Contract 693JJ923D000064 Pages 1-76 Standards Enforcement Program for FMVSS No. 218 Motorcycle Helmets.pdf
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- Attached to
- "Standards Enforcement Program for FMVSS No. 218, "Motorcycle Helmets" Federal contract opportunity
- Solicitation number
- 693JJ923D000063
About this file
This document contains a file related to a federal contract opportunity for a Standards Enforcement Program for FMVSS No. 218 Motorcycle Helmets. The National Highway Traffic Safety Administration is seeking to award a contract to enforce product safety performance standards for motorcycle helmets. Services required under the contract include testing, inspection, and certification of motorcycle helmets to ensure compliance with Federal Motor Vehicle Safety Standard 218. The solicitation number for this opportunity is 693JJ923D000063. The award notice indicates that proposals were due on January 15, 2023 and that the contract is set to be awarded by March 1, 2023. The estimated value and period of performance for the contract are not specified in this file.
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Contract # 693JJ923D000064 Standards Enforcement Program for FMVSS No. 218, "Motorcycle Helmets
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 SUPPLIES/SERVICES/REQUIREMENTS
B.1.1 Supplies/Services
The Contractor shall provide the qualified personnel, facilities, materials, equipment, and services (except as identified in Section H.7, Government Furnished Test Items/Property (GFTI/GFP)) necessary to perform the procurement, receipt, inventory, inspection, testing, reporting, storage, and disposal of motorcycle helmets. The Office of Vehicle Safety Compliance (OVSC) of the National Highway Traffic Safety Administration (NHTSA) requires engineering services to collect data in support of its enforcement program for “Standards Enforcement Program for FMVSS No. 218, "Motorcycle Helmets".
B.1.2 Contract Type
This is an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed-Price (FFP) Contract, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this Contract, the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.
B.2 MINIMUM/MAXIMUM OBLIGATIONS
B.2.1 Minimum Obligation
Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.1 in the amount of $15,375.49 at award. This amount represents the “minimum obligation of the Government.”
B.2.2 Maximum Obligation
The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.2 through B.3.7. The overall IDIQ contract ceiling amount is $2,171,115.00. The ceiling amount may be increased upon execution of a bilateral modification.
B.3 CONTRACT PRICE/COST SCHEDULE
This contract includes three “Periods”: The “Base Period” which is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2), Option Period which, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Year 3, 4 and 5) and an Option to Extend Services, if exercised, begins at the end of the Option Period and continues up to six (6) months.
The following prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage and disposal. Prices for the Base Period (Contract Year 1) shall apply to orders placed from twelve (12) months following the effective date of the contract, regardless of when work is performed. Prices for Base Period (Contract Year 2) shall apply to orders placed from the end of Contract Year 1 through twelve (12) months thereafter, regardless of when work is performed.
Optional Requirements/Quantities (Contract Year One (1) through Contract Year Five (5)), if required by the Government, will be exercised in the form of delivery orders.
Optional quantity prices shall be effective for those years shown in each of the contract Price Schedules (B.3.2 through B.3.5). Delivery order prices shall be those in effect in the contract at the time a delivery order is issued, regardless of when performance occurs.
Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the fixed prices set forth in Sections B.3.1 through B.3.5 Price Schedules. The Contractor will also be reimbursed for the actual cost of test items purchased (i.e., Contractor Purchased Test Items (CPTI)) as specified in the contract and individual Delivery Orders.
Except for the known requirements (i.e., guaranteed minimum order quantity) identified in Sections B.2.1 and B.3.1, the Government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” amount specified for each contract period.
B.3.1 BASE PERIOD (Contract Year 1) – Known Requirements
(Prices shall cover the Period of Performance from September 28, 2023 through September 27, 2024)
Total Not-To-Exceed Amount: $15,375.49 at Award.
CLIN Description Quantity Fixed Unit Price 0001 Kick-Off Meeting 1 $500.00
0002 FMVSS No. 218 Compliance Test 5 $1,275.00
0003 FMVSS No. 218 Rapid-Response Compliance Test 1 $1,575.00
0004 Single Sample FMVSS No. 218 Compliance Test 1 $695.00
0005 Motorcycle Helmet Inspection 2 $495.00
0016 Contractor Purchased Test Items (CPTI) Service Charge
7 $195.00
0017 Reimbursement of CPTI (See Attachment J.3)
1 Lot $3.875.49
Total $15,375.49
Contractor Procured Test Items (CPTI)
Contract Line Item Number (CLIN) (00017) is a cost reimbursement CLIN for this contract (Base Award). Attachment J.1 identifies the brand, model, and size of helmets to be obtained, quantities ordered, and estimated cost. CPTI will be grouped by “Lots” (One (1) Unit of CPTI per Lot). The CPTI Service Charge is the Contractor’s fixed price for acquiring each Lot of CPTI. Reimbursement for CPTI will be based on the actual cost paid by the Contractor (CLIN 00017) to the manufacturer for the test items (plus any associated tax, shipping, and handling costs, as applicable) along with the firm fixed price service charge (CLINs 00016).
The Contractor’s invoice for the cost reimbursement CLIN shall include copies of the actual vendor invoices with any associated tax, shipping, and handling costs, as applicable.
The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN. If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN in accordance with FAR Part 31.
B.3.2 BASE PERIOD (CONTRACT YEAR 1) – OPTIONAL QUANTITIES
(Prices shall cover the Period of Performance from September 28, 2023 through September 27, 2024)
Total Not-To-Exceed Amount: $344,940.00 at award
CLIN Description Quantity Per Order
Fixed Unit Price
Extended Price
1001 FMVSS No. 218 Compliance Test 1-50 $1,275.00 $63,750.00 1002 FMVSS No. 218 Rapid-Response Compliance
Test 1-20 $1,575.00 $31,500.00
1003 Single Sample FMVSS No. 218 Compliance Test
1-30 $695.00 $20,850.00
1004 Motorcycle Helmet Inspection 1-40 $495.00 $19,800.00
1005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms
1-35 $450.00 $15,750.00
1006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds
1-35 $450.00 $15,750.00
1007 FMVSS No. 218 Retention System Test Using ISO Headforms
1-35 $225.00 $7,875.00
1008 Positional Roll-off Stability Test per ATSM F1446-06
1-35 $150.00 $5,250.00
1009 Dynamic Test of the Retention System per ECE Regulation No. 22
1-35 $225.00 $7,865.00
1010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985
1-35 $375.00 $13,125.00
1011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8
1-35 $175.00 $6,125.00
1012 Rigid Projections Test per ECE Regulation No.
1-35 $225.00 $7,875.00
1013 Quick-Release Mechanism Retention Test per
BSI 6658
1-35 $300,00 $10,500.00
1014 Helmet Rigidity Test per ECE Regulation No.
1-35 $225.00 $7,875.00
1015 High Speed Video of All Samples for Any Single Test
1-30 $125.00 $3,750.00
1016 Contractor Purchased Test Items (CPTI) Service Charge
1-140 $195.00 $27,300.00
1017 *Reimbursement of CPTI NTE $$80,000.0
$80,000.00
Total $344,940.00
B.3.3 PRICE SCHEDULE – Base Period (CONTRACT YEAR 2) – OPTIONAL QUANTITIES September 28, 2024 through September 27, 2025)
Total Not-To-Exceed Amount: $351,465.00 at award
Fixed Unit Price
Extended Price
2001 FMVSS No. 218 Compliance Test 1-50 $1,315.00 $65,750.00 2002 FMVSS No. 218 Rapid-Response
Compliance Test 1-20 $1,625.00 $32,500.00
2003 Single Sample FMVSS No. 218 Compliance Test
1-30 $719.00 $21,570.00
2004 Motorcycle Helmet Inspection 1-40 $512.00 $20,480.00
2005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms
1-35 $465.00 $16,275.00
2006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds
1-35 $465.00
$16,275.00
2007 FMVSS No. 218 Retention System Test Using ISO Headforms
1-35 $232.00 $8,120.00
2008 Positional Roll-off Stability Test per ATSM F1446-06
1-35 $139.00 $4,865.00
2009 Dynamic Test of the Retention System per ECE Regulation No. 22
1-35 $232.00 $8,120.00
2010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985
1-35 $371.00 $12,985.00
2011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8
1-35 $160.00
$5,600.00
2012 Rigid Projections Test per ECE Regulation No. 22
1-35 $232.00 $8,120.00
2013 Quick-Release Mechanism Retention Test per BSI 6658
1-35 $309.00 $10,815.00
2014 Helmet Rigidity Test per ECE Regulation No. 22
1-35 $232.00 $8,120.00
2015 High Speed Video of All Samples for Any Single Test
1-30 $129.00 $3,870.00
2016 Contractor Purchased Test Items (CPTI) Service Charge
1-140 $200.00 $28,000.00
2017 *Reimbursement of CPTI NTE $80,000.00 $80,000.00
Total $351,465.00
B.3.4 PRICE SCHEDULE – Option Period (CONTRACT YEAR 3) – OPTIONAL
QUANTITIES
(Prices shall cover the Period of performance from September 28, 2025 through September 27, 2026)
Total Not-To-Exceed Amount: $359,955.00 at award
Fixed Unit Price
Extended Price
3001 FMVSS No. 218 Compliance Test 1-50 $1,365.00 $68,250.00 3002 FMVSS No. 218 Rapid-Response Compliance
Test 1-20 $1,649.00 $32,980.00
3003 Single Sample FMVSS No. 218 Compliance Test
1-30 $750.00 $22,500.00
3004 Motorcycle Helmet Inspection 1-40 $529.00 $21,160.00
3005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms
1-35 $477.00 $16,695.00
3006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds
1-35 $477.00 $16,695.00
3007 FMVSS No. 218 Retention System Test Using ISO Headforms
1-35 $239.00 $8,365.00
3008 Positional Roll-off Stability Test per ATSM F1446-06
1-35 $143.00 $5,005.00
3009 Dynamic Test of the Retention System per ECE Regulation No. 22
1-35 $239.00 $8.365.00
3010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985
1-35 $382.00 $13,370.00
3011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8
1-35 $164.00 $5,740.00
3012 Rigid Projections Test per ECE Regulation No. 22
1-35 $239.00 $8,365.00
3013 Quick-Release Mechanism Retention Test per
BSI 6658
1-35 $318.00 $11,130.00
3014 Helmet Rigidity Test per ECE Regulation No.
1-35 $239.00 $8,365.00
3015 High Speed Video of All Samples for Any Single Test
1-30 $133.00 $3,990.00
3016 Contractor Purchased Test Items (CPTI) Service Charge
1-140 $207.00 $28,980.00
3017 *Reimbursement of CPTI NTE $80,000.00 $80,000.00
Total $359,955.00
B.3.5 PRICE SCHEDULE – Option Period (CONTRACT YEAR 4) – OPTIONAL
QUANTITIES
(Prices shall cover the Period of performance from September 28, 2026 through September 27, 2027)
Total Not-To-Exceed Amount: $365,595.00 at award
Fixed Unit Price
Extended Price
4001 FMVSS No. 218 Compliance Test 1-50 $1,410.00 $70,500.00 4002 FMVSS No. 218 Rapid-Response Compliance
Test 1-20 $1,700.00 $34,000.00
4003 Single Sample FMVSS No. 218 Compliance Test
1-30 $775.00 $23,250.00
4004 Motorcycle Helmet Inspection 1-40 $545.00 $21,800.00
4005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms
1-35 $477.00 $16,695.00
4006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds
1-35 $477.00 $16,695.00
4007 FMVSS No. 218 Retention System Test Using ISO Headforms
1-35 $239.00 $8,365.00
4008 Positional Roll-off Stability Test per ATSM F1446-06
1-35 $143.00 $5,005.00
4009 Dynamic Test of the Retention System per ECE Regulation No. 22
1-35 $239.00 $8,365.00
4010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985
1-35 $382.00 $13,370.00
4011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8
1-35 $164.00 $5,740.00
4012 Rigid Projections Test per ECE Regulation No.
1-35 $239.00 $8,365.00
4013 Quick-Release Mechanism Retention Test per
BSI 6658
1-35 $318.00 $11,130.00
4014 Helmet Rigidity Test per ECE Regulation No.
1-35 $239.00 $8,365.00
4015 High Speed Video of All Samples for Any Single Test
1-30 $133.00 $3,990.00
4016 Contractor Purchased Test Items (CPTI) Service Charge
1-140 $214.00 $29,960.00
4017 *Reimbursement of CPTI NTE $80,000.00 $80,000.00
Total $365,595.00
B.3.6 PRICE SCHEDULE – Option Period (CONTRACT YEAR 5) – OPTIONAL
QUANTITIES
(Prices shall cover the Period of performance from September 28, 2027 through September 27, 2028)
Total Not-To-Exceed Amount: $371,585.00 at award
Fixed Unit Price
Extended Price
5001 FMVSS No. 218 Compliance Test 1-50 $1,460.00 $73,000.00 5002 FMVSS No. 218 Rapid-Response Compliance
Test 1-20 $1,750.00 $35,000.00
5003 Single Sample FMVSS No. 218 Compliance Test
1-30 $800.00 $24,000.00
5004 Motorcycle Helmet Inspection 1-40 $564.00 $22,560.00
5005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms
1-35 $477.00 $16,695.00
5006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds
1-35 $477.00 $16,695.00
5007 FMVSS No. 218 Retention System Test Using ISO Headforms
1-35 $239.00 $8,365.00
5008 Positional Roll-off Stability Test per ATSM F1446-06
1-35 $143.00 $5,005.00
5009 Dynamic Test of the Retention System per ECE Regulation No. 22
1-35 $239.00 $8,365.00
5010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985
1-35 $382.00 $13,370.00
5011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8
1-35 $164.00 $5,740.00
5012 Rigid Projections Test per ECE Regulation No.
1-35 $239.00 $8,365.00
5013 Quick-Release Mechanism Retention Test per
BSI 6658
1-35 $318.00 $11,130.00
5014 Helmet Rigidity Test per ECE Regulation No.
1-35 $239.00 $8,365.00
5015 High Speed Video of All Samples for Any Single Test
1-30 $133.00 $3,990.00
5016 Contractor Purchased Test Items (CPTI) Service Charge
1-140 $221.00 $30,940.00
5017 *Reimbursement of CPTI NTE $80,000.00 $80,000.00
Total $371,585.00
B.3.7 PRICE SCHEDULE – OPTION TO EXTEND SERVICES (CONTRACT YEAR
5.5) – OPTIONAL QUANTITIES
(Prices shall cover the Period of performance from September 28, 2028 through March 27, 2029)
Total Not-To-Exceed Amount: $377,575. 00 at award
Fixed Unit Price
Extended Price
6001 FMVSS No. 218 Compliance Test 1-50 $1510.00 $75,500.00 6002 FMVSS No. 218 Rapid-Response Compliance
Test 1-20 $1,800.00 $36,000.00
6003 Single Sample FMVSS No. 218 Compliance Test
1-30 $825.00 S24,750.00
6004 Motorcycle Helmet Inspection 1-40 $583.00 $23,320.00
6005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms
1-35 $477.00 $16,695.00
6006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds
1-35 $477.00 $16,695.00
6007 FMVSS No. 218 Retention System Test Using ISO Headforms
1-35 $239.00 $8,365.00
6008 Positional Roll-off Stability Test per ATSM F1446-06
1-35 $143.00 $5,005.00
6009 Dynamic Test of the Retention System per ECE Regulation No. 22
1-35 $239.00 $8,365.00
6010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985
1-35 $382.00 $13,370.00
6011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8
1-35 $164.00 $5,740.00
6012 Rigid Projections Test per ECE Regulation No.
1-35 $239.00 $8,365.00
6013 Quick-Release Mechanism Retention Test per
BSI 6658
1-35 $318.00 $11,130.00
6014 Helmet Rigidity Test per ECE Regulation No.
1-35 $239.00 $8,365.00
6015 High Speed Video of All Samples for Any Single Test
1-30 $133.00 $3,990.00
6016 Contractor Purchased Test Items (CPTI) Service Charge
1-140 $228.00 $31,920.00
6017 *Reimbursement of CPTI NTE $80,000.00 $80,000.00
Total $377,575.00
(End of Section B)
SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK
C.1 ACRONYMS
ACOR Alternate Contracting Officer’s Representative COR Contracting Officer’s Representative CPTI Contractor Purchased Test Items DOT Department of Transportation FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standards GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedure
C.2 DEFINITIONS
Government Furnished Test Items (GFTI) – Refers to test items (motorcycle helmets) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. The motorcycle helmets are consumed in the performance of the contract, so they are considered Government Furnished Material. The government is the owner of all GFTI and determines when the laboratory is authorized to dispose of it in accordance with the terms of the contract.
Contractor Purchased Test items (CPTI) – Refers to test items (motorcycle helmets) purchased by the Contractor for use in the performance of the contract. Title to CPTI vests with the government.
Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) and/or contract requirements. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.
Test Passed – Refers to testing that the Contractor conducted correctly, and the item (motorcycle helmets) being tested met the FMVSS standards.
Test Failure – Refers to testing that the Contractor conducted correctly, but the item (motorcycle helmets) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are handled.
C.3 BACKGROUND
The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the United States Department of Transportation (DOT), and its mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards. This contract effort will enable the agency to meet its mission by assuring that motor vehicles meet the requirements of FMVSS No. 218, Motorcycle Helmets.
FMVSS No. 218 establishes minimum performance requirements for helmets designed for use by motorcyclists and other motor vehicle users. The purpose of FMVSS No. 218 is to reduce deaths and injuries to motorcyclists and other motor vehicle users resulting from head impacts.
The requirements for compliance testing of motorcycle helmets include testing such components to the load test requirements of FMVSS No. 218 as specified in TP-218-07.
The purpose of this contract is to acquire services associated with the acquisition, inspection, compliance testing, and compliance test reporting of motorcycle helmets to assist the Government in its enforcement efforts for FMVSS No. 218.
C.4 GENERAL REQUIREMENTS
The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform work associated with the acquisition, receipt, inventory, inspection, compliance testing, test reporting, storage, and disposal of motorcycle helmets, in accordance with Federal Motor Vehicle Safety Standard No. 218, Motorcycle Helmets.
The Contractor shall also furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform the acquisition, receipt, inventory, inspection, testing, reporting, storage, and disposal of motorcycle helmets to evaluate requirements and test protocols as specified in the contract. The Contractor may be asked to provide additional information specific to the tests conducted for NHTSA, including, but not limited to: details about the test set up, test observations, or details about the test item configuration.
The Contractor shall be required to procure all required fixtures to facilitate all testing, including impact attenuation, penetration, and retention…
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