Commercial Solicitation N6893621R0014.docx

N6893621R0014

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

U.S Postal Service Mailing Address:

NAVAIRWARCENWPNDIV

575 "I" AVE SUITE 1 BLDG 36 STOP 0275

POINT MUGU CA 93042-5049

Direct Delivery Address (UPS, FedEx, etc):

NOTICE TO VENDORS:

This acquisition is being conducted under FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items and using FAR subpart 15.101-1 Tradeoff Process for best value source selection. This solicitation is a Request For Quotation (RFQ). Vendors shall prepare a quotation in accordance with Section C - Statement of Work, Section L Clause 52.212-1 and the Addendum to Clause 52.212-1, and Section M Clause 52.212-2.

Vendors may submit questions requesting clarification of RFQ requirements via electronic mail to the Contract Specialist, Kelly Van, email address: kelly.t.van@navy.mil and copy the Contracting Officer, Helen Xiong, email address: helen.xiong@navy.mil. All questions shall be received within five (5) working days of the date of the posted RFQ.

Partial Payment and Partial Delivery is authorized.

Section B - Supplies or Services and Prices

Electronic Components

FFP

The contractor shall deliver Aircraft Launcher Interface Computer (ALIC) electronic components in accordance with Section C, Statement of Work. *Delivery date will be determined at time of award.

FOB: Destination

NSN: 59991000000805

PURCHASE REQUEST NUMBER: 1300861818

PSC CD: 5999

NET AMT

Section C - Descriptions and Specifications

SOW

STATEMENT OF WORK

For

AIRCRAFT LAUNCHER INTERFACE COMPUTERS (ALIC) ELECTRONIC COMPONENTS

DEC 2020

1.0 SCOPE

The Naval Air Warfare Center, Weapons Division (NAWCWD), Point Mugu, CA, intends to procure Electronic Components for use in the built of Aircraft Launcher Interface Computers (ALIC). This requirement is in support of the Electronic Warfare Automatic Test Equipment (ATE) Design Division, Code E561000.

2.0 RESERVED

3.0 REQUIREMENTS

The Electronic Components specified in paragraphs 3.1 and 3.2 below are intended to be procured by the Government.

3.1 ALIC Parts: The required electronic component parts are identified in Attachment 1 – ALIC Electronic Components List, in Section J of this solicitation/Request for Quotation (RFQ). Parts delivered to the Government shall be from the Original Equipment Manufacturer (OEM) authorized distributors and certificates shall be furnished. The Certificates shall be issued by the OEM or by the Certified/Qualified Independent Testing Facilities that parts have been tested, x-rayed, and decapped to adequately assure parts are brand new, original and meet their specifications. All ordered parts shall be in brand-new conditions. Counterfeit/Refurbished/Used/Remarked parts are not acceptable and shall be returned to the Contractor. Vendor shall be responsible for the required tests and the cost of the decapped parts. The decapped parts shall not be counted toward the delivery quantities.

3.2 Obsolete parts: : Parts delivered to the Government shall be purchased from the OEM’s authorized distributors, vendors, or parts can be remanufactured as long as they meet the functional and environmental requirements of the original parts. Parts delivered to the Government shall come with Certificates of Authenticity/ Compliance/Conformance and Traceability to the OEM’s authorized distributors or trusted sources. The Certificates shall be issued by the Certified/Qualified Independent Testing Facilities that parts have been tested, x-rayed, and decapped to adequately assure parts are brand new, original or remanufactured but fully meet the original part’s functional and environmental requirements.

All ordered parts shall be in brand-new conditions. Counterfeit/Refurbished/Used/Remarked parts are not acceptable and shall be returned to the Contractor. No substitutions for the specific part (make/model) will be accepted. Vendor shall be responsible for the required tests and the cost of the decapped parts. The decapped parts shall not be counted toward the delivery quantities.

3.3 Warranty: The Contractor shall provide one-year warranty for the items that are delivered to the Government. Nonconforming parts shall not be accepted.

3.4 Delivery: Items shall be priced at Free On Board (FOB) Destination, located at Point Mugu, CA. The contractor shall deliver all ALIC electronic components within the required timeframe or due date specified on the resultant order(s)*. Late delivery will not be accepted and will have a negative impact on the contractor’s performance for future Government procurements.

* Resultant order(s) is to be determined at time of award. It is anticipated that this requirement will result in split awards. Each resultant order will have a different due date depending on the order item(s) and lead-time associated with the item(s).

C-TXT-SCR SERVICE CONTRACT REPORTING (JAN 2021)

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

Section D - Packaging and Marking

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquistion Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

Section J - List of Documents, Exhibits and Other Attachments

SPECIAL INSTRUCTIONS

Exhibit/Attachment Table of Contents

Attachment 1

ALIC Electronic Components List

Jan 2021

Section K - Representations, Certifications and Other Statements of Offerors

Section L - Instructions, Conditions and Notices to Bidders

ADDENDUM

Addendum to FAR Clause 52.212-1 (b) and (c) of Section L

1) Whereas the referenced clause states “Offer” it shall be replaced with “Quotation”.

2) The vendor shall clearly mark all packages with the RFQ number N6893621R0014.

3) The vendor shall submit 1 original quotation in electronic format fully compatible with Microsoft Office 2010 and later version.

4) Period for acceptance of quotes. Quotes shall be valid for 120 calendar days from date of receipt.

5) Vendor shall submit quotation electronically via email. It is the responsibility of the vendor to follow through to ensure that its quotation was successfully received by the Contract Specialist, Kelly Van, kelly.t.van@navy.mil. Vendor shall not submit quotations by facsimile.

6) The vendor shall provide the following for the Government to conduct a thorough and complete evaluation.

a. Factor 1 -- Technical: The technical section shall address the two elements below:

Element 1 – Understanding of the requirement: The vendor shall propose correct parts in accordance with Section C – Statement of Work and clearly identified which item(s) and part number(s) from Attachment 1, ALIC Electronic Components List, is being quoted.

Element 2 – Schedule: The vendor shall propose delivery schedule for the quoted parts*.

*Note to vendors: Early delivery is desired by the Government. The vendor with the earliest delivery schedule will be evaluated as more favorable.

b. Factor 2 – Price: The vendor shall provide price for all quoted quantities. Price shall include item number, part number, item description, manufacturer, and quantity. Price analysis will be conducted to determine price reasonableness in accordance with FAR 15.404-1. There are no elements for price factor.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

https://www.acquisition.gov/far/ or http://www.farsite.hill.af.mil/.

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any (48 CFR Chapter ) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Section M - Evaluation Factors for Award

52.212-2 EVALUATION -- COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this Request for Quotation (RFQ) to the responsible vendor(s) whose quotation conforming to the RFQ will be most advantageous to the Government, using a best value tradeoff source selection process.

(b) Quotation(s) submitted in accordance with the Addendum to Clause 52.212-1(b) in Section L, will be evaluated as follows:

The Government expects to award a purchase order or orders on the basis of its quotation providing the best value to the Government, all factors considered. Best value means the expected outcome of an acquisition that, in the Government estimation, provides the greatest overall benefit(s) in response to the requirement. The vendor is advised that the quote meeting the solicitation requirements with the lowest price may not be selected for an award if award to a higher priced quote is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced quote must merit the additional price. The Government reserves the right to award one purchase order or multiple purchase orders.

Quotations shall be evaluated using the factors listed below, which are listed in descending order of importance.

FACTOR 1: TECHNICAL:

Technical evaluation will assess the following elements, which are listed in descending order of importance:

FACTOR 2: PRICE:

All evaluation factors other than price, when combined are significantly more important than price. There are no elements for price.

For the Technical factor, a technical rating will be assigned. The technical rating reflects the degree to which the vendor’s quote meets or does not meet the requirements through an assessment of the strengths and deficiencies of the quotation. The degree of benefit to the Government associated with assigned strengths will be considered in determining whether the vendor’s understanding of requirements proposing the correct parts that meet the requirements in the Statement of Work and delivery schedule rises to a level of being thorough or exceptional. Vendors are advised that during the evaluation process, a technical factor with an unacceptable technical rating may result in the entire quote being found unacceptable and eliminated from the competition. Vendors are also advised that a marginal rating may make the quotation unawardable without discussions.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding purchase order without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) EVALUATION RATING AND ASSESSMENT DEFINITIONS

1.0 TECHNICAL EVALUATION RATINGS

Technical Ratings: The technical rating assignments reflect the Government's assessment of the quality of the vendor's technical solution for meeting the Government’s requirement.

Technical Ratings

2.0 DEFINITIONS

Strengths: An aspect of an vendor's quotation that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness: A flaw in the quotation that increases the risk of unsuccessful contract performance (FAR 15.001)

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance (FAR 15.001)

Deficiency: a material failure of a quotation to meet a Government requirement or a combination of significant weakness in a quotation that increase the risk of unsuccessful contract performance to an unacceptable level. (FAR 15.001) image1.wmf image2.wmf