Contracting JA.pdf

NGTN-PFO-P 1 July 2021

MEMORANDUM FOR RECORD

SUBJECT: Justification and Approval for Other than Full and Open Competition

1. This request for justification for other the full and open competition is to bridge the time between the end of the last delivery order the ends 31 July 2021 until a new CHESS contract is in place. The bridge contract shall have a nine-month baseline. The service requirement is to provide accurate time to gather proper market research for the upcoming Multifunctional Device (MFD) Contract for the Tennessee Army National Guard (TNARNG) J6. The items, required quantities, required delivery dates, and delivery locations will be listed in the PWS. This service provides a critical function in support of the TNARNG.

2. This approval is for a new firm fixed priced contract using operational and maintenance funds.

3. Estimated Value: $160,097.31

4. Statutory Authority: the Federal Acquisition Regulation ((FAR) 6.302-1(a)(2)(iii)(A)):

Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

5. This is a follow-on acquisition to the previous contract that expires on 31 July 2021 until a new CHESS contract is in place. This requirement requires adequate time to perform an accurate market research for a more reasonable competition. Ricoh is the only contractor capable of providing the services to the TNARNG due to their involvement in the previous contract of which the pricing is estimated to remain the same.

6. Market Research conducted in April 2021 with only two vendors responding and providing inaccurate quotes for the specifications required. When discussing with both vendors who responded, the information provided that required changes to the PWS.

TNARNG is requesting an additional nine months to make changes and gather accurate requirements for proper market research.

7. There are no other facts to support the use of other than full and open competition.

8. No actions to remove barriers to competition will be taken as Ricoh is the only manufacturer to provide the current services for the follow on bridge.

DEPARTMENT OF THE ARMY AND AIR FORCE

NATIONAL GUARD BUREAU

OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, TENNESSEE

P.O. BOX 40748

NASHVILLE, TENNESSEE 37204-0748

NGTN-PFO-P

SUBJECT: Justification and Authority for Other than Full and Open Competition

Technical Certification

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: McKelvey, Jason, M Date: ___________________

Title: Requestor Signature: ______________________________________

Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Baxter, Teresa Date: ___________________

Title: Contracting Officer Signature: ______________________________________

NGTN-PFO-P

SUBJECT: Justification and Authority for Other than Full and Open Competition

Approval

Based on the foregoing justification, I hereby approve the procurement of contract services on an other than full and open competition basis pursuant to the authority of 10 U.S.C. Section 2304(c) and the Federal Acquisition Regulation (FAR) 6.302- 1(a)(2)(iii)(A): Substantial duplication of cost, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Typed Name: Baxter, Teresa Date: ___________________

Signature: ___________________________________________________

Approval Authority – FAR 6.304(a); DFARS

206.304; AFARS 5106.304

< $550K: Contracting Officer.

> $550K to $11.5 Million: Competition Advocate.

> $11.5 Million to $78.5 Million: HCA or designee.

> $78.5 Million: Agency Senior Procurement

Executive.