COMBO SYNOPSIS v9.pdf

Notice type: Combo Synopsis

Response date: July 9, 2020 Class Code: W099: Lease or Rental of Miscellaneous Equipment NAICS: 561210: Facilities Support Services Solicitation #: 11452966 Place of Performance: Umatilla Army Depot, Umatilla, Oregon

SET Aside- Total Small Business

Contracting Office Address:

United States Property and Fiscal Office, ATTN: USPFO-P, 1776 Militia Way/PO Box 14350, Salem, Oregon 97309-5047

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-02.

The solicitation is No. 11452966 and is issued as a Request for Quote (RFQ). Request for Quotes are due by July 9, 2020 11:00 A.M. (PST). The RFQ will result in a firm fixed price contract. This solicitation is 100% set-aside for small businesses.

SAM vendor registration is required. Please visit www.sam.gov. Step-by-step information on how to register is detailed on the website. Lack of registration in the SAM database will make an offeror ineligible for award. Offerors must be actively registered on the Systems for Award Management database (SAM). Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866-606-8220. Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability.

Offerors’ proposals shall be valid for a minimum of 30 days to be acknowledged in the offerors’ proposal. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

National American Industry Classification System (NAICS) code for this acquisition is 561210.

The United States Property and Fiscal Office of the Oregon Army National Guard is soliciting quotes to procure the following services:

I. Specifications, Requirements and Address

SPECIFICATIONS:

The contractor shall provide all equipment, material, labor, supervision; supplies and items necessary in support of the 1249 Engineer Battalion Annual Training to be conducted at the Umatilla Army Depot near Hermiston, Oregon.

https://www.naics.com/naics-code-description/?code=561210 http://www.sam.gov/ http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ http://wawf.eb.mil/ http://farsite.hill.af.mil/

Location: Umatilla Army Depot, Hermiston, Oregon

Period of Performance: 1-15 August 2020

SEE PERFORMANCE WORK STATEMENT (PWS) FOR REQUIREMENTS.

OFFERORS ARE HIGHLY ENCOURAGED TO READ THE PWS IN ITS ENTIRETY

PRIOR TO SUBMITTING A PROPOSAL.

CLIN 001 Provide toilets - one (1) job Provide Thirty Five (35) outdoor style portable chemical toilet rentals, service and movements in accordance with the PWS-section 2.1

Rentals $

Relocations $

Cleaning services $

CLIN 0001 Total $

CLIN 002 PROVIDE Handwashing stations- one (1) job Provide twelve (12) portable double sink hand washing stations rentals, service and movements in accordance with the PWS, section 2.2.

Rentals $

Relocations $

Cleaning Services $

CLIN 0002 Total $

CLIN 003 Provide shower trailer units - one (1) job Provide 2 shower trailer units and gray water service in accordance with the PWS, section 2.3

PWS Shower Trailers $

Relocation $

Cleaning Service $

Gray Water Service $

CLIN 0003 Total $

CLIN 0004- Army Contractor Manpower Reporting Requirement (yearly requirement).

Include price for this reporting requirement (see requirement below) or indicate “No Charge”.

CLIN 0004 TOTAL $

QUOTE TOTAL $

Requirements for your quote: Please submit a quote on your company letterhead showing a price per contract line item (CLIN) with the total price at the bottom. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email. The award will only be made to an offeror that is all-inclusive of the requirements on this solicitation.

Evaluation Criteria:

The award will be made based on the best overall proposal that is determined to be the most beneficial to the Government, with appropriate consideration for past performance and technical expertise along with price. The evaluation for this acquisition will be best value tradeoff. Technical and past performance are significantly more important than price. See FAR 52.212-1 below for Evaluation Factors

This announcement is the solicitation which will result in a firm fixed-price contract.

Point of Contact:

Offerors can submit their quote any time before the due date to:

Deannie L. Darrow Contract Specialist, USPFO for Oregon P&C deannie.l.darrow.civ@mail.mil 503-584-3435 mailto:deannie.l.darrow.civ@mail.mil

II.

Performance Work Statement Oregon Army National Guard

1249 ENGINEERING

BATTALION PERFORMANCE

WORK STATEMENT

UMATILLA ARMY DEPOT

Introduction

The contractor shall provide all equipment, material, labor, supervision; supplies and items necessary in support of the 1249 Engineer Battalion Annual Training to be conducted at the Umatilla Army Depot near Hermiston, Oregon.

Contractor shall coordinate with the Government Contracting Officer Representative (COR) for ALL movement of vehicles and personnel onto Umatilla Army Depot. This training exercise includes restricted areas. Although these areas will be clearly marked, it will be imperative for the contractor to validate routes for movement on Umatilla Army Depot. Safety is the first consideration of all training activities.

1.0 General

Requirements include temporary life support services in support of the Annual Training for 1249 EN BN. The contractor shall coordinate with the Government COR for all site access, deliveries, set-up, maintenance and removal necessary to comply with the requirements of this contract.

The contractor will be required to respond to specific emergency maintenance issues related to these requirement 24 hours a day, 7 days a week during the performance period of this contract.

Non-functional equipment shall be responded to within 2 hours and fixed within 8 hours.

Equipment that cannot be repaired must be replaced within 24 hours.

The contractor is authorized to occupy a tent or trailer at Umatilla Army Depot. Contractor is also authorized to have a representative at the training site if they so desire to respond to any emergency or maintenance issues. Location of contractor tents / trailer will be determined by the Government COR. The contractor’s tent/trailer must be self- sustaining. Contractor will be able to use shower and portable latrine facilities at training site if necessary.

The Government desires to have the training site set-up and ready for occupancy prior to the main body arriving at Umatilla Army Depot. The contractor shall provide a specific delivery schedule to the Contracting Officer and the Government COR no later than (NLT) 72 hours of Contract award to the COR 1249 EN BN.

Unless otherwise noted the delivery schedule will conform to the following dates and times:

• Delivery/set-up dates: NET 1200hrs 01 August 2020

• Dates of Service: 02 August 2020 – 12 August 2020

• Removal date: 1000hrs 13 August 2020

The contractor shall establish a call system for service calls/requests to include availability of phone and email. Emergency phone numbers shall be provided to the COR (NLT) 72 hours of Contract award.

2.0 Requirements: Portable Chemical Toilets, Hand Washing Stations Shower trailers:

2.1 Provide thirty five (35) outdoor style portable chemical toilets (standard Restroom).

Chemical toilets will be cleaned inside and outside of all units every other day or more frequently as needed to where they are free of all human waste, soiled toilet articles and dirt. After emptying the units the contractor shall refill each unit with standard commercial sanitizing chemicals and enough toilet paper to last until the next scheduled service.

• The chemical latrines will be repositioned, as requested, in a phased manner throughout the training area. The contractor shall relocate portable toilets as directed by the Government COR not to exceed 1 total move per piece of equipment. The movement of portable chemical toilets will be requested 24 hours in advance.

2.2 Provide twelve (12) portable hand washing stations (double sinks) to support 155

Soldiers. Hand washing stations will be serviced (to include paper towels, soap, refilling water, etc) at the same interval as the portable chemical toilets, every other day. Hand washing stations are to be filled completely (100%) at the start-up of the exercise and remain no less than 50% filled during the remainder of the exercise. Hand washing stations shall never run out of water to ensure that sanitary conditions are met in a field environment. Gray water will not be allowed to drain on the ground; gray water removal will be performed by the contractor for all provided services and equipment. The contractor shall dispose of all waste and gray water at an off-post location.

2.3 Two (2) each shower trailer units with 15/16 heads fully self-sustainable with power, fuel, propane, gray water holding tanks and allow to be partitioned of for female and male separation. Respond to requests for emplacement within 24 hours. The contractor shall dispose of all waste and gray water at an off-post location.

2.4 The contractor shall relocate portable toilets, hand washing stations, shower units if mission changes and/or issue’s arise. The movement should be agreed upon by all parties involved not to exceed 1 total move per piece of equipment. The move charge shall be factored in to the initial rate. The contractor shall relocate portable toilets as directed by the Government COR and the movement of portable chemical toilets will be requested 24 hours in advance.

The contractor shall maintain material safety data sheets (MSDS) in the contractor’s vehicle for all applicable material used in the performance of this service. The contractor shall provide all labor, equipment, tools, materials, supervision and services necessary in connection with delivery, service and pick up of chemical latrines and hand washing stations and shower trailers at the Umatilla Army Depot. When more than one unit is positioned at any location, the contractor shall place the units as close together as feasible for user convenience and organized appearance. The contractor shall use appropriate tie-down systems as necessary to ensure all units are secured in designated locations to prevent high winds from toppling them over. The contractor shall furnish replacement units for all units removed for maintenance, repair or units that have toppled over.

Disposals shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permits or fees associated with the use of off-post disposal locations.

Fresh water can be provided via a local water hydrant on the Umatilla Army Depot, coordination for use of said water hydrant will need to be coordinate prior to use and delivery of shower trailers.

2.4 Acceptable Quality Level:

1. Provide 35 portable chemical toilets (standard Restroom).

2. Provide 12 portable hand washing stations, double sink style

3. Provide a minimum of 2 each shower trailer units with 15/16 shower heads.

4. Pump gray water from 2 each shower trailers; estimated fresh water usage will be anywhere from 500-1100 gallons a day pending mission. Gray water holding tank/blivets need to be able to accommodate max usage per day. Vendor will provide enough storage to allow for use of shower trailer without shutdown due to waiting on gray water pumping of tanks.

5. Chemical toilet units shall be of standard commercial manufacture intended for use as portable chemical toilets.

6. Hand washing stations are to be filled completely (100%) at the start-up of the exercise and remain no less than 50% filled during the remainder of the exercise. Hand washing stations shall never run out of water to ensure that sanitary conditions are met in a field environment.

7. Portable chemical toilets shall consist of a completely enclosed, well-vented enclosure, the roofs, sides, and floors shall be free of leaks, cracks and holes; Toilet units will include waterless hand sanitizer; Doors shall be self-closing, tight fitting, and will have an inside lock.

8. All portable toilets shall be new or like new condition, clean, single type occupancy, to include urinal, and easily serviced.

9. The contractor shall clean inside and outside of all units every other day (every 2 days) to where they are free of all human waste, soiled toilet articles and dirt; after emptying the units the contractor shall refill each unit with standard commercial sanitizing chemicals and enough toilet paper to last until the next scheduled service.

10. Hand washing stations will enable Soldiers to wash their hands in a sanitary manner.

11. Hand washing stations will be of standard commercial manufacture intended for use as sanitary hand washing stations.

12. The stations will be free of leaks and watertight - at least 2 hand washing station per every 4 toilets in one geographical area (spread throughout the area of operations.

13. The contractor shall maintain material safety data sheets (MSDS) in the contractor’s vehicle for all applicable material used in the performance of this service.

14. When more than one unit is positioned at any location, the contractor shall place the units as close together as feasible for user convenience and organized appearance and/or at the direction of the on-site government representative.

15. The contractor shall use appropriate tie-down systems as necessary to ensure all units are secured in designated locations to prevent high winds from toppling them over. If such units were to topple over, contractor is responsible to meet all Government requirements and removal of contaminated dirt, ground or are of contamination.

16. The contractor shall furnish replacement units for all units removed for maintenance, repair or units that have toppled over. The chemical latrines will be repositioned, as requested, in a phased manner throughout the training area during the period of performance. The contractor shall relocate portable toilets as directed by the Government COR not to exceed 1 move during the exercise.

17. The contractor shall dispose of all waste at an off-post location. The contractor may not dump wastes anywhere within Umatilla Army Depot unless pre-coordinated and approved by Umatilla Army Depot. Disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permits or fees associated with the use of off-post disposal locations.

18. Shower trailers will be full of fresh water, fuel, propane and paper products upon set up 1 day prior to main body hitting ground.

19. Shower trailer units will be fully self-sufficient with enough power, fuel, fresh water and gray hold tank ass necessary for 155 Soldier to shower 1 time per day.

20. Shower trailers will be have separate shower stalls in order to facilitate privacy

21. Shower trailers will enable soldiers to wash their bodies in a sanitary manner.

22. Contractor will be responsible to ensure that gray water tank will hold enough water to support the needed showers per day or coordinate the removal of gray water ass necessary to ensure shower operations re not hindered. Estimated water of 1100 gallons

23. Shower operations timeline will need to be coordinate once main body is on ground and leadership and met with personnel to discuss an effective timeline to have the showers open for use. Tentative shower operations will be from 0500 to 2300 with a 1hour shutdown window for cleaning to be determined with personnel on ground.

24. The contractor shall provide all labor, equipment, tools, materials, supervision and services necessary in connection with delivery, service and pick up of chemical latrines and hand washing stations at Umatilla Army Depot.

25. Required movement of portable chemical toilets will be requested 24 hours in advance.

26. The contractor shall provide transportation and set up of shower trailers with all necessary gray water disposal blivets.

27. The contractor shall provide tanker, personnel and coordinate to ensure each trailer unit has enough fresh water on hand at all times to ensure soldiers may clean themselves with fresh water for sanitary reasons. Camp Umatilla has multiple water points on post that may be used to draw water from at no charge to vendor. These water points are mainly fire hydrants. Vendor must supply tools and adapters to be able to fill from water points.

28. The contractor will coordinate directly with the COR for fresh water tanker refill. The government agency and Umatilla Army Depot will provide all fresh water needed for water tankers.

29. The contractor will provide all power, gray water holding tanks, on-site maintenance as required and fuel.

3.0 Security Requirements

3.1 All service providers shall be able to provide a valid driver's license, valid vehicle registration, and valid vehicle insurance to base security in order to gain access before gaining access to the site. All personnel will be subjected to a Law Enforcement Data System (LEDS) Background check. All individuals with unfavorable background checks will be banned from the installation. All contracted employees and subcontracted employees will be required to pass the required training below in order to come and go off site or maintain onsite for the duration of the requirement.

4.0 Antiterrorism/Operations Security Requirements

4.1. All delivery drivers shall be able to provide a valid driver's license, valid vehicle registration, and valid vehicle insurance to post security in order to the site. All contracted employees and subcontracted employees will be required to pass the required training below in order to come and go off site or remain onsite for the duration of the requirement. All contractors and or employee information will need to be provided at least 15 days prior to the event start date to the COR for post access procedures.

4.2 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR and to the contracting officer, within ten (10) days of award. AT Level I awareness training is available at the following website: http://jko.jten.mil.

4.3 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. There will be an AT/OPSEC handout for the contractor to review and a student log for the contractor to sign to complete this requirement. This training shall be completed and the results reported to the COR and the contracting officer within ten (10) days of award.

5.0 Contracting Manpower Recording Act (CMRA):

5.1 The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.2 The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the http://jko.jten.mil/ http://www.ecmra.mil/ period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil

5.3 Unit Identification Code (UIC) for the Requiring Activity: W90KNA

5.4 Issuing Office DoDAAC: W912JV

6.0 Quality Control (QC):

The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor is assured the work complies with the requirement of the contract.

7.0 Contracting Officer’s Representative (COR):

The ORNG COR for inspection and acceptance of deliverables under this task order, and will be physically located at the Event throughout the exercise period. The COR is authorized to represent the contracting officer in interpreting the technical requirements of this task order.

However, the COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition.

8.0 Deliverable Guidelines:

8.1 Inspections and Acceptance: All deliverables must be submitted to and approved by the

COR.

8.2 Notice Regarding Late Delivery: The contractor shall notify the COR as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the Problem Notification Report (PNR) the rationale for late delivery, the expected date for the delivery and the project impact of the late deliver.

8.3 The contractor must include the DSR with each invoice submitted for payment to the COR.

8.4 Develop and publish a formal plan to address procedures and resources available for on-site safety, ‘real-world’ emergencies and life support capabilities. Plan must be submitted to contracting within 10 days of award.

9. Actual Deliverables due to COR:

1. Delivery Schedule

2. Emergency phone numbers

3. Contractor and/or employee basic information

4. Portable Chemical Toilets and Hand Washing Stations

5. Gray water pumping

6. Portable trailer shower units

7. AT Level I Training http://www.ecmra.mil/

8. iWATCH Training

III. Terms and Conditions:

Terms and Conditions:

Offerors must be actively registered on the Systems for Award Management database (SAM). Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866-606-8220. Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability. Offerors’ proposals shall be valid for a minimum of 30 days to be acknowledged in the offerors’ proposal. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

FAR 52.203-18 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements FAR 52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements FAR 52.204-7 System for Award Management FAR 52.204-9 Personal Identity Verification on Contractor Personnel FAR 52.204-13 System for Award Management Maintenance FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.204-17 Ownership of Control of Offeror FAR 52.204-18 Commercial and Government Entity Code Maintenance FAR 52.204-22 Alternative Line Item Proposal FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.209-6 Protecting the Governments interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.219-6, Notice of Total Small Business Set-Aside FAR 2.219-14 Limitations on Subcontracting FAR 52.219-28, Post Award Small Business Representation FAR 52.222-3 Convict Labor FAR 52.222-21, Prohibition Of Segregated Facilities.

FAR 52.222-22 Previous Contracts and Compliance Reports FAR 52.222-26, Equal Opportunity.

FAR 52.222-36 Affirmative Action For Workers with Disabilities FAR 52.222-41, Service Contract Labor Standards FAR 52.222-50, Combating Trafficking in Persons.

FAR 52.222-55 Minimum Wages Under Executive Order 13658 FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 FAR 52.223-5 Pollution Prevention and Right to know Information FAR 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.226-6 Promoting Excess Food donation to Nonprofit Organizations FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management http://www.sam.gov/portal/public/SAM/ http://wawf.eb.mil/ http://farsite.hill.af.mil/

FAR 52.232-39 Unenforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.237-1 Site Visit FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation FAR 52.243-1 Alt I Changes-Fixed Price FAR 52.246-4 Inspection of Services-Fixed Price DFARS 252.201-7000, Contracting Officer’s Representative DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7003, Government Personnel Work Product DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012, Safeguarding Unclassified Controlled Technical Information.

DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors DFARS 252.209-7993, Representation by Corporations Regarding an Unpaid Delinquent Tax DFARS 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials DFARS 252.225-7001, Buy American and Balance of Payments Program DFARS 252.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7031, Secondary Arab Boycott of Israel DFARS 252.225-7048 Export Controlled Items DFARS 252.232-7003, Electronic Submission of Payment Requests DFARS 252.232-7010, Levies on Contract Payments DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.239-7001, I/A Contractor Training and Certification DFARS 252.243-7001, Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items

52.212-1 Instructions to Offerors-Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

Instructions to Offerors-Commercial Items (Oct 2018)

1. (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

2. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

a. The solicitation number;

https://www.acquisition.gov/content/12301-solicitation-provisions-and-contract-clauses-acquisition-commercial-items#i1113145 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

b. The time specified in the solicitation for receipt of offers;

c. The name, address, and telephone number of the offeror;

d. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

e. Terms of any express warranty;

f. Price and any discount terms;

g. “Remit to” address, if different than mailing address;

h. A completed copy of the representations and certifications at FAR

52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

i. Acknowledgment of Solicitation Amendments;

j. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

k. If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

4. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

5. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

6. (f) Late submissions, modifications, revisions, and withdrawals of offers.

a. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.acquisition.gov/content/subpart-410-uniform-use-line-items#iSubpart_4_10 office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

b. (2)

i. (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

1. (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m.

one working day prior to the date specified for receipt of offers; or

2. (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

3. (C) If this solicitation is a request for proposals, it was the only proposal received.

ii. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

c. (3) Acceptable evidence to establish the time of receipt at the

Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

d. (4) If an emergency or unanticipated event interrupts normal

Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

e. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

7. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

8. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

9. (i) Availability of requirements documents cited in the solicitation.

a. (1)

i. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

ii. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

b. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

i. (i) ASSIST ( https://assist.dla.mil/online/start/).

ii. (ii) Quick Search ( http://quicksearch.dla.mil/).

iii. (iii) ASSISTdocs.com (http://assistdocs.com).

c. (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

i. (i) Using the ASSIST Shopping Wizard

(https://assist.dla.mil/wizard/index.cfm);

ii. (ii) Phoning the DoDSSP Customer Service Desk (215) 697- 2179, Mon-Fri, 0730 to 1600 EST; or

iii. (iii) Ordering from DoDSSP, Building 4, Section D, 700

Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

d. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

10. (j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of

$3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

11. (k) [Reserved]

12. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the

Government shall disclose the following information, if applicable:

a. (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

http://uscode.house.gov/browse.xhtml%3Bjsessionid%3D114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml%3Bjsessionid%3D114A3287C7B3359E597506A31FC855B3 http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/content/subpart-3211-electronic-funds-transfer#i1080713

b. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

c. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

d. (4) A summary of the rationale for award;

e. (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

f. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Submission of offers. Offerors shall submit their proposal to the Contracting Office via email at deannie.l.darrow.civ@mail.mil. The offeror shall ensure their proposal is received in its entirety by the Contracting Office prior to the closing of the solicitation.

Questions regarding the solicitation shall be submitted to the Contracting Office via email at deannie.l.darrow.civ@mail.mill no later than ten (10) days prior to the closing of the solicitation.

Offerors shall submit along with their proposal information to be used to evaluate the offeror’s proposal in accordance with FAR Provision 52.212-2 Evaluation – Commercial Items.

REQUIREMENTS FOR QUOTE

Please submit a quote on your company letterhead showing a price per contract line item (CLIN) with a total price at the bottom. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email. Your quote must include your technical approach to meeting the scope of the PWS.

Proposals shall include two specific volumes of information in addition to the other requirements of the solicitation.

Volume I – Technical Capability and Past Performance

Technical Capability:

The offer shall provide supporting documentation to demonstrate the following:

Understanding of Required Work – The offeror shall provide in their proposal sufficient information to demonstrate their clear understanding of all requirements involved in providing the required service to the Government (see Section 2: Requirements in the PWS).

mailto:deannie.l.darrow.civ@mail.mil mailto:spencer.r.winn.civ@mail.mil mailto:spencer.r.winn.civ@mail.mil mailto:spencer.r.winn.civ@mail.mil

Proposals will be evaluated to determine the extent to which the offeror demonstrates their clear understanding of these requirements and their ability to meet the technical requirements of the solicitation. The technical capability portion of the proposal shall not exceed five pages.

Offerors must be actively registered on the Systems for Award Management database (SAM).

Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866- 606-8220.

Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract.

Offerors must have electronic funds transfer (EFT) capability. Offerors’ quotes shall be valid for a minimum of 30 days to be acknowledged in the offerors’ quote. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://acquisition.gov

Past Performance:

The offeror shall provide two references which shall be for recent work performed and shall be relevant to the complexity, size, and scope of the instant solicitation requirements.

For references, offerors shall list:

1. Name/address of organization contract was with contract or project number/title

2. Period of performance of contract

3. Brief description of contract/project scope and dollar value

4. Point of contact information for reference (name/title/phone number/e-mail address)

Pricing The offeror shall submit pricing using the format listed in this solicitation (see Addendum to 52.212-2 Evaluation – Commercial Items).

(End of Addendum to 52.212-1)

52.212-2 Evaluation-Commercial Items.

Evaluation-Commercial Items (Oct 2014)

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Evaluations will be conducted as follows:

Combined Technical/ Risk Rating: The offeror’s Quote will be evaluated considering risk in conjunction with the technical quality of the proposal for meeting the Government’s requirement. The Government will evaluate the contractor’s proposal and how they address all requirements of the Performance Work Statement (PWS) and Performance Requirements Summary (Technical Exhibit 1 in the PWS). The following ratings and related definitions will be used.

http://acquisition.gov/

Table A‐1 Combined Technical/Risk Rating

Rating Description Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Past Performance Evaluation: The Government will evaluate the quality, timeliness, safety, and management of the offeror's past performance considering currency, relevancy, sources, context, and trends on recent (within the last 3 years) projects performed under Federal contracts or other open market projects performed. Also, evaluations available through the Past Performance Information Retrieval (PPIRS) may be used. Past Performance will be rated on a Confidence Rating Scale described in Table A-2.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability / unacceptability, “unknown” shall be considered “Neutral.”

In assessing “relevancy” of an offeror’s previous contracts the Government may evaluate an offeror’s past performance for similarity of the project scope, cost magnitude and complexity of work performed to those required for the proposed effort. Relevancy weight will affect offeror’s overall Past Performance Confidence rating. The more relevant the project is weighted the greater confidence there will be in the past performance assessment as a predictor of future performance.

Table A‐2 Past Performance Ratings Rating Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be Evaluated favorable or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror's recent/relevant performance record, the Government has low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Price: The proposed price analysis shall include a determination of whether the price is fair and reasonable. The Contracting Officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost/price information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.

The Government intends to evaluate proposals and make award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price, technical, and performance, standpoint.

In the event of an offeror’s price being deemed characteristically low, a price- realism analysis will be conducted. It will be the determination of the Contracting Officer to determine which price elements need clarification and a “No Later Than” timeline will be established for the offeror to supply additional information to the Government.

2. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

3. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items (Jan 2017)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror http://www.sam.gov/portal has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law…