Confined Space SOW.pdf

Statement of Work

(SOW)

“Confined Space Trainer” at

Royal Air Force (RAF) Lakenheath

“Rev. 2, 4 March 2022”

1.0 Introduction

1.1 Mission: The RAF Lakenheath Fire Department provides rescue services for a wide range of scenarios. Once such scenario would be the rescue of a victim trapped in a Confined Space. A rescue of this type would require fire fighters to enter and work in a confined space environment. Being able to replicate a scenario in which a victim is trapped in a confined space in a safe training environment would allow our fire fighter to gather real world experience and be prepared in the event of a confined space emergency. This experience will contribute to the safety of our fire fighters, the public, and the victim.

1.2 Background: In the past, and currently, confined space training here at RAF Lakenheath and RAF Feltwell has been conducted mainly through the study of theory and other organizations experiences. This Department would try it’s best to supplement classroom study with hands on application at our training field, but we do not currently have a way to actually place our fire fighters in a safe, controlled confined space training environment. This asset would be a huge boon to our training capabilities allowing us to place fire fighters in confined space scenarios and give them various task to complete. This could allow fire fighters to earn experience and develop practices and methods that just cannot be taught in a classroom.

1.3 Scope: The work to be conducted would first be a survey of an appropriate site for the installation of the Confined Space Trainer. The site will be at RAF Feltwell. Once a possible site is confirmed, the contractor would conduct additional test and notify of us of any additional work that may need to be completed to allow final installation. The contractor will used the dimensions of the site to design a trainer with a foot print that could be accommodated with the site. The contractor will then transport the trainer and install it on site. Installation will involve equipment such as forklifts to move the pieces of the asset. The asset will also need to be secured to the ground, most likely with industrial bolts. The final outcome will be a brand new confined space trainer at RAF Feltwell allowing the RAF Lakenheath Fire Department the opportunity to not just give fire fighters the opportunity to practice in real world settings, but also allow the possibility of joint training evaluations with multiple base agencies.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 Maze: The Confined Space trainer will be a maze having 3 levels each being 1,000 MM tall and the level lengths will be 2,000 MM. The entire maze will make an “E” shape design having one long main crawl way with 3 dead ends. The dimensions inside the maze will not change and will accommodate obstacles to be moved around to different locations. There will be 14 total obstacles that come with the maze, may reduce or increase this number depending on price. Obstacles will not be permanently fixed so that they can be configured into the user’s desired formation for training at any time. The desired obstacles are a manhole, crawling pipe, sash lock door, sliding door, inclined plane, slide, retractable floor, halved horizontal, halved vertical, halved diagonal, false floor, swing door.

There will be 3 ramps and ladders that will be made of a 38mm waterproof chipboard with transparent resign coating. The entire maze shall be constructed of reinforced steel welded mesh and tubular steel. The maze will be open to be able to observe students inside and include quick release doors for student safety

3.2 Services/Products Included: A smoke generator is required to produce harmless fog by vaporizing a non‐oily liquid in the preheated apparatus. The smoke generator will produce 1300 m³ continuously within 4 min and being fed from an external tank. The smoke machine will be mounted to a wall at desk height. Dimensions of the smoke machine to be about 500 x 375 mm, made of steel, and painted RAL 5007 brilliant blue. A portable sound box is required and should have 1 fire light effect with LEDs (Red & White) and have the option to install additional spotlights for greater light output, simulate various fire colors, and have 8 different sounds which are saved to a chip card. Sound box is to be battery powered and have a wide range of volumes to increase and lower decibels from an easy to use system such as a keyboard. Potential additional service/product would be any supplied maintenance and a smoke extraction system for ventilation after use of smoke generator.

3.3 Installation: The location of the Confined Space Trainer will be installed and permanently fixed, bolted, and anchored inside Building 37 at RAF Feltwell. The hired contractor will build and install entire maze and provide all materials for building and installation. Installation will take 1-2 business days. Installation will need to start ASAP once awarded.

Bldg 37 Ground Floor RAF Feltwell

3.4 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to install the asset in the surveyed location.

3.5 Asset should be modular in assembly allowing for customization and ease of installation.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

4.4 Applicable Directives: Span of work will not deviate from the awarded quote. No additional upgrades or add-ons not agreed upon in the quotation will be conducted.

5.0 Appendix: Related Documents