the RSC’s Director, Deputy Director or other official Government staff personnel.

The contract or contractor personnel shall to the best of their ability carry out the direction or guidance. Any specific direction or guidance received that the contractor considers outside the scope of this contract shall be reported to the contracting officer immediately.

• Do not possess, use, lose, damage, or otherwise take Government property or the property of others without authorization of the COR.

• Conduct only official business on Government property.

• Refrain from neglecting duties. This includes sleeping on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the therapeutic program services.

• Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient Government operations.

• Answer and make only official business calls on telephones located at official posts.

2.14 Work Restrictions

(a) The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, as described and shall take such disciplinary action against its employee as may be necessary. All contractors are expected to adhere to standards of conduct that reflect credit on themselves, their employer, CSOSA, and the Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the performance standards defined in this solicitation and the Contractor shall initiate immediate action to replace that employee to maintain continuity of services at no additional cost to the Government.

(b) The Contractor shall not consume alcoholic substances on duty or a minimum of eight hours prior to reporting for duty.

(c) The Contractor shall not consume any controlled substances as defined in schedules I through V of section 202 of the Controlled Substances Act, 21, U.S.C. 812. If on medication, the Contractor shall be capable of performing the requirements of the contract.

2.15 Unforeseen Closures, Work Stoppage and Government Closures

Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement weather or special Federal or ceremonial events may cause the Government to close. Under such circumstances, the Government will not pay for un-worked hours.

2.16 Overtime and Holidays

(a) Overtime

The Government does not expect the contractor to perform overtime hours as a result of this contract; however, if at any time during the performance of the contract the contractor identifies a need to perform overtime hours, the contractor shall obtain prior approval by the Contracting Officer before performing overtime work.

(b) Holiday Coverage

The RSC operates 24 hours per day, seven days per week, and may require the Contractor to perform services on Federal Holidays. The Contractor’s cost of holiday services shall be included in the Contractor’s quote.

2.17 Permits and Licenses

In the performance of work hereunder, the Contractor must obtain and maintain in effect all necessary permits and licenses required by Federal, State, or Local Government, or subdivisions thereof, or of any other duly constituted public authority. Further, Contractor must obey and abide by all applicable laws and ordinances.

2.18 Health and Safety Standards

In addition to all other standards indicated herein, all supplies and services delivered under the contract shall conform to all the requirements of the Occupational Safety and Health Act of 1970, as amended, Department of Labor Regulations, and all Federal requirements in effect at contract award.

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2014)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any

United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.