Commercial Solicitation N6893623Q0001.docx

N6893623Q0001

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

Contract Specialist Name: William Glenn Phone: (760) 793-3408 Email address: William.s.glenn25.civ@us.navy.mil

U.S Postal Service Mailing Address:

COMMANDER

CODE D241000 (W. GLENN - 760-793-3408)

NAVAIRWARCENWPNDIV

1 Administration Circle, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

Direct Delivery Address (UPS, FedEx, etc):

COMMANDER

CODE D241000 (W. GLENN)

NAVAIRWARCENWPNDIV

BLDG 02334, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

Contracting Officer

Email address: larry.b.gillead.civ@us.navy.mil

U.S Postal Service Mailing Address:

COMMANDER

CODE D241000 (B. Gillead – 760-977-2174)

NAVAIRWARCENWPNDIV

1 Administration Circle, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

Direct Delivery Address (UPS, FedEx, etc):

COMMANDER

CODE D241000 (B. Gillead)

NAVAIRWARCENWPNDIV

BLDG 02334, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

Section B - Supplies or Services and Prices

Circuit Card Assembly

FFP

This requirement is to procure Circuit Card Assemblies in accordance to Section C of the Statement of Work. This contract has a 5-year Ordering Period.

FOB: Destination

PURCHASE REQUEST NUMBER: 1300943404

PSC CD: 5998

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Statement of Work for Circuit Card Assembly (CCA) Multiple Award Contract (MAC)

1. Scope: This Statement of Work (SOW) defines the process to procure Printed Circuit Boards (PCB), Circuit Card Assemblies (CCA), and solder paste stencils for the use at the Surface Targets Engineering Branch (STEB), code EB4150M, of the Naval Air Warfare Center Weapons Division. These prototype and production PCBs and CCAs will be used to support deployment of targets used for threat simulation.

2. Applicable documents:

2.1 Department of Defense specifications

N/A

2.2 Department of Defense standards

N/A

2.3 Other Government documents: Technical Data Package

The technical data package (TDP) that contains specification requirements and the technical files required for each product which will be provided with each order from the Ordering Officer. Applicable revisions shall be the version in effect at the time of order issuance, unless otherwise specified in writing by the Ordering Officer.

2.4 Industry documents

3. Requirements

3.1 General Requirements

3.1.1 Compatibility - The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of For Official Use Only (FOUO). The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art anti-virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the STEB. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with STEB during working hours whether at Contractor work site or on travel.

3.1.2 Work Location, Facilities

3.1.2.1 Work location: Approximately 0 percent of work will be performed at Government site and 100 percent of work to be performed at Contractor site.

3.1.3 Contract Status reporting. N/A

3.1.4 Work Schedule to include Government Installation Work Schedule (CWS), holidays, and installation closure.

3.1.4.1 Work schedule:

The Holidays applicable to this contract are: New Year's Day, Birthday of Martin Luther King Jr., Washington’s Birthday (President's Day), Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

In the event that any of the above holidays occur on a Saturday or Sunday, or alternate Friday, then such holiday shall be observed as they are by the assigned Government employees at the using activity.

The Naval Air Warfare Center Weapons Division works a 4/5/9 work schedule. Therefore, alternate Fridays are not a part of the normal workweek for work performed on-site at a Naval Air Warfare Center Weapons Division site. The majority of the Government offices are closed on alternate Fridays.

No deviation in the normal workweek will be permitted without express advance approval by the designated Contracting Officer with coordination of the using departments.

The Contractor may allow its employees to work the installation work schedule provided the requirements of this SOW are met. If the contractor chooses to allow its employees to work an alternate schedule in support of this contract, any additional costs associated with the implementation of the alternate schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the alternate schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the Government.

3.1.4.2 Installation closure:

When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.5 Other Direct Costs: N/A

3.1.6 Subcontractors and Consultants: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this PWS/SOW shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.1.8 Transition Out Strategy: N/A

3.2 Security

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements:

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAVINST5510.30. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable Tier 3 (T3) investigation. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor's Electronic Questionnaire for Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor's eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor's eQIP. In such cases, the Contractor employee may not perform on the Contract.

The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with National Industrial Security Program Operating Manual (NISPOM) 32 CFR Part 117 and SECNAVINST5510.36. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as “CUI” in accordance with DoD Instruction 5200.48, Controlled Unclassified Information (CUI).

CUI including Covered Defense Information (CDI) (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48.

Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3. All controlled unclassified technical information shall be appropriately identified and marked with the following distribution statement(s):

DISTRIBUTION STATEMENT D. Distribution authorized to the Department of Defense and U.S. DoD contractors only, Administrative or Operational Use; 15 July 2020. Other requests shall be referred to: Commander, Naval Air Systems Command, Attn: Weapons Division, Code DC50000 China Lake, CA 93555.

In the case of an unclassified contract that requires no access to Classified Military Information (CMI), but that does require access to CUI, NAWCWD Restricted Areas, and/or Government IT systems, contractors are required to comply with non-NISP processing requirements before local access to CUI, Restricted Areas, and IT can be granted. This process shall be coordinated by the Contracting Officer or Technical Point of Contact (TPOC) through the NAWCWD Industrial Security office.

3.2.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

3.2.3.1 SAAR-N: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: OPNAV-5239-14-SAAR-N.pdf. SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.3.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract.

3.2.3.3 DD-254: N/A.

3.2.4 Information Security. Direct Support contractor personnel working under the purview of a DoN Commanding Officer/Commander shall comply with the local security provisions and the requirements of SECNAVINST5510.36B (series). The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with NISPOM 32 CFR Part 117, and SECNAVINST5510.36B.

3.2.4.1 Marking: All information generated by the Contractor shall be properly marked. CUI generated and/or provided under this contract shall be marked in accordance with DoDI 5200.48 Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDI 5230.24 and program Security Classification Guidance

3.2.4.2 Disclosure of information is covered by DFARS 252.204-7000 Disclosure of Information, incorporated in Section I of the contract. Concerning subsection (a)(2), “information otherwise in the public domain” is information officially released into the public domain, e.g. via Distribution Statement A, and does not include information in the public domain that has not been officially released. For disclosure of unclassified information that has not been officially released, the contractor must seek specific approval from the Contracting Officer, with approval from the NAWCWD Public Affairs Office (PAO).

3.2.4.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the TPOC and Government Security Office within 24 hours of the incident occurring.

3.2.5 Operations Security (OPSEC): The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.2.6 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.3 Detailed Support Requirements:

3.3.1 PCB Fabrication: The Contractor shall fabricate the PCB in accordance with this SOW and the requirements provided in each TDP.

3.3.1.1 The Contractor shall provide the following board types in accordance with IPC-6012 Class 2 and/or IPC-6013 Class 2, as appropriate: single-sided, double-sided, multilayer, rigid, rigid-flex, and flex.

3.3.1.2 The Contractor shall provide the following material types: FR-4, polyimide, and Rodgers.

3.3.1.3 The Contractor shall provide the following via and hole types: blind via, buried via, conductive hole fill, and non-conductive hole fill.

3.3.1.4 The Contractor shall provide the following metal finishes: hot air solder level (HASL), lead-free HASL, and immersion Gold (ENIG).

3.3.1.5 Markings will include, but not be limited to, permanent sequential serial numbers when required. Solder masking and silkscreen capability shall be available.

3.3.1.6 In addition, the Contractor shall have the capability to accept an IPC-356A net list from the board designer and compare it to the net list taken off of the newly fabricated PCB and be able to test the finished PCBs using a bed of nails, flying probe, or other industry acceptable testing method.

3.3.1.7 NetList shall not be extracted from government provided Gerber data for the purposes of NetList testing.

3.3.1.8 Reworked boards may be accepted at the discretion of the government on a case by case basis provided that the rework/repair meets the requirements and guidance set forth in IPC-7711/7721.

3.3.1.9 The Contractor shall silkscreen identification numbers to each fabricated printed circuit board. The specific identification number will be in accordance with the Government specification, provided at the order level.

3.3.2 Circuit Card Assembly: The Contractor shall assemble the CCA in accordance with this SOW and the requirements provided in each TDP.

3.3.2.1 The Contractor shall have the ability to produce single and doubled-sided finished assemblies using leaded solder and solder paste, Restriction of Hazardous Substances (ROHS) compliant Lead free, and have the ability to handle hybrid Leaded/ROHS assemblies.

3.3.2.2 All finished assemblies shall be produced in accordance with JSTD-001 Class 2 and IPC-610 Class 2. The class determination will be specified at the order level.

3.3.2.3 The Contractor shall have the ability to clean the CCA in accordance with IPC-CH-65B.

3.3.2.4 All assemblies shall be 100% inspected to IPC-A-610 by either an IPC certified quality assurance inspector or an AOI inspection machine prior to being shipped to the government.

3.3.2.5 The Government will only accept printed boards that meet the specification and meet IPC-A-610 inspection standard.

3.3.3 Solder Paste Stencils

3.3.3.1 The Contractor shall have the ability to provide stencils compatible with DEK Vector Guard Reusable Frame System.

3.3.3.2 The Contractor shall have the ability to provide cast framed 8” x 10” stencil.

3.3.4 Testing

3.3.4.1 Upon request, the Contractor shall use a Government Furnished Equipment (GFE) to test the functionality of the CCA.

3.3.5 Conformal Coating

3.3.5.1 The Contractor shall conformal coat the CCA in accordance to IPC-CC-830B.

3.3.5.2 The Contractor shall have the ability to provide HUMISEAL 1A33 URETHANE.

3.3.5.3 The Contractor shall have the ability to provide Chemical Vapor Deposition with Parylene-C.

3.3.6 Quality Assurance Requirements

3.3.6.1 The Government reserves the right to "inspect-at-source" supplies as it deems necessary. Government inspection shall not constitute acceptance; nor shall it replace Contractor inspection or otherwise relieve the Contractor of its responsibility to furnish an acceptable product.

3.3.6.2 All assemblies shall meet Institute of Printed Circuits (IPC) Class 2 Requirements per IPC-A-610 as a minimum requirement. (Higher requirements may be requested within the supplied TDP’s). The contractor shall procure or produce the bare boards and if required, populate them with components per IPC Class 2 Standards. If required, the vendor shall utilize a government furnished test set to program, test, and serialize boards. Any deviations to the Technical Data Package must be approved in writing by the Navy prior to manufacture. The US Navy will retain data rights and manufacturing rights to any design provided.

3.3.6.3 All Contractor Inspection and Test equipment shall be traceable to National Institute of Standards and Technology (NIST). The contractor shall maintain such equipment within established calibration/recalibration guidelines, recall status, and usage dates.

3.3.6.4 Material Certifications, Process Certifications and applicable inspection data shall be included with the shipper on/with all material. Material received without all paperwork shall not be considered received until all paperwork is at STEB facility.

3.3.7 Estimates

3.3.7.1 Contractor must be able to provide STEB Planner/Estimators with estimate quotes within five (5) business days of request.

3.3.8 Delivery Schedule

3.3.8.1 Material products procured as part of this contract are considered time critical, therefore, timely delivery of the subject material products is paramount. The optimum delivery time is considered 10 to 14 days business days after the order is place, however, the exact delivery requirements will be specified in each individual order. Delivery schedule is 0800-1500 Monday through Thursday.

3.3.8.2 The contractor shall be responsible for delivery of all items to STEB as delineated in 3.3.9 below.

3.3.9 Packing and Shipping

Shipping and preservation shall be by best commercial practice with shipping/delivery to:

NAWC-WD

U. S. Navy - CBC - Seaborne Targets Code EB4520M Bldg. 466 Port Hueneme, CA 93043 Attn: Nina Mckay Targets Compound, Victoria Gate

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

26-SEP-2028

FOB: Destination

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

*To Be Completed at Time of Award

*To Be Completed by contractor

*To Be Completed at Time of Award

Section H - Special Contract Requirements

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from through [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

* To be completed at contract award

(End of clause)

Addendum to 52.216-18 – Ordering. (AUG 2020)

H - ORDER PLACEMENT PROCEDURES:

INTRODUCTION:

The Government intends to allow all contract awardees (herein referred to as contractor) a fair opportunity to compete for orders that are estimated greater than the micro-purchase threshold. The micro-purchase threshold is $10,000 for supplies, $2,500 for services subject to Service Contract Labor Standards (SCLS), or $2,000 for construction subject to Davis Bacon. For purposes of this requirement, an order is defined as the total estimated value of an entire order, and not individual line items or single unit price.

ORDERING OFFICER (OO) WARRANT AUTHORITY:

The following individual(s) are designated as the authorized Ordering Officer(s) for this contract:

Name: Nina Mckay Phone: 760-977-1583 Email: nina.k.mckay2.civ@us.navy.mil

OO(s) limitations: Place orders using purchase card as payment for orders up to $25,000.00 per order/per payment.

OOs are responsible for issuing and administering oral orders placed for this contract within their authority stated above. OOs have no authority to modify any of the terms and conditions of the basic contract. Purchase Card purchases can be made over-the-counter, over-the-phone, and via the internet. Place orders using Purchase Card as payment method for orders up to $25,000 per order/per payment, and shall only use Purchase Card as payment method for orders above $25,000, up to the Maximum Order Limitation as specified for the following contract: *TBD. The monthly cycle limit is NTE $200,000.

ORDERS BELOW THE MICRO PURCHASE THRESHOLD:

Orders valued at less than the micro-purchase threshold may be issued without a RFQ and may be direct awarded to any contractor or competed at the discretion of the Ordering Officer. The Government reserves the right to request a quote from any or all contractors.

ORDERS ABOVE THE MICRO-PURCHASE THRESHOLD AND UP TO $25,000:

Orders estimated to be valued over the micro-purchase threshold and up to $25,000 will be competed using the procedures described herein.

ORDERS GREATER THAN $25,000:

Orders that are estimated to exceed $25,000 will be competed using the procedures described herein; however, any ensuing orders will be issued on a written SF 1449 by the Procuring Contracting Officer (PCO).

ORDER SOLICITATION REQUEST FOR QUOTE (RFQ):

The Ordering Officer designated under the contracts will issue a request for quotation, via electronic mail. This request will include:

1. RFQ or Delivery Order number

2. Item(s) description and corresponding line item number from the base contract

3. Quantity

4. Delivery date

5. Place of Delivery or performance

6. Freight on Board (FOB): Select Destination or Origin

7. Specifications or other documents, if necessary

8. Certifications, if necessary

9. Quotation submission deadline (date and time)

10. Evaluation and award method

11. Payment Method (PCARD or WAWF)

12. North American Industry Classification System Code (NAICS)

13. Solicitation Provisions

CONTRACTOR’S QUOTE:

The contractor’s quote shall include, as a minimum via electronic mail:

1. Quantity by line item

2. Unit price by line item

3. Total order price, including shipping

4. Delivery date by line item

5. Origin of materials

6. Other information as delineated in each RFQ

7. If subcontracting is contemplated, the quote shall include:

a. Name, address, and cage code of subcontractor

b. Business size (Reference FAR 19.102). If subcontractor is a small business, include any additional small business subcategories which the subcontractor represents

c. Price

d. Percent of work to be performed by the subcontractor

8. Validly period for quote

EVALUATION/AWARD:

Evaluation and award procedures will be tailored to each acquisition and will typically be issued either on the basis of price alone or trade-off as described below. The evaluation and award method for each competitive order will be specified in the Order solicitation RFQ.

PRICE ALONE:

The Government may issue an order to the lowest price Quoter that meet(s) the requirements of the Order Solicitation RFQ, including the delivery schedule, and that the Quoter has a satisfactory past performance.

TRADEOFF:

The Government may issue an order resulting from the RFQ to the Quoter whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors may be used to evaluate quotes, as specified in the RFQ:

a. Technical (proposing to supply the requested materials and any required certifications).

b. Delivery Date

c. Past Performance

d. Price

The Government will conduct evaluation of quotes. The PCO will conduct the tradeoff and select the quotation that offers the greatest value to the Government.

ONE OFFER:

If only one offer is received in response to a competitive Order solicitation exceeding the SAT that is placed on a competitive basis, the requirements at DFARs and PGI 215.371 may apply.

CLARIFICATIONS:

Quoters may request the Ordering Officer to provide clarification of technical and delivery requirements; however, questions and answers may be shared with all prospective contractors. Proprietary information will be protected, providing the Quoter clearly identifies which data are proprietary and the Government agrees with the determination.

LATE SUBMISSIONS, REVISIONS, AND WITHDRAWAL OF QUOTES:

Quotes received after the submission deadline as specified in the RFQ are “late” and may not be considered. Contractors may request that the Ordering Officer extend the deadline. If an extension is granted, all contractors who received the RFQ will be notified of the extension.

Quote revisions must be received prior to the quote submission deadline in order to be considered. However, revisions of an otherwise successful quote that make its terms more favorable to the Government will be considered at any time it is received and may be accepted, prior to award of the Order.

Quotes may be withdrawn by written notice (email is acceptable) at any time before the quote submission deadline.

NO BID/NON INTEREST:

Contractors that are unable to provide quotes for RFQs issued by the Government are requested to respond with a no-bid/non-interest letter. Contractors who frequently do not respond to RFQs, or frequently respond with no-bid/non-interest may be terminated for convenience. The contractor will be notified of such decisions before any action is taken.

DELIVERIES:

Delivery times are considered critical. On-time and late deliveries will be tracked for all contractors.

Consideration to revise the delivery date of existing Orders may be proposed by the contractor and the consideration must be of value to the Government. Suggestions include free/expedited shipping, product discount, additional product, invoice reduction. Consideration may result in a modification to revise the delivery date and will not adversely impact past performance. The Ordering Officer will notify the Contracting Officer of any contractor who is consistently late in making deliveries. This may result in the Contracting Officer making a determination on a case-by-case basis that the contractor is excluded from competition on future orders. The contractor will be notified of such decisions before any action is taken.

TRACKING ORDERS:

The OO must track all orders on an OO Log spreadsheet, which will be forwarded to the Contract Specialist after each order has been placed. The OO Log shall include the following:

a. Order Number

b. Identify it’s a Supply or Service

c. Number of Offerors Received

d. Competitive or Direct Award

e. Evaluation Method

f. Description of what was ordered

g. Quantities

h. Required Delivery Date

i. Actual Delivery Date

j. Delivery Point

k. Total Price of Order

l. Payment Method

m. CAR Status

n. Calculation of Direct Awards

o. Post Award Information

In addition, the OO is required to keep an electronic file for each order, which shall include the following:

a. Copy of the RFQ

b. Copy of all Quotes received

c. Copy of all correspondence regarding clarifications

d. Copy of Procurement Form

e. Copy of Master Purchase Order Form

f. Copy of Evaluation and Award Memorandum

g. Copy of Technical Evaluation

h. OO Log Spreadsheet

* To be completed at contract award

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

* To be completed at contract award

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (MAR 2023)

(a) Definitions. As used in this clause--

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern--

(1) Means a…