Contract 19SA4020C0002 PM Service Generators mutually signed.pdf

CONTRACT

DOCUMENT

American Consulate General Jeddah, Saudi Arabia

Contracting and Procurement Office

Preventive Maintenance Service for the Power Generators

Contract No. 19SA4020C0002

American Consulate General, Jeddah

PO Box 149

Jeddah 21411

Saudi Arabia

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19SA4020C0002, Prices, Block 23

• Continuation To SF-1449, RFP Number 19SA4020C0002, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

• Exhibit A STATEMENT OF WORK

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

PM Service Generators Contract 19SA4020C0002

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

CONTRACT NUMBER 19SA4020C0002

PRICES, BLOCK 23

1. PERFORMANCE WORK STATEMENT

A. DESCRIPTION

The American Consulate in Jeddah requires preventive maintenance services for Diesel Engine Generators. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

B. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in SAR. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

C. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than October 2020.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1 JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE:

UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS

PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C

2.2. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate

Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT. The full VAT amount is charged on all aspects of the contract and should be provided in a separate line item with a firm fixed priced amount.

2.3. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

1- Diesel Powered Electric Generator 1250 KW

Service Type No. of Visits Cost per visit Total

Quarterly Schedule 3 56,144.23 168,432.69

Annual Maintenance Schedule 1 50,827.48 50,827.48

No. of Equipment 3

Sub Total 219,260.17

VAT TAX 32,889.03

Grand Total 252,149.20

2- Diesel Powered Electric Generator 50 KW

Service Type No. of

Visits

Cost per visit Total

Quarterly Schedule 3 6,728.72 20,186.16

Annual Maintenance Schedule 1 8,247.29 8,247.29 No. of Equipment 1

Sub Total 28,433.45

VAT TAX 4,265.02

Grand Total 32,698.47

3- Diesel Powered Electric Generator 450 KW

Visits

Cost per visit Total

Quarterly Schedule 3 6,441.98 19,325.94

Annual Maintenance Schedule 1 9,623.00 9,623.00

Sub Total 28,948.94

VAT TAX 4,342.34

Grand Total 33,291.28

Total for Base Year

EQUIPMENT TOTAL

1 Diesel Powered Electric Generator 1250 KW 252,149.20

2 Diesel Powered Electric Generator 50 KW 32,698.47

3 Diesel Powered Electric Generator 450 KW 33,291.28

Grand Total for the Base Year 318,138.94

2.4. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Visits

Cost per visit Total

Quarterly Schedule 3 8,292.50 24,877.50

Annual Maintenance Schedule 1 54,385.40 54,385.40 No. of Equipment 3

Sub Total 79,262.90

VAT TAX 11,889.44

Grand Total 91,152.34

Visits

Cost per visit Total

Quarterly Schedule 3 3,477.50 10,432.50

Annual Maintenance Schedule 1 8,824.60 8,824.60

Sub Total 19,257.10

VAT TAX 2,888.57

Grand Total 22,145.67

Visits

Cost per visit Total

Quarterly Schedule 3 3,477.50 10,432.50

Annual Maintenance Schedule 1 10,296.61 10,296.61

Sub Total 20,729.11

VAT TAX 3,109.37

Grand Total 23,838.48

Total for Option Year 1

1 Diesel Powered Electric Generator 1250 KW 91,152.34

2 Diesel Powered Electric Generator 50 KW 22,145.67

3 Diesel Powered Electric Generator 450 KW 23,838.48

Grand Total for the Base Year 137,136.48

2.5. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Visits

Cost per visit Total

Quarterly Schedule 3 8,592.10 25,776.30

Annual Maintenance Schedule 1 58,192.37 58,192.37

Sub Total 83,968.67

VAT TAX 12,595.30

Grand Total 96,563.97

Visits

Cost per visit Total

Quarterly Schedule 3 2,289.80 6,869.40

Annual Maintenance Schedule 1 9,442.32 9,442.32

Sub Total 16,311.72

VAT TAX 2,446.76

Grand Total 18,758.48

Visits

Cost per visit Total

Quarterly Schedule 3 3,720.39 11,161.17

Annual Maintenance Schedule 1 11,017.37 11,017.37

Sub Total 22,178.54

VAT TAX 3,326.78

Grand Total 25,505.32

Total for Option Year 2

1 Diesel Powered Electric Generator 1250 KW 96,563.97

2 Diesel Powered Electric Generator 50 KW 18,758.48

3 Diesel Powered Electric Generator 450 KW 25,505.32

Grand Total for the Base Year 140,827.77

2.6. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

Visits

Cost per visit Total

Quarterly Schedule 3 9,193.54 27,580.62

Annual Maintenance Schedule 1 62,265.83 62,265.83

Sub Total 89,846.45

VAT TAX 13,476.97

Grand Total 103,323.42

Visits

Cost per visit Total

Quarterly Schedule 3 3,980.81 11,942.43

Annual Maintenance Schedule 1 10,103.28 10,103.28

Sub Total 22,045.71

VAT TAX 3,306.86

Grand Total 25,352.57

Visits

Cost per visit Total

Quarterly Schedule 3 3,980.81 11,942.43

Annual Maintenance Schedule 1 11,788.58 11,788.58

Sub Total 23,731.01

VAT TAX 3,559.65

Grand Total 27,290.66

Total for Option Year 3

1 Diesel Powered Electric Generator 1250 KW 103,323.42

2 Diesel Powered Electric Generator 50 KW 25,352.57

3 Diesel Powered Electric Generator 450 KW 27,290.66

Grand Total for the Base Year 155,966.65

2.7. Option Year 4. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Visits

Cost per visit Total

Quarterly Schedule 3 9,837.08 29,511.24

Annual Maintenance Schedule 1 66,624.43 66,624.43

Sub Total 96,135.67

VAT TAX 14,420.35

Grand Total 110,556.02

Visits

Cost per visit Total

Quarterly Schedule 3 4,259.46 12,778.38

Annual Maintenance Schedule 1 10,810.50 10,810.50

Sub Total 23,588.88

VAT TAX 3,538.33

Grand Total 27,127.21

Visits

Cost per visit Total

Quarterly Schedule 3 4,249.46 12,748.38

Annual Maintenance Schedule 1 12,613.78 12,613.78

Sub Total 25,362.16

VAT TAX 3,804.32

Grand Total 29,166.48

Total for Option Year 4

1 Diesel Powered Electric Generator 1250 KW 110,556.02

2 Diesel Powered Electric Generator 50 KW 27,127.21

3 Diesel Powered Electric Generator 450 KW 29,166.48

Grand Total for the Base Year 166,849.72

2.8. Total for all years:

2.9 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approved Purchase Order.

Repair Labor Rates:

Base Year SAR250/hr

Option Year 1 SAR250/hr

Option Year 2 SAR275/hr

Option Year 3 SAR275/hr Option Year 4 SAR275/hr

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION TO SF-1449,

CONTRACT NUMBER 19SA4020C0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Consulate General in Jeddah requires the Contractor to maintain the following systems in a safe, reliable, and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Preventive Maintenance Service Contract for Diesel Powered Electric Generators

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The Contractor shall schedule all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Consulate.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of [8:00] AM and [5:00] PM Sunday through Thursday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Jan 01 New Year's Day Am

Jan 19 Birthday of Martin Luther King, Jr. Am

Feb 16 President's Day Am

May 24 Memorial Day Am

Jul 05 Independence Day Am

Sep 06 Labor Day Am

Sep 23 Saudi National Day LH

Oct 11 Columbus Day Am

Nov 11 Veterans Day Am

Nov 26 Thanksgiving Day Am

Dec 24 Christmas Am

1st of Shawal (4 days)** Eid Alfitr LH

10th of Tho Alhijjah (5 days)** Eid Aladha LH ** To be observed by Saudi Government according to Hijri Calendar.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Consulate. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Consulate personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization.

Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the Consulate compound without prior approval.

If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3 Work within the Control Access Areas (CAA) and the Post Communication Center (PCC) is only permissible by cleared American workers. No other clearance levels will be permitted. Please see section 1.0 to determine of this contract requires special clearance.

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S.

Consulate General in Jeddah, Saudi Arabia Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Consulate General in Jeddah and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Consulate.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S. - controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials;

security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE

7.1 General

7.1.1 The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2 The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.1.3 Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g.

bearings, pistons, piston rings, crankshaft, gears). Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4 Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.2.2 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

7.2.3 After the site visit and testing a written test report should be submitted to the Facility Manager. The report shall consist of the following:

a) System information (make, model, all device types)

b) Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location within Post.

c) Any comments on system (or device) condition as pertain to service life and dependability.

d) Full printout of test from system printer.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. All

Parts and consumables shall be genuine as recommended by manufacturer. See 7.1.2.

8.2 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0. Oil Testing and Analysis. The Contractor shall perform laboratory testing by taking samples and sending them to a certified lab. Testing should follow all manufacturers’ recommendations.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#11) 1 10 days after contract award COR

Certification of disposal of toxic chemicals by local authorities (#8.3)

1 After each change COR

Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Oil Testing and Analysis (#9.0) 3 After completion of each annual service

COR

Written Test Report (#7.2.3) 1 Within 30 days of site visit FM

Invoice (#15) 1 After completion of each maintenance service

COR

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury stated in U.S. Dollars: USD 150,000.00 per occurrence USD250,000.00 Cumulative Property Damage stated in U.S. Dollars: USD 150,000.00 per occurrence USD250,000.00 Cumulative

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 12 All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting

Officer for appropriate action under the Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Consulate in Jeddah and the Contractor

Taha Al-Wahsh

Al-wahshTK@state.gov

Telephone # +966 (0)506365946

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Consulate's payment office, whichever is later. Invoices shall be sent to:

U.S. Consulate General Jeddah, Saudi Arabia Attention: DBO Office JeddahDBODL@state.gov mailto:Al-wahshTK@state.gov mailto:JeddahDBODL@state.gov

Exhibit A - - STATEMENT OF WORK

LOW VOLTAGE DIESEL STANDBY GENERATORS

1. GENERAL INFORMATION:

The United States Consulate in Jeddah – Saudi Arabia requires professional services and contractor cost proposals to perform Planned Maintenance and Inspection services of the facility’s Low Voltage Diesel Standby Generator systems.

2. PROJECT REQUIREMENTS:

The Contractor shall perform planned maintenance and inspections as described in this Statement of Work (SOW). The intent of this SOW is to ensure the entire standby generator systems for this facility are maintained according to manufacturer’s recommendations and to ensure the readiness and proper operation of the system.

3. DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

4. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out regularly planned maintenance and inspections as outlined in this SOW.

A. The Contractor shall inventory, supply and replace maintenance service items (eg. filters, and fluids).

a. Only fluids and parts which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

c. Contractor shall supply the parts required in performance of maintenance included in this SOW.

(eg. Rocker cover gaskets when performing valve lash, thermostats when performing coolant change)

B. The Contractor shall maintain a supply of expendable and common parts so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters, generator starting batteries, grease, sealant, thermostats, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

C. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g.

bearings, pistons, piston rings, crankshaft, and gears) except as indicated in additions and equipment list.

Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work.

Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

a. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

D. Checklist Approval

a. The Contractor shall submit to the COR a schedule and description of planned maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

E. It is the responsibility of the Contractor to perform all manufacturers recommended planned maintenance as well as planned maintenance recommended by the manufacture technical manuals for standby operations of the respective equipment.

a. This does not include major maintenance, planned overhauls, injector replacements.

F. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

a. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

G. SAFETY & SPECIAL INSTRUCTIONS:

a. Use appropriate personal protective equipment (PPE) when performing work

b. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

c. Follow site safety procedures.

d. Schedule maintenance with operating personnel and affected offices (security).

e. Follow approved lockout/tag out procedures.

f. Review and follow the manufacturer’s instructions.

g. Record results in the equipment history log.

h. Remove lockout/tag out in accordance with appropriate procedures.

i. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

H. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and

Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

I. Chemical analysis: The Contractor is responsible for conducting laboratory analysis for coolant and oil samples. All charges for such analysis is payable by the Contractor and a report stating the test results shall be submitted to the COR.

J. Load Bank: The Contractor is responsible for exercising the generator using an appropriately sized load bank. If prior permission is obtained building load may be used. The diesel units shall be run at 80% of the rated capacity for a minimum of 2-hours. All charges for such testing is payable by the Contractor and a report shall be submitted to the COR. Refer to maintenance section on Run Unit – With load.

a. The Government will provide load banks for generator testing with below data:

i. Manufacturer: Avtron, Model: K875A, Size: 1100 kW

ii. Manufacturer: Avtron, Model: K675A, Size: 400 kW

K. The offeror shall address its plan to obtain all commercial licenses and permits required by local law. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

L. Provide a copy of Original Equipment Manufacturer (OEM) (eg. CAT, MTU, KOHLER, Cummins) authorized certificate or equivalent to carry out the necessary level of requested repair/planned maintenance service on post Generators.

M. The offeror’s strategic plan for generator maintenance services to include but not limited to:

a. A work plan taking into account all work elements in the Performance Work Statement.

b. Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use, how and when the items will be obtained.

c. Identify and submit the list of parts and materials required for Quarterly, Semi-Annual and

Annual maintenance service for all Generators.

d. Provide a statement that laboratory analysis report will be provided for oil and coolant samples collected.

e. Provide a statement that manifest or proof of disposal will be provided for toxic / hazardous substance wastes collected.

f. Plan of ensuring quality of services including but not limited to contract administration and oversight:

i. If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or

ii. a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

g. List of spare parts and suppliers of spare parts for generator and proposals shall include a description of the firm’s ability to obtain replacement parts and ability to perform specialized tests/diagnostic/programming equipment for doing the planned maintenance.

N. The contractor shall provide emergency assistance for generator support, priced at an hourly rate, within

24 hours of being contacted by the COR.

O. DELIVERABLES

a. The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel

1 5 days after contract award

COR

Certificate of Insurance 1 10 days after contract award

CO

Certification of disposal of toxic chemicals by local authorities

1 After each oil change service

COR

Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR &

powersupport@state.gov

Laboratory report for chemical analysis

1 30 days after completion of each oil change service

COR &

powersupport@state.gov

PMI/service Report 1 After completion of each service

COR &

powersupport@state.gov

Invoice 1 After completion of each maintenance service

5. SCOPE OF WORK - - GENERATOR PLANNED MAINTENANCE AND INSPECTION

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform planned maintenance and inspections. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include diesel generator prime mover, AC alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

a. Only fluids and parts which meet or exceed manufacturer’s specifications for the particular equipment shall be used.

b. All fluids shall be delivered in original sealed containers.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

At a minimum, the following work shall be completed:

Planned Maintenance and Inspection Interval Schedule

A. Quarterly Schedule

1. Conduct visual inspection around generator.

• Check for evidence of leaks, damage, lose or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner

2. Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

• Perform battery load test.

• Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

4. Generator Room.

• Fuel tanks – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

i. Test fuel for degradation, water and microbial contamination.

ii. Test autofill system return to tank and alarms.

iii. Check tank vents & overflow piping for obstructions

iv. Test alarms and or pumps in secondary containment.

v. Check hoses, piping and connections

• Space Heater/Room exhaust fan(s) - Check for proper operation.

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

5. Control Panel.

• Open all cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, remote start control panel, annunciator, disconnect breaker and connecting lugs.

Inspect/Check buswork and supporting hardware for cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration. Secure and/or protect wiring and cables as required.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

6. ATS.

• Inspect seals.

• Note date of last control battery change if applicable. (Replace if 2 years or older).

• Check for hot spots using non-contact temp gun or IR camera.

• Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check for evidence of overheating contacts.

• Exercise ATS.

i. Prior to performing operation, confirm with the COR.

ii. This test shall consist of an electronic operation of the switch from the normal source 1 position to the alternate source 2 position and a return to normal.

iii. Check ATS operation, calibrate and record time delays if necessary. Observe and record retransfer/cool down time.

7. Engine Control Module (ECM)

• Plug in OEM computer/diagnostic hardware if applicable.

• Review fault history.

• Download status report or similar depending on manufacturer to be submitted with report.

8. Run unit – No load.

• Run the generator with no load for 10 minutes.

i. Remote Start Panel-Inspect and test operation.

ii. Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke.

iii. Verify all meters, gauges and indicators are normal and functioning properly, replace any defective bulbs.

9. Start unit and run under load for 2 hours.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 80% capacity for 2 hours.

• Automatic Start/Stop – Inspect.

• Check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all key performance indicators from gauges/meters/ECM.

• Record load readings – Voltage, amps, % of load, frequency, power factor.

• Record Alternator bearing temperatures.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings.

• Check Crankcase breather/Blow By

• Check / service air filter

• Check fuel filter restriction if applicable. Replace filters if required

10. Additional.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

• Submit Service Inspection and Test Report to COR and email electronic copies to powersupport@state.gov

B. Annual Schedule

1. Conduct quarterly / semi- annual PMI service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter(s) – Replace.

6. Annotate date and hours on all filters when replaced.

7. Fuel Filters and Water Separators – Replace.

a. To include filters to day tanks if applicable.

b. Clean any fuel screens if applicable.

8. Obtain fuel sample at day tank and storage tank for analysis.

9. Radiator – Clean (follow manufacturer’s recommendation).

10. Intake louvers and ducts – Inspect

11. Cooling System Coolant Sample - Test

12. Cooling System Supplemental Coolant Additive (SCA) – Test - Add if applicable.

13. Coolant filter – Change if applicable

PM Service Generators Contract 19SA4020C0002 mailto:powersupport@state.gov

14. Crankshaft Vibration Damper - Inspect

15. Engine Protective Devices - Check

16. Turbocharger – Inspect/Check

17. Clean and lubricate fuel pump linkages if applicable.

18. Fan bearing – Inspect/Grease.

19. Engine Control Module (ECM)

a. Download status report or similar depending on manufacturer to be submitted with report.

b. Test unit safety shutdowns.

c. Provide post an electronic copy of ECM program file.

20. Check injector pump and injectors for flow rate pressure

21. AC Alternator – Inspect. Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator.

Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed.

22. Check Rotating Rectifier

23. Inspect / Check Varistor

24. Automatic Transfer Switch (ATS).

a. Clean and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

b. Check the cabinet interior for loose hardware – tighten connections.

c. Do not perform on live ATS. Outage is necessary and prior COR approval required.

C. Additional maintenance required per manufacturers recommendations and service interval:

1. Generator bearing – Inspect/Grease as recommended by manufacturer’s maintenance schedule.

2. Engine Generator Batteries – Replace if 3 years old.

3. Cooling System Coolant – Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every 3 years since last change.

• Every 6 years for Extended life coolant

▪ When performing coolant change; flush engine and replace engine thermostats.

▪ Replace hoses if necessary.

4. Engine Valve Lash/injector height - Inspect/Adjust at first service and according to manufacturer’s thereafter. Replace rocker cover gaskets and torque to proper specs at

D. Additional:

1. The contractor shall supply to post at the start of this…