Court Reporter SOW.pdf

PERFORMANCE WORK STATEMENT (PWS)

The Corps of Engineers, St. Paul District has a requirement for a Certified Court Reporter in support of Regulatory Division. This procurement is necessary for the recording of a 1-day public hearing and transcribing presenters and oral public comments. The hearing will occur at Bad River Lodge and Casino in Ashland, WI.

SECTION 1 - SCOPE OF WORK

A. GENERAL CONDITIONS AND REQUIREMENTS

The contractor shall provide in-person court reporting services for transcribing a 1-day public hearing.

1.2. PLACE OF PERFORMANCE

The public hearing will occur at Bad River Lodge and Casino, 73370 U.S. 2, Ashland, WI 54806.

1.3 CONTRACT TYPE AND PERIOD OF PERFORMANCE

The award resulting from this solicitation is anticipated to be a firm fixed price contract for a one (1) day public hearing which starts at 8:00am and will end as late as 5:00pm (central) on February 27, 2024.

SECTION 2 - SPECIFIC TASKS

2.1 SPECIFIC TASKS

The Contractor shall provide court reporting services, on an as-needed basis for meeting the requirements as specified in the PWS. The Contractor shall coordinate and manage the scheduling and successful provision to provide the court reporting services required to complete this requirement.

2.2 PERSONNEL CERTIFICATIONS AND REQUIREMENTS

2.2.1 Contractor court reporter personnel shall be a certified court reporter. The Contractor shall be responsible for complying with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable licenses and/or certifications for all Contractor personnel.

2.2.2 A minimum of one (1) court reporter shall be required. The recording will be of oral presentations of the speakers, likely no more than an 8 hour day with two 15 minute breaks and a 1 hour lunch recess (breaks and lunch are approximate in length). The Contractor will provide all equipment needed.

2.2.3. The Contractor must provide the original transcript as well as a one in a searchable PDF format with word index, both non-condensed. The transcript for the depositions shall be provided within seven (7) calendar days. The reporter shall include their official certification as to the accuracy of the transcription for each transcript.

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2.3 SCHEDULING REQUIREMENTS

2.3.1 REQUESTING SERVICES

The Contractor shall provide in writing the name of the assigned court reporter, along with contact information (email and phone number) on or prior to February 22, 2024.

2.3.2 CANCELLATIONS

The request for scheduled services may be canceled by 12:00 pm (central) the calendar day prior to the scheduled service with no penalty or charges assessed. If the Contractor is not notified of a request cancellation by 12:00 pm CST, the Government agrees to pay the cancellation fee rate in the pricing schedule.

If a particular court reporter is unable to perform as scheduled, the contractor must provide a replacement court reporter at the same rate.

3.1 SCHEDULE OF ITEMS

3.1.1. Appearance Fee and Transcript: The Government shall only pay for the court reporter providing service. Unit of measure is by the hour, with chargeable time beginning at 7:30 am (central), 30 minutes prior to the start of the public hearing, and ending when the Presiding Officer closes the hearing at the end of the day. The Government will pay for the original transcript and one searchable PDF with word index in a non-condensed format for the public hearing. Pricing shall be inclusive of all equipment, travel, per diem, time, etc.

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